Library Board

Waunakee Public Library Library Board Meeting Friday, June 21, 2019 7:45 AM Library Programming Room I. Call to order: Jean called the meeting to order at 7:45 AM II. Roll Call: A. Roll call: Present: Annie Ballweg, Jean Elvekrog, Kathy Grosskopf, Erin Moran, Mike Ricker, Cindy Turner, Geoff Vine and Erick Plumb. B. No Guests III. Approval of consent agenda-: Cindy moved, Kathy seconded, Passed. IV. Public comment: none V. Library Director’s Report: Erick highlighted the successful kick-off the Summer Reading Program with the hosting of over 200 people for the Henry Vilas Zoo program, Zoozort. Due to the size of the current programming room, some attendees had to be turned away because of fire code regulations. This situation should no longer be an issue in the new library. The WCSD Board toured the current building on June 10th. Patricia Simms was hired and a new youth services position is being advertized. Erick presented the July 2019 schedule. This schedule is announced on the website and a printout is being distributed to patrons. The move schedule is aggressive with the current library only closed from July 16thto July 31st. A public open house is scheduled for August 1st and the new library will be open for normal operations on August 2nd. The full director’s report including youth service and adult service sections were also included in the Board packet. VI. Old Business A. Construction Committee Report: Geoff Vine The building continues on target. The second week in June Geoff and OPN did a punch list walk through of the second floor. On June 25th he is expecting to complete a punch list check of the exterior. The landscaping is somewhat delayed due to the wet weather. Jeff Curwick has unofficially started working with Duane Statz mentoring. His official start date is July 1st. B. Discuss draft of Meeting Room Policy for new library: Erick Plumb The Library Board approved the edited Meeting Room Policy noting adjustments to be made after the policy has been tested and that addendums for meeting room reservation procedures and library policies and rules are added. Edits included specifying that the warming kitchen in the Community Hall has a microwave and refrigerator, no stove or oven. The Board Room is available during non-library hours; add a start time when custodial staff is in the building. Both the Meeting Rooms Policy  and fee tables were included in the Board packet. The revised policy was passed on a motion by Mike, second by Erin. C. Plans for Donor Party: Jean Elvekrog Invitation postcards designed by Mike and MaryAnn Ricker were hand addressed and mailed to 277 donors. Jean has secured volunteers from the Friends group to staff the welcome table, set-up and clean-up. Motion to authorize a budget of up to $10,000 to fund the donor party (Library Special Revenue Fund 220) was made by Mike, seconded by Geoff. The motion passed. The August 1st community open house is to include brief remarks by Gov. Tony Evers (invited), Jean Elvekrog, Geoff Vine, and Village President, Chris Zellner. Tours will be given, children’s activities and light refreshments available. VII. New business A. Board Officer Elections: The current officers; Jean Elvekrog, President, Geoff Vine, Vice-President and Cindy Turner, Secretary continue to serve in the 2019/20 year. The officer slate was approved on a motion by Annie, second by Erin. B. Discuss draft of History Hall curator job description : Erick Plumb and Jean Elvekrog The job description for curator and the compensation of $3,000 per year passed on a motion by Cindy and second by Annie. Judy Borke has been hired and has plans for rotating exhibits of Waunakee’s first 100 year history. Included in the packet were the job description and an article from the Waunakee Tribune featuring Judy Borke and the history hall. Caitlin Stene is preparing a contract for the curator position. C. Library Director Performance Evaluation: Jean Elvekrog Jean moved to go into closed session to discuss personnel, pursuant to §19.85 (1)(c), Stats., to consider employment, promotion, compensation or performance evaluation data of any public employee over which the Board has jurisdiction or exercises responsibility. Seconded by Erin. This was a unanimous motion, no roll call vote, carried. Board members were asked to scan and return the goals document to Jean by July 1, 2019. The Board reconvened in open session on a motion by Jean, second by Kathy. VIII. Adjourn: The meeting was adjourned at 8:45 AM on a motion by Annie, second by Kathy. Library Board Meeting: Friday, July 19, 2019 at 7:45 AM at WPL Programming Room Note location: 710 South Street. This is the LAST meeting at this location. Respectfully submitted, Cynthia S. Turner, Trustee and Secretary