Library Board

Waunakee Public Library Library Board Meeting Friday, May 17, 2019 7:45 AM Library Programming Room I. Call to order: Jean called the meeting to order at 7:45 AM II. Roll Call: A. Roll call: Present: Annie Ballweg, Jean Elvekrog, Kathy Grosskopf, , Mike Ricker, Cindy Turner, and Erick Plumb. B. Absent: Erin Moran and Geoff Vine III. Approval of consent agenda-: Cindy moved, Mike seconded, Passed. Discussion of library trial balance Designated Schubert Fund (220-34221) at $540.00. This memorial gift was to purchase books for the children’s collection. Jean moved, Kathy seconded that Brittany spend this fund. Passed. Erick will advise the Village that both the Carberry and Schubert 220 accounts should be removed. IV. Public comment: none V. Library Director’s Report: Erick announced that Jeff Curwick was hired as the Facilities Maintenance Supervisor. He will begin on July 1st with shadowing Duane Statz and training by Vogel Bros. Despite the weather conditions on STEM Day, over 250 people attended the program at the High School, coordinated by Cindy Jensen. The summer program which now includes both the WCSD and St. John Catholic School begins on June 3rd. A complete summer program is planned, despite the library move in July. Future use options of the current library building and site are under discussion by the WCSD Board, the Waunakee Plan Commission and others. No decisions have been made by any party. It could be a significant time period before any decision is made. The Plan Commissions summary sheet, maps and zoning specifics were in the packet. The full director’s report including youth service and adult service sections were also included in the Board packet. VI. Old Business A. Construction Committee Report: Erick Plumb The building continues on target. The bridge is installed, road grading and gravel started. In the interior, painting, cabinet installation and other finishes are underway. B. Discuss draft of Meeting Room Policy for new library. Erick and the Library Board conducted a detailed line by line consideration of the policy. Edits and suggestions were made. Erick will rework the draft and revisions. Mike offered assistance with editing. The policy and proposed rental fee table will be reviewed again in June. VII. New business  A. Discuss proposed Rental Fees for New Library meeting rooms: Erick Plumb The proposed rental fees were examined side by side with the Village Center’s Rental Fee Table. As both are Village facilities, there are similarities in charges for additional hours, kitchen, alcohol use and caterer’s fees. This table will be edited and reviewed in June. Both the Meeting Rooms Policy and fee tables were included in the Board packet. B. Donor Sneak Preview: Tuesday, July 30th 6-8 PM : Erick Plumb and Jean Elvekrog Plans are in place including public remarks, tours, and catered refreshments. Printed invitations will be sent. C. Discuss Opening Day Festivities: Erick Plumb Gathering reports of successful opening day experiences from other Library Directors, Erick recommends that this day be a public open house for the entire community with tours of the building and grounds, not a business day. There will be a ribbon cutting at 2 PM and the new library will be open for the public until 6 PM. Low key activities for children such as face painting are planned as well as refreshments served on the patio. The new library will be open for materials checkout and normal library activities on August 2nd. VIII. Adjourn: The meeting was adjourned at 8:55 AM on a motion by Jean, second by Annie. Next Library Board Meeting: Friday, June 21, 2019 at 7:45 AM at WPL Programming Room. Respectfully submitted, Cynthia S. Turner, Trustee and Secretary