Village Board

VILLAGE OF WAUNAKEE BOARD MEETING 201 N Madison Street June 7, 2021 6:00 PM Meeting Minutes CALL TO ORDER The June 7, 2021 Village Board meeting was called to order by President Chris Zellner at 6:02 p.m. ROLL CALL Present: Bill Ranum, Nila Frye, Sam Kaufmann, Phil Willems, Chris Zellner, Erin Moran Not Present: Gary Herzberg Also Present: Todd Schmidt, Caitlin Stene, Renee Meinholz, Bryan Kleinmaier, Bill Frederick, Erik Pearce, Greg Gentz, Kathy Voegeli, Rod Schwegel, Drew Palasini, Maria Patt, Mary Heimbecker, Jo Flock, Roberta Baumann, Dick Griffin, Tim Fora, Alan Hembel, Robert Proctor, Bruce Hollar CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Clerk Caitlin Stene for open meeting compliance. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Phil Willems, second by Bill Ranum, to approve the Consent Agenda including all items listed below. Motion Passed: For: 6, Against: 0 1 Approve Schedule of Bills Approve US Bank in the amount of $141,647.20, check numbers 80881-80894 totaling $36,952.30, and 80895-80939 totaling $122,281.88. 2 Approve May 3, 2021 and May 17, 2021 Village Board Minutes Approve the May 3, 2021 and May 17, 2021 Village Board minutes. 3 Approve Low Bid for 2021 Chip Seal Project Approve the low bid from Fahrner Asphalt for $159,680.07. 4 Approve Extraterritorial Jurisdiction Certified Survey Map for Maly, 6483 Kopp Road, Town of Springfield Approve Extraterritorial Jurisdiction Certified Survey Map for Maly at 6483Kopp Road in the Town of Springfield. 5 Approve Appointment of Shannon Reed to the Create Waunakee Committee Approve the appointment of Shannon Reed to the Create Waunakee Committee. 6 Approve Update to Parks PAYGO Project List Approve the updated Parks PAYGO project list. PUBLIC COMMENT Greg Gentz (2016 Foggy Mountain Pass) provided comments regarding the Villages Diversity and Inclusion efforts. Erik Pearce (2101 Foggy Mountain Pass) provided comments regarding the Villages Diversity and Inclusion efforts. Kathy Voegeli (1005 Stanford Drive) provided comments regarding the Villages Diversity and Inclusion efforts. Mary Heimbecker (306 West 3rd Street) provided comments regarding a village-wide pool. Meredith Glueck (104 Canterbury Court) provided written comments regarding a village-wide pool. PUBLIC HEARING 1 Public Hearing and Discussion/Action, Certified Survey Map and Rezone of Newly Created Lots to Village ER-1, Williamson, 5316 STH 19, Town of Westport Following a presentation by Village staff, the public hearing regarding the request for a Certified Survey Map and rezone of newly created lots to Village ER-1 located at 5316 STH 19 in the Town of Westport, was opened at 6:16 p.m. No comments received. The public hearing regarding the request for a Certified Survey Map and rezone of newly created lots to Village ER-1 located at 5316 STH 19 in the Town of Westport, was closed at 6:18 p.m. Motion by Phil Willems, second by Sam Kaufmann, to approve the CSM and rezone for 5613 STH 19, as recommended by the Joint Plan Commission. Motion Passed: For: 6, Against: 0 LICENSES/PERMITS Motion by Chris Zellner, second by Bill Ranum, to approve all Alcohol Beverage License applications, subject to conditions as presented, complete application submission, possession of a current seller's permit, payment of outstanding liquor bills, and payment of all outstanding bills or monies owed the Village including a renewal Alcohol Beverage License application for Kwik Trip, Inc. dba Kwik Trip 832, premise is identified as convenience store located at 208 E. Main Street, one-story frame construction with storage in lockable walk-in cooler or behind sales counter during non-sale hours; surveillance cameras are to be in place to record sales and counter activities; a renewal Alcohol Beverage License application for Yuremi LLC dba Abarrotes Yuremi, premise identified as first floor of building located at 132 W Main Street, more specifically 1,100 square feet in northeast corner of building including back room; a Renewal Alcohol Beverage License Application for Monarca LLC, dba El Charro Mexican Grill, premise identified as building at 1336 Montondon Avenue Suite 4C, approximately 2,241 