Library Board

Waunakee Public Library Library Board Meeting Friday, November 15, 2019 7:45 AM Board Room, 201 N. Madison St. I. Call to order: Jean called the meeting to order at 7:45 AM II. Roll Call: A. Roll call: Present: Annie Ballweg, Jean Elvekrog, Kathy Grosskopf, Erin Moran, Mike Ricker, Cathy Sheffield, Cindy Turner, and Erick Plumb. B. Absent: none C. Guests: none III. Introduce new trustee: Cathy Sheffield. The Board welcomed Cathy who was appointed at the Village Board’s November 4 meeting. IV. Approval of consent agenda-: Erin moved, Kathy seconded, Passed. A. Annie noted that $156,402 remains in capital campaign outstanding pledges. This is considered an excellent return and of minimal concern. The three year campaign officially ends on December 31st and many pledges arrive in December. V. Public comment: none Library Director’s Report: Erick reported meeting with Geoff Vine, Todd Schmidt and Renee Meinholz (Finance) to detail final costs for the new building. The project is $90,000 over budget which is reasonable for a construction project of this magnitude. The Village plans to close the books by December 31, 2019 and final borrowing will be approved by the Village Board in January or February 2020. A few outstanding projects remain. Vogel is repairing windows and the playground and benches are to be completed when spring weather allows. The maintenance staff is fully in place and the early winter snow removal successful. The library staff is also doing light housekeeping when needed. The entire South Central Library System will migrate to a new software platform, Bibliovation, on December 6th. This migration will be rolled out over several days and self-checkout halted during those few days. The full director’s report including youth service and adult service sections were also included in the Board packet. VI. Old Business A. Discuss and approve 2020 Library Operating Budget: Motion to approve the 2020 library budget which now implements the addition of Sunday hours beginning in September 2020, from 1-5 each Sunday during the school year. The motion included approval of a supervisory Library Assistant III staff member to a FT adult services librarian. Covering the Sunday hours requires a supervisor and four library assistants. Motion by Cindy, second by Mike. Passed.  VII. New Business A. Discuss impact of additional hours and staff positions: Based on the budget approval of Sunday hours and the promotion and additional staff hours noted, the impact on the budget is about $30,000. The full yearly costs will be reflected in 2021. The Board requested that a new organizational chart be provided at the December meeting. B. Discuss publicity options for the library: Mike and Erick will construct a publicity release. C. Approve opening the Library no later than 12PM on Friday, December 6, 2019 for Staff In-service: Passed on a motion by Cindy, second by Annie. VIII. Adjourn: The meeting was adjourned at 8:30AM on a motion by Mike, second by Erin. Library Board Meeting: Friday, December 20, 2019 at 7:45 AM at WPL Board Room 201 No. Madison Street. Respectfully submitted, Cynthia S. Turner, Trustee and Secretary