Village Board
Regular MeetingWaunakee, WI · September 16, 2024
Minutes
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
September 16, 2024 6:00 PM
Meeting Minutes
CALL TO ORDER
The September 16, 2024 Village Board meeting was called to order by Village President Kristin
Runge at 6:01 p.m.
ROLL CALL
Present: Nila Frye, Sam Kaufmann, Kristin Runge, Erin Moran, Joe Zitzelsberger and Robert
McPherson.
Absent: Tricia Braun
Also Present: Todd Schmidt, Renee Meinholz, Bryan Kleinmaier, Bill Frederick, Lauren Dietz
and Jared Heyn
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
Public postings, official notices, and online availability were confirmed by Village Clerk Karla
Endres for open meeting compliance.
PUBLIC COMMENT*
Ed Schlappi, 790 Westbridge Trl, asked about progress on Hellenbrand Road and if the Village
Board can do help to push communication with the townships.
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
Erin Moran pulled item 5.
Motion by Sam Kaufmann, second by Joe Zitzelsberger to approve consent agenda items 1-4.
Motion passed. For: 6, Against: 0.
Motion by Erin Moran, second by Robert McPherson to approve resolution recognizing
National Hispanic Heritage Month from September 15th to October 15th 2024. Motion passed.
For: 6, Against: 0.
1 Approve Schedule of Bills
approve check numbers 88520-88543 totaling $721,627.21 and 88544-88575 totaling
$287,890.06.
2 Approval of the Village Board Meeting Minutes from September 3, 2024
Approval of the Village Board Meeting Minutes from September 3, 2024
3 Approve Resolution Requesting Exemption from Dane County Library Tax
approve resolution requesting exemption from Dane County Library Tax.
4 Approve Strand Task Order No. 24-06 for the Design Work and Bidding on Fish
and Third Streets for 2025
approve Strand Task Order No. 24-06 for the design work on Fish and Third Streets,
and the bidding of Fish Street for 2025.
5 Approve Resolution Recognizing National Hispanic Heritage Month
Move to approve the “Resolution Recognizing National Hispanic Heritage Month”
from September 15, 2024 to October 15, 2024.
REPORTS & ANNOUNCEMENTS
1 Parks and Recreation Committee- Cancelled
2 Public Works Committee
Reported by Nila Frye
3 Plan Commission
Reported by Joe Zitzelsberger
4 Joint Plan Commission
Reported by Lauren Dietz
5 Tourism Commission
Reported by Lauren Dietz
6 Create Waunakee Committee
Reported by Erin Moran
7 Community Development Authority
Reported by Kristin Runge
8 EMS Commission
Reported by Robert McPherson
9 Other Committees/Boards/Commissions
None
10 Other Announcements
Todd Schmidt reported that Hwy 113 has new improvements with partial pavement,
additional signage for the businesses near that area and additional speed limit
reminders near the Hwy 19 & Hellenbrand Road intersection. He made an
announcement on the President’s Award of Excellence by the WMCA to Karla
Endres.
BUSINESS ITEMS
1 Discuss and Take Action on Fire Organizational Review and Future Needs
Analysis by Robert Whitaker, McMahon Associates, Inc.
Robert Whitaker summarized various key points and questions raised after the
presentation given on August 16, 2024.
There was a discussion amongst the Village Board with respect to complying with the
state statutes and transitioning to compliance in the short term and preparing for the
future of the Waunakee Fire Department.
The Board further discussed the future agenda items for the creation of a fire
commission and budgeting of a full-time fire chief and budgeting for a record keeping
system. Remediation system for air quality for budgeting purchases.
No action taken.
2 Discussion and Possible Action on a Proposal by Municipal Code Enforcement,
LLC to Provide Code Enforcement Services for the Village of Waunakee
Lauren Dietz gave a brief summary of the proposed code enforcement for a contract
up to $51,000 for 20 hours per week.
Alison Schwark from Municipal Code Enforcement LLC, gave a brief summary of
their services.
Motion by Nila Frye, second by Joe Zitzelsberger to direct staff to include in the 2025
budget proposal up to 20 hours of weekly code enforcement service, and authorize the
Village Administrator to execute a contract with Municipal Code Enforcement, LLC
if the final approved 2025 budget includes adequate funding. Motion passed. For: 6,
Against: 0
3 Discussion/Possible Action on a Recommendation to Contract with Dane County
Planning & Development to Update the Housing Chapter of the Village’s
Comprehensive Plan
Lauren Dietz briefly summarized the funding available through the county to assist
with the technical aspect of the update to the planning and development of the
comprehensive plan.
Motion by Robert McPherson, second by Kristin Runge to direct staff to contract with
Dane County Planning & Development to update the housing chapter of the Village’s
comprehensive plan contingent upon removal of the public engagement portions of
the agreement, if such portions of the agreement cannot be completed it be returned to
the Board for further discussion. Motion passed. For: 6, Against: 0.
ADJOURN
Motion by Erin Moran, second by Joe Zitzelsberger to adjourn at 8:41p.m. Motion passed. For:
6, Against: 0.
Respectfully Submitted,
_____________________________________
Karla Endres, Village Clerk
Agenda
VILLAGE OF WAUNAKEE
BOARD MEETING
500 West Main Street
September 16, 2024 6:00 PM
Hybrid Meeting – In-Person & Virtual Via Zoom Webinar
Attendance/Participation Instructions are located at the end of the agenda.
Agendas may change prior to the commencement of the meeting. For the current agenda, please check
the Village website (www.waunakee.com) or one of the official posting locations at:
Waunakee Village Hall, 500 W. Main Street
Waunakee Village Center, 333 S. Madison Street
Waunakee Public Library, 201 N. Madison Street
AGENDA
CALL TO ORDER
ROLL CALL
CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official
notices, and online availability)
PUBLIC COMMENT*
CONSENT AGENDA
Items under the consent agenda may be acted upon by one motion. If, in the judgment of any
Board Member, a consent agenda item needs discussion, the item may be moved to later on the
agenda for discussion and/or action.
1 Approve Schedule of Bills
2 Approval of the Village Board Meeting Minutes from September 3, 2024
3 Approve Resolution Requesting Exemption from Dane County Library Tax
4 Approve Strand Task Order No. 24-06 for the Design Work and Bidding on
Fish and Third Streets for 2025
5 Approve Resolution Recognizing National Hispanic Heritage Month
REPORTS & ANNOUNCEMENTS
1 Parks and Recreation Committee- Cancelled
2 Public Works Committee
3 Plan Commission
4 Joint Plan Commission
5 Tourism Commission
6 Create Waunakee Committee
7 Community Development Authority
8 EMS Commission
9 Other Committees/Boards/Commissions
10 Other Announcements
BUSINESS ITEMS
1 Discuss and Take Action on Fire Organizational Review and Future Needs
Analysis by Robert Whitaker, McMahon Associates, Inc.
2 Discussion and Possible Action on a Proposal by Municipal Code Enforcement,
LLC to Provide Code Enforcement Services for the Village of Waunakee
3 Discussion/Possible Action on a Recommendation to Contract with Dane County
Planning & Development to Update the Housing Chapter of the Village’s
Comprehensive Plan
ADJOURN
ATTENDANCE & PARTICIPATION INSTRUCTIONS
This Village of Waunakee Board Meeting will be held as a hybrid meeting accommodating both in-
person and live virtual attendance.
Virtual participation occurs using Zoom webinar on a suitable device by using this link:
https://us02web.zoom.us/j/85825369963
Or call (312) 626-6799 and enter Webinar ID: 858 2536 9963
Meetings may be viewed live and are archived on the Village’s YouTube channel:
https://www.youtube.com/@waunakeevillage
PUBLIC COMMENT INSTRUCTIONS
WRITTEN: Send written comments by 12:00 p.m. on date of meeting on any matter, either on or not on
the agenda, by emailing kendres@waunakee.com or in writing to Village Board, 500 W Main St.,
Waunakee, WI, 53597.
IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand
to staff prior to start of meeting. Comments are limited to three-minutes per person and must be delivered
at the gallery podium for recording purposes. Accommodations can be provided for those unable to access
the podium.
VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click
“raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which
hands are raised. Those wishing to provide oral comments remotely must have their full name displayed
within the Zoom application and must state address of residence. Virtual comments are only allowed for
those who reside, own or lease property in the Village of Waunakee. Anonymous comments will not be
allowed.
*As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow
public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The
Village Board may not engage in discussion or take action during this period but may consider deferring the subject
to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC
HEARINGS on certain specified matters where the public can comment. The meeting chairperson will identify rules
for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board
to allow public comment, however the meeting chairperson can at their own discretion allow limited public
comments.
Land Acknowledgment: The Village of Waunakee acknowledges that the land we occupy is Teejop, ancestral
territory of the Hoocąkra (Ho-Chunk Nation), People of the Sacred Voice. Hoocąkra are stewards of these lands
and waters since time immemorial. Settlers attempted to forcibly remove them from their homelands by exploiting a
series of land cessions and treaties, including the Treaty of 1832. However, the Hoocąkra resisted these conquests
and asserted their sovereignty as a nation. We address this trend of dispossession by upholding Hoocąk woošgąra
(way of life), sovereignty, culture, language, and environmental practices. Acknowledging these atrocities is only the
first step towards reconciliation. Through relationship building, education, and action, the Village will advocate for
a shared future with the Hoocąkra Nation.
Any person who needs an interpreter or has a qualifying disability as defined by the Americans with
Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format
should contact the Village Clerk at (608) 850-8500 or kendres@waunakee.com at least forty-eight (48) hours
prior to the commencement of the meeting. Every reasonable effort will be made to accommodate requests.
Next scheduled meeting is October 7, 2024 6:00 PM.
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