Village Board
Regular MeetingWaunakee, WI · November 20, 2023
Minutes
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
November 20, 2023 6:00 PM
Meeting Minutes
CALL TO ORDER
The November 20, 2023 Village Board meeting was called to order by Village President Kristin
Runge at 6:00 p.m.
ROLL CALL
Present: Nila Frye, Tricia Braun, Sam Kaufmann, Kristin Runge, Erin Moran, Joe Zitzelsberger
and Robert McPherson. Also Present: Todd Schmidt, Renee Meinholz, Bryan Kleinmaier, Tim
Semmann, Bill Frederick, Adam Kreitzman, Sue McDade, Erick Plumb and Jared Heyn
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
Public postings, official notices, and online availability were confirmed by Village Clerk Karla
Endres for open meeting compliance.
PUBLIC COMMENT*
Isak Drangstveit, 1510 Centennial Pkwy- spoke on sustainability and the Village’s actions
toward future sustainability efforts.
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
Motion by Sam Kaufmann, second by Joe Zitzelsberger to approve items 1-3 on the consent
agenda. Motion passed. For: 7, Against: 0
1 Approve Schedule of Bills
approve check numbers 87328-87355 totaling $64,657.57, WEX in the amount of
$4,670.45 and US Bank in the amount of $193,038.33.
2 Approve Village Board Meeting Minutes from November 6, 2023.
Approve Village Board Meeting Minutes from November 6, 2023.
3 Approve CSM Combining Lots 49 and 50 on Reese Trail in Arboretum Village
approve the CSM that would combine two adjacent lots on Reese Trail into one lot,
subject to the satisfaction of Waunakee Utilities and the Village Engineer.
REPORTS
1 Community Development Authority
Reported by Tricia Braun
2 Plan Commission
Reported by Kristin Runge
3 Joint Plan Commission
Reported by Tim Semmann
4 WaunaBoom
Reported by Kristin Runge
5 Library Board
Reported by Erin Moran
6 Other Committees/Boards/Commissions
Reported by Robert McPherson
PUBLIC HEARING*
1 Public Hearing & Discussion/Action on a Request by Scott & Corrin Maier to
Rezone 6105 River Road, Town of Westport, from County R-1A to Village R-1
Opened Public hearing at 6:10 pm No public comments. Closed public hearing at 6:11
pm Motion by Sam Kaufmann, second by Robert McPherson to approve the rezoning
of 6105 River Road, Town of Westport, from R-1A to ER-1. Motion passed. For: 7,
Against: 0.
2 Public Hearing & Discussion/Action on a Request by Kennedy Family Limited
Partnership for a Comp Plan Amendment/Rezone/CSM for Lands Generally
Located North of Kennedy Rd. Along the West Side of the Railroad Tracks, ~ ½
mile west of STH 113
Opened Public Hearing at 6:16 pm David Kennedy, 702 West Street, clarified the
name of the street is Kennedy Drive, not Kennedy Road Closed Public Hearing at
6:17 pm Motion by Kristin Runge, second by Tricia Braun to approve an ordinance
that amends the Waunakee-Westport comprehensive plan, changing the use category
for a five-acre parcel of land (PIN 0809-153-9330-5) located 500 feet north of
Kennedy Drive along the west side of the railroad tracks from the ‘Community
Residential’ to the ‘Parks and Open Space’ designation – contingent on approval of
same by the Town of Westport Board. Motion passed. For: 7, Against: 0. Motion by
Kristin Runge, second by Nila Frye to approve two (2) certified survey maps (CSM)
for the purposes of clearly identifying lands that will be owned by Dane County and
lands that will remain in the Kennedy Family, resulting in one 2-lot CSM located in
the Village of Waunakee, along with one 3-lot CSM located in the Town of Westport
and within the extraterritorial zoning area (ETZ). Motion passed. For: 7, Against: 0.
Motion by Kristin Runge, second by Nila Frye to approve a rezoning request to
rezone three parcels of land (PIN 0809-153-9330-5, 0809-222-8500-7, 0809-222-
8560-5) located in the extraterritorial zoning area (ETZ) from the A-3 zoning district
to the A-1 zoning district. Motion passed. For: 7, Against: 0.
3 Public Hearing & Discuss & Take Action on 2024 Budget and 5-Year Equipment
Replacement Plan.
