Village Board

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street July 15, 2024 6:00 PM Meeting Minutes CALL TO ORDER The July 15, 2024 Village Board meeting was called to order by Village Clerk Karla Endres at 6:00 p.m. ROLL CALL Present: Nila Frye, Sam Kaufmann, Erin Moran, Joe Zitzelsberger and Robert McPherson. Kristin Runge, Tricia Braun and Bryan Kleinmaier attended via zoom. Also Present: Todd Schmidt, Renee Meinholz, Bill Frederick, Cindy Mosiman, Lauren Dietz and Jared Heyn In the absence of President Runge, we would entertain a motion for a meeting chairperson: Motion by Nila Frye, second by Sam Kaufmann, to select Robert McPherson as chairperson for this Village Board Meeting. Motion passed. For: 3, Against: 0, Abstained 2 (Zitzelsberger/Runge) CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Village Clerk Karla Endres for open meeting compliance. PUBLIC COMMENT* Liz Mroz, 780 Westbridge Trl, provided written comment regarding the condition of Hellenbrand road. George Croal, 788 Westbridge Trl, concerned with Hellenbrand Road condition. Ed Schlapp, 790 Westbridge Trl, concerned with condition of Hellenbrand Road Elliott Kosmickl, 800 Turnberry, Spoke in support of North Ridge Church CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Joe Zitzelsberger removed items 2, 3 & 4. Motion by Sam Kaufmann, second by Erin Moran to approve consent agenda items 1 & 5-8. Motion passed. For: 7, Against: 0. Motion by Joe Zitzelsberger, second by Robert McPherson to amend the June 17, 2024 minutes to add Kristin Runge for committee reports on Plan Commission. Motion passed. For: 7, Against: 0. Motion by Joe Zitzelsberger, second by Kristin Runge to amend the time of the Monteray Lane Block Party amplified music permit to 6:00 pm-8:30 pm. Motion passed. For: 7, Against: 0. Motion by Joe Zitzelsberger, second by Sam Kaufmann for the One Community Bank amplified music permit not to start more than two hours before game time, or 10:00 am, whichever is later and end no later than one hour after the game or 11:00 pm, whichever is earlier. Motion passed. For: 7, Against: 0. 1 Approve Schedule of Bills approve Costco in the amount of $18.84, WEX in the amount of $5,996.79, US Bank in the amount of $208,343.66, check numbers 88204-88256 totaling $325,052.51, 88257-88288 totaling $491,105.25, 88293-88319 totaling $457,444.12, and 88320- 88344 totaling $100,586.42. 2 Approval of the Village Board Meeting Minutes from June 17, 2024 Approval of the Village Board Meeting Minutes from June 17, 2024 3 Approve Amplified Music Permit for Monteray Lane Block Party approve of the amplified music permit for Kristina Maher on August 2, 2024. 4 Approve Amended Amplified Music Permit for One Community Bank approve of the amplified music permit for One Community Bank on September 28, 2024. 5 Approve Strand Task Order No. 24-05 for 2024 Construction Related Service, for Phase 1 of Kilkenny West approve Strand Task Order 24-05 for the Kilkenny West phase 1 construction service. 6 Approve Amendment No. 1 to Strand Task Order No. 24-04 for Construction Related Services for the Woodland Drive Path Project approve the Amendment No.1 to Strand Task Order 24-04 7 Approve Low Bid for Woodland Drive Path Installation approve the award resolution in the amount of $194,146.00. 8 Approve Resolution of July as Park and Recreation Month Approve Resolution of July as Park and Recreation Month REPORTS & ANNOUNCEMENTS 1 Plan Commission Reported by Joe Zitzelsberger 2 Library Board Reported by Sam Kaufmann 3 Sustainable Waunakee Ad Hoc Committee Reported by Joe Zitzelsberger 4 Waunakee Area Fire District Reported by Robert McPherson 5 WaunaBoom Committee Reported by Kristin Runge 6 Parks and Recreation Committee Did not meet 7 Public Works Committee Reported by Nila Frye 8 Joint Plan Commission Did not meet 9 Other Committees / Boards / Commissions  Community Development Authority reported by Kristin Runge Police Committee reported by Joe Zitzelsberger EMS Committee reported by Robert McPherson Board of Zoning Appeals reported by Robert McPherson 10 Other Announcements Erin Moran gave a brief update on the Art on Main and Create Waunakee is hosting and Artisan Market booth at the Farmers Market. PUBLIC HEARING* 1 Public Hearing and Discussion/Action on a Request by North Ridge Church to Amend the Existing Waunakee Business Park General Development Plan to Allow Institutional Uses as a Conditional Use in Phase 2A Lauren Dietz summarized the request to amend the general development plan and allow institutional uses as a conditional use in phase 2A. Brent Bickel, Lead Pastor at North Ridge Church, 1303 Centennial Parkway, gave a brief summary on the history of the church. Opened the public hearing at 6:35 pm Jamie Jimenez, 716 Westbridge Trl, supportive of the North Ridge Church request. Jim Hankwitz, 800 Victor Lane, supports the North Ridge Church request. Jim Valk, 1010 Ganser Dr, supports the North Ridge Church request. Closed the public hearing at 6:42 pm Motion by Joe Zitzelsberger, second by Erin Moran to approve that the development regulations for the General Development Plan of the Waunakee Business Park be amended to allow Phase 2A conditional uses to include those uses allowed as conditional uses in the O-1, O-2, and O-3 Office Districts. Motion passed. For: 7, Against: 0. 2 Public Hearing and Discussion/Action on a Request to Rezone Property at 606 Reeve Drive from C-2 Highway Commercial to C-1 General Commercial Lauren Dietz briefly summarized the request to rezone property at 606 Reeve Drive. Patrick Egan, One Design Engineering, requested rezoning of the parcel to be consistent with neighboring zoning. Opened the public hearing at 6:59 pm No public comment Closed the public hearing at 6:59pm Motion by Sam Kaufmann, second by Nila Frye to approve the rezone application for the lot at 606 Reeve Drive from C-2 Highway Commercial to C-1 General Commercial. Motion passed. For: 7, Against: 0. BUSINESS ITEMS 1 Discuss and Take Action on Original Alcohol Beverage License Application for El Cuate Restaurant LLC, DBA El Cuate Restaurant Motion by Joe Zitzelsberger, second by Erin Moran for approval of granting an original alcohol beverage retail reserve license for El Cuate Restaurant LLC, Agent Beymar Rugama Meza, DBA El Cuate Restaurant, located at 350 N Century Avenue, for July 1, 2024 to June 30, 2025 upon meeting all contingencies. Motion passed. For: 7, Against: 0. 2 Discuss and Take Action on an Ordinance Amending Sections of Chapter 105- Building Regulations for Commercial Plan Review Motion by Robert McPherson, second by Kristin Runge to approve the amending of chapter 105-Building Regulations for Commercial Plan Reivew as presented. Motion passed. For: 7, Against: 0. 3 Discuss and Take Action on Transfer/Release of Funds to the Friends of the Waunakee Senior Center Motion by Erin Moran, second by Nila Frye to approve the transfer of the Forsyte and related funds to the Friends of the Waunakee Senior Center and into the account(s) with Financial Planning with Mark McFarland of Madison Partners. Motion passed. For: 7, Against: 0. 4 Discuss and Take Action on Proposal to Renew Contract with ITSG for Managed Information Technology Services Motion by Joe Zitzelsberger, second by Nila Frye to approve a monthly increase of $1,200 for 2024 managed IT services with ITSG and to renew the contract for managed IT services with ITSG for 2025 in the amount of $10,978 per month as presented. Motion passed. For: 7, Against: 0. 5 Discuss and Take Action on a Consultant Services RFP for the Sustainable Waunakee Ad-Hoc Committee Motion by Sam Kaufmann, second by Robert McPherson to issue a request for proposals for consultant services to create a Village of Waunakee Sustainability Plan. Motion passed. For: 7, Against: 0. 6 Discuss and Take Action on possible acquisition of property at 205 S. Klein Drive (former Waun-a-Clean Property). Bryan Kleinmaier explained that the Board would likely not take formal action tonight but would discuss terms and conditions in closed session. They will meet at a future time to discuss policies in open session if the village decides to pursue acquisition. Motion by Sam Kaufmann, second by Joe Zitzelsberger to enter closed session to discuss possible terms and conditions of acquisition of 205 S. Klein Drive. Roll call vote: Kristin Runge: yes, Sam Kaufmann: yes, Nila Frye: yes, Tricia Braun: yes, Erin Moran: yes, Joe Zitzelsberger: yes, Robert McPherson: yes. Motion passed. Entered closed session at 7:46 pm. ADJOURN Motion by Kristin Runge, second by Nila Frye to adjourn at 8:21 p.m. Motion passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Karla Endres, Village Clerk