VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street July 24, 2017 - 6:00 PM Meeting Minutes CALL TO ORDER The July 24, 2017 Village Board meeting, in combination with the Libary Board, was called to order by President Chris Zellner and Library Board Chair Jean Elvekrog at 6:04 p.m. ROLL CALL Present: Phil Willems, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Bill Ranum, Sam Ballweg Absent: None Also Present: Roberta Baumann, Julee Helt, Todd Schmidt, Kevin Even, Renee Meinholz, Bryan Kleinmaier, Adam Bentley, Bill Frederick, Kevin Plendl, Kent Straus, Don Tierney, Jerry Tierney, Mike Lawton, Lynn Richardson, Ian Richardson, Max Richardson, Brad Richardson, Jean Elvekrog, Cynthia Turner, Annie Ballweg, Mike Ricker, Erick Plumb, Al Dassow, Peter Lindblad, Wesley Reynolds, Mark Kruser, Scott Allen, Bradd Brown, Ed Freer, Nick Mischler CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Phil Willems, second by Steve Kraus, to approve the Consent Agenda including all of the items listed below. Motion Passed. For: 7, Against: 0. 1. Approve June 19, 2017 Village Board Minutes Motion to approve June 19, 2017 Village Board minutes. 2. Approve Schedule of Bills Motion to approve check number 75102 in the amount of $350.00, JP Morgan in the amount of $135,541.95, check numbers 75110 through 75162 totaling $840,674.92, check numbers 75165 through 75181 totaling $14,614.17, check numbers 75182-75217 totaling $124,578.92, WEX in the amount of $3,628.72, and JP Morgan in the amount of $98,122.21. 3. Approve 2018 Budget Calendar Motion to approve 2018 budget calendar as presented. 4. Approve Engagement Letter from Schenck S.C. for December 31, 2017 Audit Motion to approve Engagement Letter dated June 29, 2017 with Schenck S.C. for the December 31, 2017 audit. 5. Approve Resolution Authorizing Issuance of Municipal Revenue Obligation in Amount Not to Exceed $59,775 to Waunakee Corporate Center II, LLC Motion to approve the Resolution Authorizing the Issuance of a Municipal Revenue Obligation in an Amount Not to Exceed $59,775 to Waunakee Corporate Center II, LLC. 6. Approve Ordinance Amending Chapter 74 of Code of Ordinances Related to Water Public Utility Motion to approve the Amendment to Chapter 74 of the Code of Ordinances related to water public utility. 7. Approve Temporary Class "B" License Application for Waunakee Area Chamber of Commerce for WaunaFest on July 27-30, 2017 Motion to approve the Temporary Class "B" License Application for Waunakee Area Chamber of Commerce for WaunaFest on July 27-30, 2017 subject to the following conditions: entrance to the beer tent must be staffed from open to close by paid security personnel for the purpose of checking ID's, and signs must be posted at the entrance of the beer tent indicating "No one under the age of 21 is allowed in the beer tent after 8:00 p.m." 8. Approve Temporary Class "B' License Application for Waunakee Area Chamber of Commerce for WaunaFest Run on July 29, 2017 Motion to approve the Temporary Class "B" license application for Waunakee Area Chamber of Commerce for WaunaFest Run on July 29, 2017. 9. Approve Temporary Operator License Applications for Diane Anderson and Michael Steinl Motion to approve Temporary Operator License applications for Diane Anderson and Michael Steinl subject to review by the Waunakee Police Department. 10. Approve Creation of Waunaboom Committee and Appointment of Members Motion to approve creation of the Waunaboom Committee and appointment of committee members: Chris Zellner, Amie Zellner, Michelle Johnson, Stacey Ryan, Julie Zellner, Jason Nachreiner, Cindy Kobza, Ericka Mlinaz, and Alex Schmalz. 11. Approve Bids for Centennial Park Irrigation System Motion to award the 2017 Centennial Park Irrigation System Contract to the Bruce Company of Wisconsin Inc. 12. Approve Court Evaluation and Maintenance Program Proposal from Fred Kolkmann Tennis & Sport Surfaces, LLC Motion to approve the TCEMP Proposal from Fred Kolkmann Tennis & sport Surfaces, LLC. 13. Approve Ordinance to Amend Sections 30-2 and 105-89 of Code of Ordinances, Related to Burning in Village of Waunakee, Dane County, Wisconsin Motion to approve the Ordinance to Amend Sections 30-2 and 105-89 of the Code of Ordinances, Related to Burning in Village of Waunakee, Dane County, Wisconsin. PUBLIC COMMENT Trustee Willems offered congratulations to Waunaboom organizers for a successful event, and Administrator Todd Schmidt informed the Board about the Bright Star groundbreaking on August 4, 2017. PRESENTATIONS 1. Discuss and Take Action on Proclamation Honoring Eagle Scout Ian Richardson Motion by Gary Herzberg, second by Steve Kraus, to approve Proclamation Honoring Eagle Scout Ian Richardson. Motion Passed. For: 7, Against: 0. 