Village Board

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street September 3, 2024 6:00 PM Meeting Minutes CALL TO ORDER The September 3, 2024 Village Board meeting was called to order by Village President Kristin Runge at 6:00 p.m. ROLL CALL Present: Nila Frye, Tricia Braun, Sam Kaufmann, Kristin Runge, Erin Moran, Joe Zitzelsberger and Robert McPherson. Also Present: Todd Schmidt, Renee Meinholz, Bryan Kleinmaier, Bill Frederick, Lauren Dietz, Adam Kreitzman and Jared Heyn CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Village Clerk Karla Endres for open meeting compliance. PUBLIC COMMENT* Mike Mayhak, 206 Kingston Way, said he would like to see the bike paths connect in the Village and appreciates the bike bridge in Meadowbrook. He said the Arboretum school bridge is in poor condition and would like to see bike trails redone at the same time as street repaving. He also mentioned there is glass in the street on the North side of the Village frequently and asked the Village to discuss this with Pellitteri. Liz Mroz, 780 Westbridge Trl, expressed frustration with the Hwy 113 DOT project. Also frustrated with the Hellenbrand Road condition and would like an advocate for residents regarding these issues. Aurora Lybeck, 1100 Parkview Circle, spoke on behalf of the Hwy 113 project and the frustration with traffic and safety. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Motion by Sam Kaufmann, second by Joe Zitzelsberger to approve consent agenda items 1-5. Motion passed. For: 7, Against: 0. 1 Approve Schedule of Bills approve check numbers 88484-88506 (87952 voided) totaling $878,490.88 and 88507-88518 totaling $280,705.89. 2 Approval of the Village Board Meeting Minutes from August 19, 2024 approval of the Village Board Meeting Minutes from August 19, 2024 3 Appointment of Utility Commission Member for 2024-2029 Term approve the Utility Commission appointment as recommended by the Village President. 4 Approve Temporary Class "B" Retailer's License Application for Waunakee Chamber of Commerce for Jump Around with One Community Bank Tailgate on September 28, 2024 approve an application for a Temporary Class “B” License for the Waunakee Chamber of Commerce for Jump Around with Once Community Bank Tailgate on September 28, 2024. 5 Approve Waunakee Lions Club Diabetes Lights Request approve the request from the Waunakee Lions Club for the Blue Light Project. REPORTS & ANNOUNCEMENTS 1 Sustainable Waunakee Ad Hoc Committee- Cancelled None 2 Library Board Reported by Sam Kaufmann 3 Utilities Commission Reported by Kristin Runge 4 Board of Appeals Reported by Robert McPherson 5 Waunakee Area Fire District Reported by Robert McPherson 6 Police Commission Reported by Adam Kreitzman 7 Other Committees/Boards/Commissions None 8 Other Announcements None PUBLIC HEARING* 1 Public Hearing & Discussion/Action on a Certified Survey Map to Combine and Rezone Existing Lots at 205 N. Klein Drive as Part of the Waunakee Police Department Remodel and Addition Project. Lauren Dietz, summarized the rezoning of four lots to the C-1 General Commercial. Opened public hearing at 6:17 pm. Maria Patt, 1000 Wexford Drive, registered in support of combining/rezoning lots for Police Department. Closed public hearing at 6:18 pm. Motion by Erin Moran, second by Sam Kaufmann to approve the CSM and rezoning of the property to C-1 General Commercial. Motion passed. For: 7, Against: 0. BUSINESS ITEMS 1 Update and Discussion with DOT Representatives Regarding Progress and Impacts of DOT State Highway 113 Project Cody Kammerzelt, Project Manager and Alex Hagen, Project Development Supervisor from the DOT answered questions submitted by citizens and the Village  Board. There was a lengthy discussion on the notification process of the project and the process in which citizens would have been able to provide feedback prior to the design of the project scope being finalized. Trustees stated the frustrations they have experienced or have heard from citizens and expressed that the communication from the DOT could have been improved to avoid many of the concerns from citizens. The DOT understood and took the feedback from the Village Board so that there is better communication and planning for future projects in the Village. 2 Discuss and Take Action on 2025 Employee Insurance Benefits Jared Heyn gave a brief overview of the renewal policy and that there was an approximate cost increase of 4% to premiums. He introduced the incentive for a payment in lieu of for Employees to opt out of the Village’s coverage. A change proposed is to move to a self-insured dental plan with Delta Dental, which would give the Village more control over the reserves and result in no changes for the employees. Al from USI Insurance Services gave a summary of the 2025 insurance benefits being proposed for the Village. Motion by Kristin Runge, second by Nila Frye to renew the Village’s health insurance benefit through Quartz for the plan year 2025 with no changes to the plan options nor the Village’s HSA contributions and to switch dental benefits to a self-insured program, as presented. Motion passed. For: 7, Against: 0. 3 Discuss and Take Action on Staff Recommendation to Reconsider Use of Emails for Board, Committee, and Commission Volunteers There was a discussion between the Village Board and staff regarding the process of onboarding committee and commission members. The consensus was that the original plan to provide Waunakee domain emails for each committee and commission member would be excessive for the cost and overall administration. They agreed that developing an onboarding system that includes training for each appointed member would be beneficial to ensuring compliance with their role as a newly appointed official. Attorney Bryan Kleinmaier strongly recommended that the Village Board issue village email addresses to the Plan Commission if they choose not to issue them for any of the other committees/commissions. The Village Board agreed to have the Plan Commission discuss this item at their next meeting for possible action. Motion by Kristin Runge, second by Robert McPherson to direct staff to develop a training and onboarding program instead of pursuing additional Village-issued emails for board, committee, commission volunteers. Motion passed. For: 7, Against: 0. ADJOURN Motion by Erin Moran, second by Tricia Braun to adjourn at 8:01 p.m. Motion passed. For: 6, Against: 0, Abstained: 1(Joe Zitzelsberger). Respectfully Submitted, _____________________________________ Karla Endres, Village Clerk