square feet in upper level of Unit 200 located in west corner of building to include bar seating of 12 individuals and additional dining room space; 960 square foot patio with 5 foot high fence at northwest corner of building; all outdoor speakers to be positioned away from residential houses; residential noise restrictions apply; hours for outside service are restricted to 11:00 a.m. to 9:00 p.m., Sunday through Thursday, and 12:00 noon to 10:00 p.m., Friday and Saturday; Conditional Use Permit is revocable if there are significant complaints from neighboring residences, police calls, or violations of the Village's noise standards; Conditional Use is reviewable annually and may be revised or revoked if warranted by the Plan Commission based on neighborhood complaints; traffic circulation pattern with appropriate lane markings or other signage must be approved by the Village Engineer; specific outdoor alcohol consumption area and necessary signage must be approved by the Police Department and Village Engineer; a renewal Alcohol Beverage License application for The Lone Girl Brewing Company- Waunakee LLC dba The Lone Girl Brewing Company, premise identified as west side of the Village Crossing property located at 114 E. Main Street, Suite 101, including 7,215 square feet on the first floor with a capacity of 200 people, first and second floor common interior and exterior stairwells, common hallways, elevator, elevator lobbies, and bathroom areas. Second floor of Village Crossing property 1,600 square foot event space, 250 square foot office and storage space, and 220 square feet of prep/holding area. Outdoor space consisting of 4,649 square feet on the second floor for rooftop dining and bar areas with a capacity of 145 people, and 600 square foot patio on southwest side of building. Outdoor premise condition service limited to 11:00 p.m. Sunday through Thursday, and 12:00 a.m. Friday and Saturday. Police Chief may waive this restriction for special events, with music turned off one hour prior to closing, amplified music limited to 10:00 p.m. Fire pits must be fire department approved. Capacities to be established by fire department and/or state requirements, any expansion of seating or conversion of “play/game area” would trigger Plan Commission review if deemed necessary by either the Village Engineer or Police Chief. Plan Commission review of Conditional Use Permit if parking becomes an issue. Plan Commission may revoke outside premise approval and require closure for noise or nuisance complaints from neighboring residents or property owners. The double door and windows installed by Applicant on second floor may open the converted space to the existing outdoor patio; a renewal Alcohol Beverage License application for Cuco’s Inc. dba Cuco’s Mexican Restaurant, premise identified as building located at 350 N. Century Avenue, approximately 2,788 interior square feet, and a 760 square foot patio on the northwest corner of the building; all Conditional Use Permit conditions to be the same as neighboring spaces; restricting hours at which alcohol can be served outside to 11:00 a.m. to 9:00 p.m., Sunday through Thursday, and 12:00 p.m. to 10:00 p.m., Friday and Saturday; Conditional Use Permit is revocable if there are significant complaints from neighboring residences, police calls, or violations of the Village’s noise standards; residential noise restrictions shall apply to all amplified music; Conditional Use Permit may be revisited if offsite parking becomes an issue; an Alcohol Beverage License application for 7 Girls 2 Boys, LLC dba Red & White with premise identified as building located at 331 E. Main Street Suite 101. Outdoor 860 square foot outdoor patio with a 38” high wrought iron fence. Outdoor premise conditions as service and amplified music limited to 9:00 p.m., Sunday through Thursday, and 10:00 p.m., Friday and Saturday. Police Chief may waive this restriction for special events, fire pits must be fire department approved, capacities to be established by fire department and/or state requirements. Conditional Use Permit is revocable if there are significant complaints from neighboring residences, police calls, or