Village Board

Name: Village Board — Waunakee, WI
Start: 2024-10-21T18:00:00
End: 2024-10-21T20:00:00
Location: Waunakee, WI

Regular Meeting

Waunakee, WI · October 21, 2024

Agenda Packet Minutes

Minutes

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street October 21, 2024 6:00 PM Meeting Minutes CALL TO ORDER The October 21, 2024 Village Board meeting was called to order by Village President Kristin Runge at 6:00 p.m. ROLL CALL Present: Nila Frye, Tricia Braun, Sam Kaufmann, Kristin Runge, Erin Moran, Joe Zitzelsberger and Robert McPherson. Also Present: Todd Schmidt, Renee Meinholz, Bryan Kleinmaier, Cindy Moseman, Erik Plumb, Julie Botham, Sue McDade, Adam Kreitzman Bill Frederick, Lauren Dietz, Scott Russell, Brian Adler and Jared Heyn CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) Public postings, official notices, and online availability were confirmed by Village Clerk Karla Endres for open meeting compliance. PUBLIC COMMENT* None JOINT AGENDA ITEMS WITH FINANCE COMMITTEE 1 Call to Order - Finance Committee Paul Cardarella, Tom Wilson, Sara Whitley, Al Dassow, Joe Zitzelsberger, Robert McPherson and Kristin Runge. 2 Discuss and Take Action on Village of Waunakee Budget Policies Renee Meinholz briefly summarized the Village’s budget policies including the Village Center’s and the Senior Center. There was the proposal to create a policy similar to the Village Center. The Finance Committee would like to have the Village Board give the committee direction on the policies to take a closer look in the future. Motion by Robert McPherson to recommend approving the policy change for the senior center. Motion failed. Motion by Tom Wilson, second by Al Dassow to recommend to the Village Board the policies as they were presented but request that the Village Board send the policies back to the Finance Committee to review and work on for the next year’s budget process. Motion passed. For: 7, Against: 0. Motion by Sam Kaufmann, second by Joe Zitzelsberger to approve the policy change to the Senior Center policy and refer all policies back to the board for further review and updates. Motion passed. For: 7, Against: 0. 3 Discuss and Take Action to Place on File Proposed 2025 Operating and Capital Improvement Budget Renee and Department Heads summarized key budgetary points for the different village departments. Motion by Joe Zitzelsberger, second by Kristin Runge to take a short recess at 7:57pm. Motion passed. For: 7, Against: 0. Back in session at 8:06 pm. Motion by Kristin Runge, second by Tom Wilson recommend to the Village Board to direct staff to publish the notice as required by State Statute that indicates that the proposed budget is available for public review and schedule the public hearing for November 18, 2024. Motion passed. For: 7; Against: 0. Motion by Erin Moran, second by Sam Kaufmann to direct staff to publish the notice as required by State Statute that indicates that the proposed budget is available for public review and schedule the public hearing. Motion by Robert McPherson, second by Joe Zitzelsberger to amend the motion to include the public hearing is November 18, 2024. Motion passed. For: 7, Against:0. Action on Erin Moran’s motion with acceptance of the amendment. Motion passed. For: 7, Against: 0. 4 Adjourn - Finance Committee Motion by Tom Wilson, second by Al Dassow to adjourn the Finance Committee meeting at 9:04 pm. Motion passed. For: 7, Against: 0. Motion by Joe Zitzelsberger, second by Kristin Runge to recess for 5 minutes to reorganize the room for the Village Board meeting. Motion passed. For: 7, Against: 0. Back in session at 9:15 pm. Motion by Kristin Runge, second by Joe Zitzelsberger to move agenda business item #1 up before the consent agenda. Motion passed. For: 7, Against: 0. 1 Discuss and Take Action on Awarding the Bid for Police Department Addition Project Jon Wallenkamp of Kueny Architects LLC gave a brief explanation of the bids received. Motion by Joe Zitzelsberger, second by Kristin Runge to accept and award the bid from Pepper Construction in the amount of $4,115,069.00 for the Waunakee Police Department building addition. Motion passed. For: 7, Against: 0. Motion by Sam Kaufmann, second by Nila Frye to approve alternate 1 option to approve solar panels. Motion passed. 