Library Board

Waunakee Public Library Library Board Meeting Friday, July 19, 2019, 2019 7:45 AM Library Programming Room I. Call to order: Jean called the meeting to order at 7:50 AM II. Roll Call: A. Roll call: Present: Annie Ballweg, Jean Elvekrog, Kathy Grosskopf, Erin Moran, Cindy Turner, and Erick Plumb. B. Absent: Mike Ricker and Geoff Vine C. Guests: Jeff Curwick and Todd Schmidt III. Approval of consent agenda-: Kathy moved, Annie seconded, Passed. IV. Public comment: Welcome to Jeff Curwick V. Library Director’s Report: Erick reported on the collection, offices, and equipment moving details and the network testing. It is expected that the old library will be vacated by July 26th. The meeting room policy will be reviewed again in August. With smaller groups requesting use of the Community Room, Erick would like to establish a sliding fee schedule reducing the room rental for those groups. The price point should be affordable and match the group size. Job openings have been announced for three custodial hires to manage both the library and Village Hall. It is expected that Jeff’s custodial team will be in place in August. The full director’s report including youth service and adult service sections were also included in the Board packet VI. Old Business A. Construction Committee Report: No formal report. Erick detailed a few unfinished furnishing details and play ground landscaping that will occur after the official opening date. B. Curator of History Hall Job Description: Jean Elvekrog Jean presented an edited version of the job description with changes to the annual number of revolving exhibits (6) and the note that resources would be available upon the approval of the Library Director for design and printing assistance. A motion was made by Cindy and seconded by Erin to accept the job description with the above stated adjustments. C. Plans for Donor Party: Jean Elvekrog There are 263 reservations received for the Donor Party. Jean has made arrangements with Buckingham’s, Guilty Café and Lone Girl for food and beverages. Neil Kruschek (Neil’s Liquor) is donating wine for the Donor party. Remarks will take place at 6:45 PM in the Community Room, followed by building tours. Staff will be spread through-out the building to serve as docents/guides in the various areas.  VII. New business A. Ribbon Cutting: The August 1st community open house is to include brief remarks by Jean Elvekrog, Geoff Vine, Erick Plumb, a Vogel Bros. Building representative and Village President, Chris Zellner. Ellen Schraaf, Waunakee Chamber of Commerce, will be present for the ribbon cutting at 2PM. Again tours will be given by Library Staff, children’s activities featured and light refreshments available on the patio. B. Discuss Goals of 2020 Public Library Budget: Erick Plumb The 2020 budget is to be presented at the August meeting. It will be status quo with a slight uptick in a few line items. Heating, cooling and building operation costs in the new facility are uncertain. The 2021 budget will reflect the more accurate annual costs. The Board discussed with Todd Schmidt’s input the future of the 710 South Street former library. VIII. Adjourn: The meeting was adjourned at 7:25 AM on a motion by Jean, second by Annie. Library Board Meeting: Friday, August 16, 2019 at 7:45 AM at WPL Board Room Note location: 201 No. Madison Street. This is the FIRST meeting at this location! Respectfully submitted, Cynthia S. Turner, Trustee and Secretary