violations of the Village’s noise standards, residential noise restrictions shall apply to all amplified music; an Alcohol Beverage License application for Walgreen Co., dba Walgreens #05669, premise identified as 15,120 square foot building located at 401 W. Main Street; overstock alcohol shall be stored in a locked area at all times with all alcohol on the sales floor locked at 9:00 p.m.; an Alcohol Beverage License application for Sixmile Creek Golf Development Group LLC, dba The Meadows of Sixmile Creek, premise identified as building located at 800 N. Century Avenue including clubhouse with bar and grill, and golf course proper; an Alcohol Beverage License application for Rex’s Innkeeper Inc. dba Rex’s Innkeeper, premise identified as building located at 301 N. Century Avenue. Gazebo and horseshoe pits; no alcoholic beverages or amplified music in the outdoor seating area after 9:00 p.m., Sunday through Thursday, and none after 10:00 p.m., Friday and Saturday, unless by written exception provided by Police Chief; Plan Commission may revoke outside premise and require closure for noise or nuisance complaints; an Alcohol Beverage License application for Neil’s Liquor Stores, LLC dba Neil’s Village Liquor; premise identified as building located at 204 S Century Avenue B; an Alcohol Beverage License application for Meffert Oil Company, Inc. dba Meffert’s One Stop, premise identified as building located at 404 W. Main Street not including area leased to Dunkin’ Donuts; a gate or enclosure securing wine display during nonsale hours with surveillance cameras to be in place to record sales and counter activities; appearance before the Plan Commission is required before selling anything other than wine or beer; an Alcohol Beverage License application for Meffert Oil Company, Inc. dba Meffert Oil Company, Inc., premise identified as store sales floor and cooler located in northwest corner of the building at 300 S. Division Street; an Alcohol Beverage License application for Pace Car LLC dba Mr Brews Taphouse with premise identified as tenant “A” in multi-tenant building located at 300 N. Century Avenue, limited to 2,409 square feet in the southern part of the building, 1,120 square foot patio with 3 foot high steel fence; service limited to 11:00 a.m. to 9:00 p.m., Sunday through Thursday, and 11:00 a.m. to 10:00 p.m., on Friday and Saturday; Conditional Use Permit is revocable if there are significant complaints from neighboring residences, police calls, or violations of the Village’s noise standards, residential noise restriction shall apply to all amplified music; an Alcohol Beverage License application for Domott LLC, dba Waun-A-Bowl, premise identified as building located at 301 S. Century Avenue excluding premise currently leased as Rocky Rococo’s, 400 square foot horseshoe pit area at southwest corner of building, and 336 square foot patio at front of building on east side; no alcoholic beverages or amplified music in the outdoor seating area after 9:00 p.m., Sunday through Thursday, and none after 10:00 p.m., Friday and Saturday, unless by written exception provided by Police Chief; Plan Commission may revoke outside premise and require closure for noise or nuisance complaints; an Alcohol Beverage License application for Brix 340, LLC dba Brix 340, premise identified as the building located at 340 N. Century Avenue, approximately 1,025 square feet with open bottles of wine stored in cabinet behind serving island, off limits to patrons, product kept in refrigeration units behind the serving island, and full bottles of wine will be kept in wine racks in small hallway toward the restroom and in cabinets behind the serving island. Liquor bottles kept on shelving and cabinets behind the bar; liquor and beer to be kept in back room off limits to patrons; an Alcohol Beverage License application for William Lansing American Legion Post #360, dba American Legion Post #360, premise identified as building located at 417 E. Main Street approximately 15 x 20 foot outside grilling area on the northwest corner of the building; an Alcohol Beverage License application for Yogi Enterprise LLC, dba Waunakee Citgo, premise identified as building located at 206 S. Century Avenue with liquor secured behind counter; an Alcohol Beverage License application for Rodd Allen Ripp dba Ripps Bar, premise identified as building located at 117 E. Main Street, 169 square foot porch on front side of building and 330 square foot fenced area on west side of building; no alcoholic beverages or amplified music in the outdoor seating area after 9:00 p.m., Sunday through Thursday, and none after 10:00 p.m., Friday and Saturday, unless by written exception provided by Police Chief; Plan Commission may revoke outside premise approval and require closure for noise or nuisance; a renewal Alcohol Beverage License application for Greg A. Hensen dba Gold Nugget Bar and Grill, premise identified as the first floor of building located at 109 E. Main Street, 500 square foot fenced area on the north side of building; no alcoholic beverages or amplified music in the outdoor seating area after 9:00 p.m., Sunday through Thursday, and none after 10:00 p.m., Friday and Saturday, unless by written exception provided by Police Chief; Plan Commission may revoke outside premise approval and require closure for noise or nuisance complaints; a renewal Alcohol Beverage License application for Kwik Trip, Inc. dba Kwik Trip 1059, premise is identified as convenience store located at 1350 Water Wheel Drive, one-story frame construction with storage in lockable walk-in cooler and cabinetry locked during non-sale hours and behind sales counter, and surveillance cameras are to be in place to record sales and counter activities; a new and renewal Alcohol Beverage License application for Main Street Market Piggly Wiggly dba Piggly Wiggly #292, premise is identified as building located at 205 N. Holiday Drive. Motion Passed: For: 6, Against: 0 1 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Yogi Enterprise LLC, dba Waunakee Citgo 2 Discuss and Take Action on Renewal of Alcohol Beverage License Application for William Lansing American Legion Post #360, dba American Legion Post #360 3 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Brix 340, LLC, dba Brix 340 4 Discuss and Take Action on Renewal of Alcohol Beverage License Applications for Cuco's Inc. dba Cuco's Mexican Restaurant 5 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Domott, LLC dba Waun-A-Bowl 6 Discuss and Take Action on Renewal Alcohol Beverage License Application for Monarca LLC dba El Charro Mexican Grill 7 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Greg A. Hensen dba Gold Nugget Bar and Grill 8 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Kwik Trip, Inc. dba Kwik Trip 832 9 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Mr Brews Taphouse 10 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Meffert Oil Company Inc. dba Meffert Oil Company, Inc.  11 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Meffert Oil Company, Inc. dba Meffert's One Stop 12 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Neil's Liquor Stores, LLC dba Neil's Village Liquor 13 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Piggly Wiggly of Waunakee, Inc. dba Piggly Wiggly of Waunakee 14 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Rex's Innkeeper Inc. dba Rex's Innkeeper 15 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Rodd Allen Ripp dba Ripps Bar 16 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Sixmile Creek Golf Development Group LLC dba The Meadows of Sixmile Creek 17 Discuss and Take Action on Renewal of Alcohol Beverage License Application for The Lone Girl Brewing Company-Waunakee LLC dba The Lone Girl Brewing Company 18 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Walgreen Co., dba Walgreens #05669 19 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Yuremi LLC dba Abarrotes Yuremi 20 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Birky’s 2, LLC DBA Buck and Honey’s Restaurant 21 Discuss and Take Action on Renewal of Alcohol Beverage License Application for 7 Girls 2 Boys, LLC DBA Red & White 22 Discuss and Take Action on Renewal of Alcohol Beverage License Application for Main Street Market Piggly Wiggly dba Piggly Wiggly #292 NEW BUSINESS 1 Discussion and Update on Hy-Vee Grocery Store Project Planned for Woodland Crest Development Discussion only, no action taken. 2 Discussion and Update regarding COVID-19 Pandemic Discussion only, no action taken. President Chris Zellner and Sam Kaufmann recused themselves from discussion and action related to New Business Items #8 and #12. 8 Discuss and Take Action on Resolutions authorizing the issuance of the Municipal Revenue Obligations for the Octopi expansion projects pursuant to the agreements previously executed by the Village Motion by Bill Ranum, second by Phil Willems, to approve the Resolution authorizing the issuance of a municipal revenue obligation in an amount not to exceed $1,190,000 to Eliana Lola, LLC and to approve the Resolution authorizing the issuance of a municipal revenue obligation in an amount not to exceed $1,785,000 to Orli Ray, LLC. Motion Passed: For: 3, Against: 1 12 Discuss and Take Action on proposed Amendment to Brewery Expansion Project Agreement (Octopi) and proposed Amendment to Warehouse Expansion Project Agreement (Octopi)* Following a presentation from Octopi, a motion was made by Erin Moran, second by Nila Frye, to convene into closed session at 6:48 p.m. as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the investing of public funds or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. Roll Call Vote. Motion Passed. For: 4 - Nila Frya, Bill Ranum, Phil Willems, Erin Moran. Against: 0. Motion by Erin Moran, second by Bill Ranum, to reconvene in open session at 7:07 p.m. Motion Passed: For: 4, Against: 0. Motion by Bill Ranum, second by Erin Moran, to approve the first amendment to the Octopi Brewery Expansion Project agreement and the first amendment to the Octopi Warehouse Expansion Project agreement subject to final approval by the Village Attorney. Motion Passed: For: 3, Against: 1. President Chris Zellner and Sam Kaufmann rejoined the meeting at 7:18 p.m. Erin Moran left meeting at 7:19 p.m. 3 Discussion and Update on Diversity, Equity and Inclusion (D.E.I.) Initiatives Discussion only, no action taken. 4 Discuss and Take Action on Resolution Recognizing June 19th as Juneteenth in the Village of Waunakee Motion by Nila Frye, second by Sam Kaufmann, to approve the resolution recognizing June 19th as Juneteenth in the Village of Waunakee. Motion Passed: For: 5, Against: 0. 5 Discussion and Update on Organizational Changes Discussion only, no action taken. 6 Discuss and Take Action on a Request by MLG Commercial for a Certified Survey Map to Divide Lot 9, Waunakee Business Park Phase 2 into Two Separate Lots Discussion only, no action taken. 7 Discuss and Take Action on Resolution authorizing the issuance of the Municipal Revenue Obligation for the Cohen-Esrey project pursuant to the agreement previously executed by the Village Motion by Chris Zellner, second by Nila Frye, to approve the Resolution authorizing the issuance of a municipal revenue obligation in an amount not to exceed $326,600 to Village on Main LLC. Motion Passed: For: 5, Against: 0. 9 Discuss and Take Action on proposed Amendment to Public Improvements Agreement (Erdman Properties) Motion by Phil Willems, second by Nila Frye, to approve Amendment to Public Improvements Agreement (Erdman Properties). Motion Passed: For: 5, Against: 0. 10 Discuss and Take Action on Proposal from AVI Systems, Inc. for Hybrid Meeting Technology Motion by Chris Zellner, second by Nila Frye, to table action on item until a future meeting. Motion Passed: For: 5, Against: 0. 11 Discuss and Take Action on Process for Consideration of TID #3 Overlay Request From MLG Capital Real Estate Investments (Waunakee Business Park) Motion by Chris Zellner, second by Bill Ranum, to authorize the Village Administrator to engage Ehlers & Associates for providing TID coordination services, contingent on MLG Capital signing the cost recovery agreement and placing in escrow an appropriate sum a determined by the Village Administrator. Motion Passed: For: 3, Against: 2. ADJOURN Motion by Bill Ranum, second by Sam Kaufmann, to adjourn at 8:25 p.m. Motion Passed: For: 5, Against: 0. Respectfully Submitted, _____________________________________ Caitlin Stene, Village Clerk