2. Waunakee Public Library Design Presentation and Discussion Architectural staff and designers from OPN Architects were present to the discuss the design and site plan for the proposed new public library. Motion by Mike Ricker, second Annie Ballweg, to the Library Board meeting at 7:00 p.m. Motion Passed. For: 5, Against: 0. PUBLIC HEARING 1. Discuss and Take Action on Rezone Request and Certified Survey Map for Buhler Family Trust, River Road, Town of Westport The public hearing to consider a rezone request and Certified Survey Map for Buhler Family Trust, River Road, Town of Westport, was opened at 7:00 p.m. and closed at 7:01 p.m. Motion by Steve Kraus, second by Phil Willems, to approve the rezone request and Certified Survey Map for Buhler Family Trust, River Road, Town of Westport, as presented. Motion Passed. For: 7, Against: 0. LICENSES/PERMITS 1. Discuss and Take Action on Operator License Applications for Zachary Statz, Brendan Veroeven, Benjamin Pike, Trisha Wipperfurth, Ruben Esteves Sumano, Dorothy Nelson, Lydia Howery, Demirae Bergmann, Celia Mayne, Claire Kazynski, Kelsey De Pue, Brandon Stearns, John Golden, Fue Yang, Colton Neale, Anand Batiya, Christine Vanderlinden, and Kendra Nicolay Motion by Gary Herzberg, second by Bill Ranum, to approve operator license applications for Zachary Statz, Brendan Veroeven, Benjamin Pike, Trisha Wipperfurth, Ruben Esteves Sumano, Dorothy Nelson, Lydia Howery, Demirae Bergmann, Celia Mayne, Kelsey De Pue, John Golden, Fue Yang, and Kendra Nocolay, subject to successful completion of an approved responsible beverage server training course and review by the Waunakee Police Department, delay action on the application for Brandon Stearns, and take no action on the application for Claire Kazynski as it was withdrawn. Motion Passed. For: 7, Against: 0. NEW BUSINESS 1. Discuss and Take Action on Village Financial Support for Waunakee Sculpture Project Motion by Steve Kraus, second by Sue Springman, to approve the use of $10,000 from funds- on-hand to support the Waunakee Sculpture Project, including $2,500 from the Creative Economy Initiative fund balance, $3,500 from the Room Tax Fund balance, and $4,000 from the Economic Development budget. Motion Passed. For: 7, Against: 0. 2. Discuss and Take Action on Developers Agreement for Westbridge, Phase 5 Motion by Steve Kraus, second by Phil Willems, to approve Developers Agreement for Westview Meadows, Phase 5, but with final modifications approved by the Village Engineer and Village Attorney. Motion Passed. For: 7, Against: 0. 3. Discuss and Take Action on Police Officer Promotions *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Gary Herzberg, second by Bill Ranum, to convene in closed session at 7:15 p.m. as authorized by Wisconsin Statute 19.85(1)(c) for the purpose of considering promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility related to Police Officer promotions. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 7 - Phil Willems, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Bill Ranum, Sam Ballweg, Against: 0. OLD BUSINESS 1. Discuss and Take Action on Proposal from Hovde Properties for Redevelopment of 200 Block of E. Main Street (North Side) *The Village of Waunakee may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Phil Willems, second by Bill Ranum, to convene in closed session at 7:16 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related to a proposal from Hovde Properties for redevelopment of 200 Block of E. Main Street (north side). The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 7 - Phil Willems, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Bill Ranum, Sam Ballweg, Against: 0. Motion by Gary Herzberg, second by Bill Ranum, to reconvene in open session at 8:21 p.m. and discuss and take action on the subject matters discussed in closed session. Motion Passed. For: 7, Against: 0. Motion by Steve Kraus, second by Sam Ballweg, to approve the selected candidate for the Lieutenant position be placed at Step 3 of grade S12 and the selected candidate for Sergeant be placed at Step 2 of grade H20. Motion Passed. For: 7, Against: 0. ADJOURN Motion by Sam Ballweg, second by Bill Ranum, to adjourn at 8:23 p.m. Motion Passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk