VILLAGE BOARD

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street September 18, 2017 - 6:00 PM Meeting Minutes CALL TO ORDER The September 18, 2017 Village Board meeting was called to order by President Chris Zellner at 6:05 p.m. ROLL CALL Present: Phil Willems, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Sam Ballweg Absent: Bill Ranum Also Present: Roberta Baumann, Julee Helt, Todd Schmidt, Kevin Even, Renee Meinholz, Adam Bentley, Bryan Kleinmaier, Mike Lawton, Ed Freer, Jean Elvekrog, Isaac Showaki, Charles Delorey CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Phil Willems, second by Steve Kraus, to approve the Consent Agenda including all of the items listed below. Motion Passed. For: 6, Against: 0, Absent: 1. 1. Approve September 5, 2017 Village Board Minutes Motion to approve September 5, 2017 2011 Village Board minutes. 2. Approve Schedule of Bills Motion to approve check numbers ranging from 75367 through 75378 totaling $13,413.44, 75379 through 75403 totaling $252,619.78, and 75406 through 75439 totaling $107,107.12. 3. Approve Library Board Appointment Motion to appoint Kathy Grosskopf to replace Kristan Collins who has resigned her appointment on the Library Board for the remainder of her term. PUBLIC COMMENT Assistant Adminstrator/HR Manager Adam Bentley introduced a project to help keep leaves and grass clippings out of our waterways. Administrator Todd Schmidt congratulated Wauktoberfest on a successful event, raising more than $5,500 at the Trains on Main auction, informed the Board that the capital campaign for the library project had reached $1,000,000 in donations over the weekend, and recognized Village Clerk Julee Helt for receiving the Wisconsin Municipal Clerks Association Lifetime Achievement Award. PRESENTATIONS 1. Polco Question Review No action required. LICENSES/PERMITS 1. Discuss and Take Action on Operator License Applications for Philip J. Lowney, James T. Kuehn, Thomas J. Haluska, Mara E. Floeter, Ashley A. Bravick, and Bill V. Disrud Motion by Steve Kraus, second by Gary Herzberg, to approve operator license applications for James T. Kuehn, Philip J. Lowney, Mara E. Floeter, Ashley A. Bravick, and Bill V. Disrud, subject to successful completion of an approved responsible beverage server training course and review by the Waunakee Police Department, and to take no action on an operator license application for Thomas J. Haluska. Motion Passed. For: 6, Against: 0, Absent: 1. 2. Discuss and Take Action on Premise Extension for Octopi Brewing, LLC, dba Octopi Brewing Motion by Gary Herzberg, second by Sue Springman, to approve a premise extension for Octopi Brewing to include all of the property located at 1131 Uniek Drive on Saturday, October 28, 2017 for their second anniversary event, and to require the property be fenced during the event. Motion Passed. For: 6, Against: 0, Absent: 1. NEW BUSINESS 1. Discuss and Take Action on Resolution Recommending Approval of Proposed Urban Service Area Amendment Motion by Sue Springman, second by Phil Willems, to approve the resolution recommending submission of an Uurban Service Area amendment to the Capital Area Regional Planning Commission. Motion Passed. For: 6, Against: 0, Absent: 1. 2. Discuss and Take Action on Proposed Utility Easement for Hellenbrand Road, Westbridge Subdivision Motion by Steve Kraus, second by Phil Willems, to authorize the Village Engineer and Village Attorney to draft and execute an easement with the Town of Springfield for Hellenbrand Road roadway and utility improvements. Motion Passed. For: 6, Against: 0, Absent: 1. 3. Discuss and Take Action on Village Impact Fees Assessed to At Home Again Waunakee, LLC Development *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Gary Herzberg, second by Sam Ballweg, to convene in closed session at 6:39 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related Village impact fees assessed to At Home Again Waunakee, LLC Development. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 6 - Phil Willems, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Sam Ballweg, Against: 0, Absent: 1. Motion by Phil Willems, second by Gary Herzberg, to approve an Addendum to the TIF Agreement between the Village and At Home Again Waunakee, containing the following terms: (1) regarding the community center impact fee, At Home Again Waunakee will pay the $41,461.55 impact fee within ten (10) days of the execution of the Addendum or upon the issuance of the occupancy permit, whichever is earlier, (2) regarding the park facilities impact fee, At Home Again Waunakee will pay one-third of the amount due for the park facilities impact fee under the current Village ordinance within ten (10) days of the execution of the Addendum or upon the issuance of the occupancy permit, whichever is earlier, At Home Again Waunakee will make its second installment payment on or before October 1, 2018, and its third installment payment on or before October 1, 2019, and (3) the Village is willing to modify, to the extent necessary, the amount of the park facilities fee once the impact fees needs assessment is completed by the Village’s consultant and changes to the Village ordinance, if any, are approved by the Village Board. Motion Passed. For: 6, Against: 0, Absent: 1. OLD BUSINESS 1. Discuss and Take Action on Tormach Proposal *The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion by Steve Kraus, second by Sue Springman, to convene in closed session at 6:40 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session related to a development proposal from Tormach. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Motion Passed. For: 6 - Phil Willems, Chris Zellner, Sue Springman, Gary Herzberg, Steve Kraus, Sam Ballweg, Against: 0, Absent: 1. ADJOURN Motion by Gary Herzberg, second by Sam Ballweg, to adjourn at 7:53 p.m. Motion Passed. For: 6, Against: 0, Absent: 1. Respectfully Submitted, _____________________________________ Julee R. Helt, Village Clerk