7-0. CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. Robert McPherson pulled item 7. Motion by Sam Kaufmann, second by Erin Moran to approve consent agenda items 1-6. Motion passed. For: 7, Against: 0. Motion by Robert McPherson, second by Joe Zitzelsberger to authorize the display of the Ho- Chunk Nation Flag above Village Hall during November 2024 in recognition of Native American Heritage Month. Motion passed. 7-0. 1 Approve Schedule of Bills approve check numbers 88627-88658 totaling $963,180.91, 88659-88680 totaling $277,017.76, WEX in the amount of $2,994.94, US Bank in the amount of $146,150.11, and check numbers 88682-88710 totaling $36,860.86. 2 Approval of Village Board Meeting Minutes from October 7, 2024 Approval of Village Board Meeting Minutes from October 7, 2024 3 Approve the 2025 Fee Schedule Approval of the 2025 Fee Schedule 4 Approve MMSD Access Easement on Parts of Outlot 7 and Outlot 8 of the Eldorado Woods Addition to Savannah Village. Motion to approve the easement agreement between Madison Metropolitan Sewerage District and the Village of Waunakee for Outlots 7 and 8 of the Eldorado Woods Addition to Savannah Village. 5 Approve Purchase of a Pick-Up Truck to be Used by the Buildings & Facilities Manager Approve the purchase of the Utility truck from Middleton Ford with funds from 2024 Capital Equipment Fund 6 Approve Temporary Class "B" / "Class B" Retailer's License Application for St. John Auction (114 E. Third Street) on November 16, 2024 approve an application for Temporary Class "B"/"Class B" license for St. John the Baptist Catholic Church and School for an Auction on Saturday, November 16, 2024. License premise is identified as the cafeteria, kitchen, gym, and lobby located at 114 E. Third Street. 7 Recognizing Native American Heritage Month and Flying of Ho-Chunk Nation Flag at Village Hall motion to authorize the display of the Ho-Chunk Nation Flag above Village Hall during November 2024 in recognition of Native American Heritage Month. REPORTS & ANNOUNCEMENTS 1 Community Development Authority Reported by Kristin Runge 2 Create Waunakee Committee Reported by Todd Schmidt & Erin Moran 3 EMS Committee Reported by Robert McPherson 4 Library Board Reported by Sam Kaufmann 5 Plan Commission Reported by Kristin Runge 6 Joint Plan Commission Reported by Kristin Runge 7 Police Committee Reported by Joe Zitzelsberger 8 Sustainable Waunakee Ad Hoc Committee Reported by Kristin Runge 9 Other Committees/Boards/Commissions None 10 Other Announcements None BUSINESS ITEMS 2 Discussion and Take Action Issuing an RFP for Comprehensive Planning Services Lauren Dietz gave a summary of the recommendation from Plan Commission to bring this to the Village Board for approval. Motion by Joe Zitzelsberger, second by Tricia Braun to approve of the Request for Proposals for Comprehensive Planning Services [with any changes proposed by Village Board]. Motion passed. For: 7, Against: 0. 3 Discuss and Take Action on Potential Additional Funding for the Waunakee Child Care Provider Assistance Program (WCCPAP) Motion by Sam Kaufmann, second by Nila Frye to approve use of an additional $4,536 for the Waunakee Child Care Provider Assistance Program. Motion passed. For: 7, Against: 0. 4 Discuss and Take Action on Town of Westport Notice of Intent to Incorporate Petition Bryan Kleinmaier gave a brief update that the petition has been filed and the initial hearing is set for December 4, 2024. Motion by Sam Kaufmann, second by Joe Zitzelsberger to move into closed session to discuss the Town of Westport Notice of Intent to Incorporate Petition. Roll Call Vote: Nila Frye: yay, Kristin Runge: yay, Tricia Braun: yay, Robert McPherson: yay, Joe Zitzelsberger: yay, Erin Moran: yay, Sam Kaufmann: yay. Entered closed session at 9:45 pm. 5 Discuss and Take Action on possible acquisition of property at 205 S. Klein Drive (former Waun-a-Clean Property) Motion by Kristin Runge, second by Robert McPherson to move into closed session to discuss the possible acquisition of property at 205 S. Klein Drive. Roll Call Vote: Sam Kaufmann: yay, Nila Frye: yay, Robert McPherson: yay, Kristin Runge: yay, Joe Zitzelsberger: yay, Tricia Braun: yay, Erin Moran: yay. Entered closed session at 9:45 pm. ADJOURN Motion by Robert McPherson, second by Joe Zitzelsberger to adjourn at 11:10 p.m. Motion passed. For: 7, Against: 0. Respectfully Submitted, _____________________________________ Karla Endres, Village Clerk

