FINANCE COMMITTEE

VILLAGE OF WAUNAKEE FINANCE COMMITTEE MEETING 500 West Main Street August 19, 2019 5:30 PM Meeting Minutes CALL TO ORDER Acting Chairperson Chris Zellner called the meeting to order at 5:35 P.M. ROLL CALL Members present: Chris Zellner, Gary Herzberg, and Renee Meinholz Also present: Todd Schmidt CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Consider approval of minutes - July 15, 2019 Motion by Gary Herzberg to approve the consent agenda, seconded by Chris Zellner. Motion Pass. 2 - Gary Herzberg, Chris Zellner, Against: 0. PUBLIC COMMENT None NEW BUSINESS 1 Discuss and Take Action on Audit Proposal Bid The Finance Director went through the RFP process that has been followed so far. At the direction of the Finance Committee, formal RFP's were sent out in May to 7 auditing firms known to do municipal audits. It was also posted on our website for others that may wish to propose. We received proposals back from 6 firms. First, the technical portion of the proposals were reviewed by Chris Zellner (acting Finance Committee chair, Jim Elvekrog (citizen advisor), and Renee Meinholz (Finance Director). Proposals were scored based on the qualitative rating scale contained in the RFP. The Finance Director then summarized the scoring and arrived at average scores. The next step was to open the sealed cost proposals and score them based on the formula that was in the RFP. Both CliftonLarsonAllen LLP and Baker Tilly received an average total score of 94. Chris, Jim, and Renee then met in person to discuss the ratings and decide on a recommendation for the Finance Committee and Village Board. Ultimately, the group decided to recommend that the proposal of CliftonLarsonAllen LLP be approved. The Village has had a good working relationship with CLA. They met the criteria of the RFP, received the highest number of points in the rating process, and they provided a cost savings of $4,000 over Baker Tilly. A brief discussion ensued with Chris reiterating the reasons why the rating group ultimately selected CLA.  Motion by Gary Herzberg to recommend to the Village Board that the proposal of CliftonLarsonAllen LLP be approved for the audit years 2019-2021, seconded by Chris Zellner. Motion pass. For: 2 - Gary Herzberg, Chris Zellner, Against: 0. ADJOURN Motion by Chris Zellner to adjourn at 5:48 P.M., seconded by Gary Herzberg. Motion pass. For: 2 - Gary Herzberg, Chris Zellner, Against: 0. Respectfully Submitted, _____________________________________