VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street December 19, 2011 - 7:00 PM Meeting Minutes CALL TO ORDER The December 19, 2011 Village Board meeting was called to order at 7:05 p.m. by President John Laubmeier. ROLL CALL Present: Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier Absent: None Also Present: Todd Schmidt, Julee Helt, Dave Ferris, Kevin Even, Roberta Baumann, Bryan Kleinmaier, Mike Lawton, Don Tierney, Chuck Bongard, Dave Vos, Jared Tierney, Mike Zagrodnik, Dennis Tweedale, Dennis Steinkraus CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1. Approve December 5, 2011 Village Board Minutes 2. Approve Routine Bills 3. Approve Non-Routine Bills 4. Approve Appointment of Election Pollworkers for 2012-2013 5. Approve Resolution Designating Snowmobile Routes and Trails 6. Approve Park Names for Kilkenny Addition to Southbridge 7. Approve Proposal for Carpet Replacement in Village Center 8. Approve Village Hall Inclement Weather and Closure Policy 9. Approve 2012 Annual Budget, Performance and Strategic Planning Document 10. Approve Consulting Agreement with Ehlers and Associates 11. Approve Disallowance of Claim by Russell and Darlene Kelley Motion by Phil Willems, second by Steve Kraus, to approve the Consent Agenda including December 5, 2011 Village Board minutes, check numbers ranging from 59258 through 59285 totaling $63,643.40, check numbers ranging from 59343 through 59369 totaling $18,669.44, check numbers ranging from 59370 through 59390 totaling $82,568.64, appointment of the following Election Inspectors, Registration Deputies and Special Voting Deputies: Ron Acker, Barb Adler, Leroy Adler, Mary Adler, Dick Arndt, Jean Arndt, Fran Barman-Paulson, Louise Bauer, Linda Bennin, Mary Bernards, Sandra Bloomfield, Patty Cameron, Marion Chorney, Laurie Dies, Maggie Dorn, Connie Ellingson, Jean Elvekrog, Carolyn Fangmeier, Mary Ann Fleiner, Dan Gosdeck, Dorothy Gosdeck, Carolyn Hammons, Sue Hansen, Char Hellenbrand, Debra Johnson, Donald Johnson, Margaret Kalscheur, Mary Jean Kennedy, Terry Kennedy, Peg Kollath, Carmen Kruschek, Hank Kruschek, Sharon Kruschek, Barb Loeffelholz, Dixie Matt, Dan McCausland, Sharon Mikkelson, Torger Mikkelson, Jayne Moore, Carol Nelson, Mike Nelson, Shirley Nelson, Karen Niesen, Shirley Noltmeyer, John Oakeson, Barb Paar, Joyce Riedner, Barb Sash, Bonnie Schwab, Susan Schwartz, Mike Shucha, Jackie Smith, Rachel Smith, Kathy Spahn, Kathy Thornton, Jim Treptow, Sandy Treptow, Cynthia Turner, Corinne Tuschl, Ellen Twing, Hal Wissink, Marry Wissink, Linda Ziegler, and Laura Zielski, Resolution Designating Snowmobile Routes and Trails, naming the parks in the Kilkenny Addition to Southbridge as Woodland Wayside (Outlot 9) and Peaceful Valley Park (Outlot 7), proposal from H&R Carpeting for carpet replacement in the lower lever of the Village Center, Inclement Weather and Emergency Closing Policy, 2012 Annual Budget, Performance, and Strategic Planning Document, consulting agreement with Ehlers and Associates, and disallowance of claim by Russell and Darlene Kelley. Motion Passed. For: 7, Against: 0. PUBLIC COMMENT There was no comment from the public. PUBLIC HEARING 1. Discuss and Take Action on Amendments to Village of Waunakee Comprehensive Plan and Waunakee-Westport Joint Planning Area Comprehensive Plan The public hearing to consider Amendments to Village of Waunakee Comprehensive Plan and Waunakee-Westport Joint Planning Area Comprehensive Plan was opened at 7:08 p.m. Dave Vos and Don Tierney spoke about the project. The public hearing to consider Amendments to Village of Waunakee Comprehensive Plan and Waunakee-Westport Joint Planning Area Comprehensive Plan was closed at 7:25 p.m. Motion by Sue Springman, second by Gary Herzberg, to approve Amendments to Village of Waunakee Comprehensive Plan and Waunakee-Westport Joint Planning Area Comprehensive Plan subject to execution of the Pre-Annexation Agreement. Motion Passed. For: 7, Against: 0. LICENSES/PERMITS 1. Discuss and Take Action on Application for Operator License for Tyler W. Statz Motion by Phil Willems, second by Steve Kraus, to deny an Operator License application for Tyler W. Statz based on Village policy. Motion Passed. For: 7, Against: 0. OLD BUSINESS 1. Discuss and Take Action on Kippley Annexation Agreement *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. Motion by Phil Willems, second by Gary Walden, to approve the modified Kippley Annexation Agreement. Motion Passed. For: 7, Against: 0. NEW BUSINESS 1. Discuss and Take Action on Quit Claim Deed for Raemisch Property Motion by Chris Zellner, second by Steve Kraus, to approve Quit Claim Deed conveying property to the Raemisch's. Motion Passed. For: 7, Against: 0. OLD BUSINESS 2. Discuss and Take Action on Forward Development Group Annexation Agreement and Related Project including General Development Plan *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. Motion by Gary Herzberg, second by Gary Walden, to convene in closed session at 7:39 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session. Motion Passed. For: 7 (Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier), Against: 0. Motion by Gary Walden, second by Steve Kraus, to reconvene in open session at 8:00 p.m. Motion Passed. For: 7, Against: 0. NEW BUSINESS 2. Discuss and Take Action on Insurance Services President Laubmeier recused himself from discussion and action related to insurance services. Trustee Herzberg was appointed Temporary Chair. Motion by Sue Springman, second by Gary Walden, to approve the Baer Agency proposal for liability insurance from the League of Wisconsin Municipalities Mutual Insurance for three years with the option for additional one-year extensions based on good performance, and to continue using the Local Government Property Insurance Fund for property insurance. Motion Passed. For: 6, Against: 0, Absent: 1. President Laubmeier resumed control of the meeting. 3. Discuss and Take Action on Village Board Meeting Time Change No action taken. 4. Discuss and Take Action on 2012 Non-Represented Employees Salary Adjustments *The Village Board may convene in closed session as authorized by 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session. Motion by Gary Walden, second by Phil Willems, to convene in closed session at 8:24 p.m. as authorized by 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session. Motion Passed. For: 7 (Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier), Against: 0. 5. Discuss and Take Action on 2012 Administrator Salary Adjustment *The Village Board may convene in closed session as authorized by 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session. Motion by Chris Zellner, second by Sue Springman, to convene in closed session at 8: 25 p.m. as authorized by 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session. Motion Passed. For: 7 (Phil Willems, Gary Walden, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, John Laubmeier), Against: 0. Motion by Gary Herzberg, second by Chris Zellner, to reconvene in open session at 9:10 p.m. Motion Passed. For: 7, Against: 0. Motion by Gary Walden, second by Steve Kraus, to approve a 1.5% increase for 2012 for non- represented employees. Motion Passed. For: 7, Against: 0. Motion by Gary Walden, second by Sue Springman, to approve a 1.5% increase for 2012 for the Village Administrator, plus $550 in additional training funds above and beyond budgeted amount for purposes of attending ICMA Gettysburg Leadership Institute. Motion Passed. For: 7, Against: 0. ADJOURN Motion by Chris Zellner, second by Gary Herzberg, to adjourn at 9:12 p.m. Motion Passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk