Village Board
Regular MeetingWaunakee, WI · July 19, 2021
Minutes
VILLAGE OF WAUNAKEE
BOARD MEETING
500 W Main Street
July 19, 2021 6:00 PM
Meeting Minutes
CALL TO ORDER
The July 19, 2021 Village Board meeting was called to order by President Chris Zellner at 6:01 p.m.
ROLL CALL
Present: Nila Frye, Sam Kaufmann, Phil Willems, Chris Zellner, Erin Moran, Gary Herzberg
Not Present: Bill Ranum
Also Present: Todd Schmidt, Gabe Altenbernd, Renee Meinholz, Bryan Kleinmaier, Al Dassow, Nick
Mischet, Tom Foster, Bernard Bleaby, Maria Patt, Lory Goetsa, Greg Goetsa, Juan Landa, Roberta
Baumann, Cass Punsel, Lisa Humenick, Ryan Greendear, Sarah Lemienx,
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and
online availability)
Public postings, official notices, and online availability were confirmed by Village Administrator Todd
Schmidt for open meeting compliance.
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board
Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for
discussion and/or action.
Motion by Nila Frye, second by Sam Kaufmann, to approve the Consent Agenda including all items listed
below. Motion Passed: For: 6, Against: 0
1 Approve Schedule of Bills
Approve check numbers 81001-81002 totaling $2,505.50, 81003-81019 totaling $46,081.14, 81020-81043
totaling $144,471.55, 81046-81072 totaling $58,611.75, 81073 in the amount of $500.00, US Bank in the
amount of $129,416.66, WEX in the amount of 3,990.55, and check numbers 81074-81104 totaling
$165,902.01.
2 Approve June 21, 2021 Village Board Minutes
Approve the June 21, 2021 Village Board minutes.
3 Approve Temporary Class "B" Retailer's License Application for
Waunakee Area Chamber of Commerce for WaunaFest on July 22, 2021 to July 25,
2021.
Approve an application for a Temporary Class “B” for Waunakee Area Chamber of Commerce for
WaunaFest on July 22, 2021 to July 25, 2021.
4 Approve Amplified Music Permit for for WaunaFest on July 22, 2021 to July 25, 2021.
Approve amplified music permit for for Waunakee Area Chamber of Commerce for WaunaFest on July
22, 2021 to July 25, 2021.
PUBLIC COMMENT
Mike Schott (731 Westbridge Trail) provided comments on proposed flag policy. Tom Foster (23
Fairview Drive) provided comments on proposed flag policy. Bernard Bleaby (110 N Division Street)
provided comments on diversity and inclusion as well as proposed flag policy. Maria Patt (1000 Wexford
Drive) provided comments regarding train horns and light pollution. Nick Mischulish (5090 Reynolds
Ave) presented the Village with an art piece as a thank you from the Sculpture Committee. Todd Schmidt,
Village Administrator, provided a bit of good news story about Village employee Connie Gavinski.
Trustee Gary Herzberg commented on the wonderful looking flowers on Main Street and thanked Public
Works.
LICENSES/PERMITS
1 Discuss and Take Action on Operator License Application for Joshua Heimbecker
Motion by Nila Frye, second by Phil Willems, to deny the operator license application for Joshua
Heimbecker consistent with the Policy for Review of Operator License Applications. Motion Passed: For:
6, Against: 0
NEW BUSINESS
1 Discuss and Take Action on Ho-Chunk Nation Land Acknowledgement
Discussion only, no action taken.
2 Discussion and Take Action on Proposed Usage / Projects of American Rescue Plan Act
Fiscal Recovery Funds
Motion by Gary Herzberg, second by Sam Kaufmann to approve to approve proposed projects and uses
of American Rescue Plan Act funding totaling an amount not to exceed $548,486; to give conceptual
approval to proposed projects and uses totaling $667,500; and to authorize the Village Administrator
discretion for approval of projects and expenses no greater than $5,000, up to a total discretionary
allocation of $25,000. Motion Passed: For: 6, Against: 0
3 Discuss and Take Action on Display of Flags and Street Lighting Policy
Motion by Chris Zellner, second by Nila Frye to approve the Display of Flags and Street Lighting
Policy. Motion Passed: For: 6, Against: 0
4 Discuss and Take Action regarding potential sale of Village-owned property at 607
Reeve Drive (current location of Country View Apartments)*
Following a presentation by staff, a motion was made by Phil Willems, seconded by Erin Moran, to
convene into closed session at 7:49 p.m., as authorized by Wisconsin Statute 19.85(1)(e) for the purpose
of deliberating or negotiating the investing of public funds or conducting other specified public business,
whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene
in open session and discuss and take action on the subject matter discussed in closed session. Roll Call
Vote. Motion Passed. For: 6 - Nila Frya, Sam Kaufmann, Phil Willems, Chris Zellner, Erin Moran, Gary
Herzberg. Against: 0.
Motion by Erin Moran, second by Phil Willems, to reconvene in open session at 8:05 p.m. Motion
Passed: For: 6, Against: 0.
No action taken.
ADJOURN
Motion by Erin Moran, second by Nila Frye, to adjourn at 8:07 p.m. Motion Passed: For: 6, Against: 0.
Respectfully Submitted,
_____________________________________
Caitlin Stene, Village Clerk
Agenda
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
July 19, 2021 6:00 PM
Agendas may change prior to the commencement of the meeting.
Please check the posting board at the Village Hall, 500 W. Main Street,
Waunakee, Wisconsin for the current agenda.
***Special Notice Regarding Pandemic Health Concerns***
The Board meetings have returned to pre-pandemic arrangements. The Board Chambers at
Village Hall can accommodate about 50 public attendees without social distancing
accommodations. Face coverings are not required, however all are respected who chose to wear a
face covering for their own personal reasons. The meeting room technology is not currently
sufficient to allow for simultaneous virtual and in-person participation. Anyone wishing to
participate during the “Public Comment” or “Public Hearing” items, but uncomfortable about
attending in-person for any reason, is advised to contact Deputy Administrator/Village Clerk
Caitlin Stene (cstene@waunakee.com or (608)850-2827) in advance of the meeting to supply a
written statement to be read aloud. Note that time limits for public comments also apply to the
reading of written statements. Also, systems are not yet in place to provide a quality live-
streamed online meeting feed. The meeting will be video recorded and posted on a later date to
the Village’s YouTube and Facebook pages.
AGENDA
CALL TO ORDER
ROLL CALL
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
1 Approve Schedule of Bills
2 Approve June 21, 2021 Village Board Minutes
3 Approve Temporary Class "B" Retailer's License Application for Waunakee
Area Chamber of Commerce for WaunaFest on July 22, 2021 to July 25, 2021
4 Approve Amplified Music Permit for Waunakee Area Chamber of Commerce
for WaunaFest on July 22, 2021 to July 25, 2021
PUBLIC COMMENT*
LICENSES/PERMITS
1 Discuss and Take Action on Operator License Application for Joshua
Heimbecker
NEW BUSINESS
1 Discuss and Take Action on Ho-Chunk Nation Land Acknowledgement
2 Discuss and Take Action on Proposed Usage / Projects of American Rescue Plan
Act Fiscal Recovery Funds
3 Discuss and Take Action on Display of Flags and Street Lighting Policy
4 Discuss and Take Action regarding potential sale of Village-owned property at
607 Reeve Drive (current location of Country View Apartments)* The Village
Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e)
for the purpose of deliberating or negotiating the investing of public funds or
conducting other specified public business, whenever competitive or bargaining
reasons require a closed session. The Village Board may reconvene in open session
and discuss and take action on the subject matter discussed in closed session.
ADJOURN
*As permitted by the Wisconsin open meetings law, the Village Board has chosen to list a public
comment period on Board meeting agendas to afford an opportunity for valued public comments.
This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not
engage in back-and-forth discussion or take formal action during this period. The Board may
consider deferring the subject to a later meeting when specific notice can be given. Note: In
general, Wisconsin law grants citizens the right to attend and observe open session meetings of
the Village Board, but does not require allowing the public to speak or actively participate. The
Village Board may determine if citizen participation will be allowed and to what extent.
State statute and/or Village Code requires the Village Board to hold PUBLIC HEARINGS on
certain specified matters where the public can comment on the particular subject. The meeting
chairperson will identify rules for providing comments. Other items on the agenda which are not
listed for public hearing do not require the Board to allow public comment, however the meeting
chairperson can at his/her own discretion allow limited public comments.
Any person who has a qualifying disability as defined by the Americans with Disabilities
Act that requires the meeting or materials at the meeting to be in an accessible location or
format should contact the municipal clerk at (608) 850-8500, 500 West Main Street,
Waunakee, Wisconsin, at least twenty-four hours prior to the commencement of the
meeting so that any necessary arrangements can be made to accommodate each request.
Next scheduled meeting is August 2, 2021 6:00 PM.
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