Opened Public Hearing at 6:28 pm No public comment. CONSENT AGENDA-2
Approve Village Board Meeting... Page 2 of 4 14 of 74 Closed Public Hearing at 6:29
pm Motion by Robert McPherson, second by Nila Frye, to approve the Resolution
2024 Budget and 5-year Equipment Replacement Plan. Motion passed. For: 7,
Against: 0.
BUSINESS ITEMS
1 Discuss and Take Action on Options to Address Sustainability
The suggestion was made that there be a special Board meeting to discuss the single
topic of sustainability. Motion by Robert McPherson, second by Erin Moran to hold a
special Board meeting on December 11, 2023 directly following the Plan Commission
meeting. Motion passed For:7, Against: 0.
2 Discuss and Take Action on Ordinance recinding "No Mow May"
Motion by Nila Frye, second by Sam Kaufmann to adopt “An Ordinance Amending
Chapter 78, Article I of the Code of Ordinances, Village of Waunakee, to Remove the
No Mow May Exemption”. Motion passed. For: 6, Against: 1 (Joe Zitzelsberger).
3 Discuss and Take Action on Policy for Remote Participation by Elected and
Appointed Members of Village Boards, Committees, and Commissions
Motion by Joe Zitzelsberger, second by Erin Moran to approve the Policy for Remote
Participation by Elected and Appointed Members of Village Boards, Committees, and
Commissions as it exists in the written policy. Motion by Robert McPherson, second
by Joe Zitzelsberger to amend the motion to include the language Todd Schmidt to
allow for circumstances where technical limitations or connectivity disruptions create
a situation where virtual participation via video is impossible. In such cases the
presiding official of said body shall be authorized to allow remote participation by
phone or other similar means for all committee members and attendees. Motion
passed For: 7, Against: 0. Action on the amended motion. Motion passed. For: 4,
Against: 3(Robert McPherson/Sam Kaufmann /Nila Frye) Bryan Kleinmaier will
review the conflicting language in the ordinance and the handbook regarding
attendance percentage and bring it back before the Village Board. Motion by Joe
Zitzelsberger, second by Robert McPherson to take item 5 before item 4 under
business items. Motion passed. For: 7, Against: 0.
5 Discuss and Take Action on public improvements associated with intersection of
State Highway 113 and Hogan Road and adjacent roadways, which may include
an agreement with the Wisconsin Department of Transportation and other
public improvement agreements
Motion by Robert McPherson, second by Kristin Runge to approve the agreement
subject to review and approval by Village Administrator and Village Attorney.
Motion passed. For: 7, Against: 0
4 Discuss and Take Action on WPPA Union Contract*
Motion by Tricia Braun, second by Erin Moran to enter into closed session at 8:25
pm. Roll call vote: Nila Frye-yay, Tricia Braun-yay, Sam Kaufmann-yay, Kristin
Rungeyay, Erin Moran-yay, Joe Zitzelsberger-yay, Robert McPherson-yay. Motion
passed. For: 7, Against: 0. CONSENT AGENDA-2 Approve Village Board
Meeting... Page 3 of 4 15 of 74 Motion by Sam Kaufmann, second by Nila Frye to
return to open session at 8:50 pm. Motion passed. For: 7, Against: 0. Motion by Joe
Zitzelsberger, second by Erin Moran to approve the 2024-2025 Collective Bargaining
Agreement between the Village and WPPA. Motion passed: For: 7, Against: 0.
ADJOURN
Motion by Sam Kaufmann, second by Erin Moran to adjourn at 8:51 p.m. Motion passed. For:
7, Against: 0.
Respectfully Submitted,
_____________________________________
Karla Endres, Village Clerk
Agenda
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
November 20, 2023 6:00 PM
Hybrid Meeting – In-Person & Virtual Via Zoom Webinar
Attendance/Participation Instructions are located at the end of the agenda.
Agendas may change prior to the commencement of the meeting. For the current agenda, please check
the Village website (www.waunakee.com) or one of the official posting locations at:
Waunakee Village Hall, 500 W. Main Street
Waunakee Village Center, 333 S. Madison Street
Waunakee Public Library, 201 N. Madison Street
AGENDA
CALL TO ORDER
ROLL CALL
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
PUBLIC COMMENT*
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
1 Approve Schedule of Bills
2 Approve Village Board Meeting Minutes from November 6, 2023.
3 Approve CSM Combining Lots 49 and 50 on Reese Trail in Arboretum Village
REPORTS
1 Community Development Authority
2 Plan Commission
3 Joint Plan Commission
4 WaunaBoom
5 Library Board
6 Other Committees/Boards/Commissions
PUBLIC HEARING*
1 Public Hearing & Discussion/Action on a Request by Scott & Corrin Maier to
Rezone 6105 River Road, Town of Westport, from County R-1A to Village R-1
2 Public Hearing & Discussion/Action on a Request by Kennedy Family Limited
Partnership for a Comp Plan Amendment/Rezone/CSM for Lands Generally
Located North of Kennedy Rd. Along the West Side of the Railroad Tracks, ~ ½
mile west of STH 113
3 Public Hearing & Discuss & Take Action on 2024 Budget and 5-Year
Equipment Replacement Plan.
BUSINESS ITEMS
1 Discuss and Take Action on Options to Address Sustainability
2 Discuss and Take Action on Ordinance recinding "No Mow May"
3 Discuss and Take Action on Policy for Remote Participation by Elected and
Appointed Members of Village Boards, Committees, and Commissions
4 Discuss and Take Action on WPPA Union Contract* The Village Board may
convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the
purpose of deliberating or negotiating the purchasing of public properties, the
investing of public funds, or conducting other specified public business, whenever
competitive or bargaining reasons require a closed session. The Village Board may
reconvene in open session and discuss and take action on the subject matter discussed
in closed session.
5 Discuss and Take Action on public improvements associated with intersection of
State Highway 113 and Hogan Road and adjacent roadways, which may include
an agreement with the Wisconsin Department of Transportation and other
public improvement agreements The Village Board may convene in closed session
as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or
negotiating the purchasing of public properties, the investing of public funds, or
conducting other specified public business, whenever competitive or bargaining
reasons require a closed session. The Village Board may reconvene in open session
and discuss and take action on the subject matter discussed in closed session.
ADJOURN
ATTENDANCE & PARTICIPATION INSTRUCTIONS
This Village of Waunakee Board Meeting will be held as a hybrid meeting accommodating both in-
person and live virtual attendance.
Virtual participation occurs using Zoom webinar on a suitable device by using this link:
https://us02web.zoom.us/j/85825369963
Or call (312) 626-6799 and enter Webinar ID: 858 2536 9963
Meetings may be viewed live and are archived on the Village’s YouTube channel:
https://www.youtube.com/@waunakeevillage
PUBLIC COMMENT INSTRUCTIONS
WRITTEN: Send written comments by 12:00 p.m. on date of meeting on any matter, either on or not on
the agenda, by emailing kendres@waunakee.com or in writing to Village Board, 500 W Main St.,
Waunakee, WI, 53597.
IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand
to staff prior to start of meeting. Comments are limited to three-minutes per person and must be delivered
at the gallery podium for recording purposes. Accommodations can be provided for those unable to access
the podium.
VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click
“raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which
hands are raised. Those wishing to provide oral comments remotely must have their full name displayed
within the Zoom application and must state address of residence. Virtual comments are only allowed for
those who reside, own or lease property in the Village of Waunakee. Anonymous comments will not be
allowed.
*As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow
public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The
Village Board may not engage in discussion or take action during this period but may consider deferring the subject
to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC
HEARINGS on certain specified matters where the public can comment. The meeting chairperson will identify rules
for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board
to allow public comment, however the meeting chairperson can at their own discretion allow limited public
comments.
Land Acknowledgment: The Village of Waunakee acknowledges that the land we occupy is Teejop, ancestral
territory of the Hoocąkra (Ho-Chunk Nation), People of the Sacred Voice. Hoocąkra are stewards of these lands
and waters since time immemorial. Settlers attempted to forcibly remove them from their homelands by exploiting a
series of land cessions and treaties, including the Treaty of 1832. However, the Hoocąkra resisted these conquests
and asserted their sovereignty as a nation. We address this trend of dispossession by upholding Hoocąk woošgąra
(way of life), sovereignty, culture, language, and environmental practices. Acknowledging these atrocities is only the
first step towards reconciliation. Through relationship building, education, and action, the Village will advocate for
a shared future with the Hoocąkra Nation.
Any person who needs an interpreter or has a qualifying disability as defined by the Americans with
Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format
should contact the Village Clerk at (608) 850-8500 or kendres@waunakee.com at least forty-eight (48) hours
prior to the commencement of the meeting. Every reasonable effort will be made to accommodate requests.
Next scheduled meeting is December 4, 2023 6:00 PM.
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