Agenda

VILLAGE OF WAUNAKEE BOARD MEETING 500 West Main Street October 21, 2024 6:00 PM Hybrid Meeting – In-Person & Virtual Via Zoom Webinar Attendance/Participation Instructions are located at the end of the agenda. Agendas may change prior to the commencement of the meeting. For the current agenda, please check the Village website (www.waunakee.com) or one of the official posting locations at:  Waunakee Village Hall, 500 W. Main Street  Waunakee Village Center, 333 S. Madison Street  Waunakee Public Library, 201 N. Madison Street AGENDA CALL TO ORDER ROLL CALL CONFIRMATION OF OPEN MEETING COMPLIANCE (Public postings, official notices, and online availability) PUBLIC COMMENT* JOINT AGENDA ITEMS WITH FINANCE COMMITTEE 1 Call to Order - Finance Committee 2 Discuss and Take Action on Village of Waunakee Budget Policies 3 Discuss and Take Action to Place on File Proposed 2025 Operating and Capital Improvement Budget 4 Adjourn - Finance Committee CONSENT AGENDA Items under the consent agenda may be acted upon by one motion. If, in the judgment of any Board Member, a consent agenda item needs discussion, the item may be moved to later on the agenda for discussion and/or action. 1 Approve Schedule of Bills 2 Approval of Village Board Meeting Minutes from October 7, 2024 3 Approve the 2025 Fee Schedule 4 Approve MMSD Access Easement on Parts of Outlot 7 and Outlot 8 of the Eldorado Woods Addition to Savannah Village. 5 Approve Purchase of a Pick-Up Truck to be Used by the Buildings & Facilities Manager 6 Approve Temporary Class "B" / "Class B" Retailer's License Application for St. John Auction (114 E. Third Street) on November 16, 2024 7 Recognizing Native American Heritage Month and Flying of Ho-Chunk Nation Flag at Village Hall REPORTS & ANNOUNCEMENTS 1 Community Development Authority 2 Create Waunakee Committee 3 EMS Committee 4 Library Board 5 Plan Commission 6 Joint Plan Commission 7 Police Committee 8 Sustainable Waunakee Ad Hoc Committee 9 Other Committees/Boards/Commissions 10 Other Announcements BUSINESS ITEMS 1 Discuss and Take Action on Awarding the Bid for Police Department Addition Project 2 Discussion and Take Action Issuing an RFP for Comprehensive Planning Services 3 Discuss and Take Action on Potential Additional Funding for the Waunakee Child Care Provider Assistance Program (WCCPAP) 4 Discuss and Take Action on Town of Westport Notice of Intent to Incorporate Petition The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(g) for the purpose of conferring with legal counsel for the Village who is rendering oral or written advice concerning strategy to be adopted by the Village with respect to litigation in which it is or is likely to become involved. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. 5 Discuss and Take Action on possible acquisition of property at 205 S. Klein Drive (former Waun-a-Clean Property) The Village Board may convene in closed session as authorized by Wisconsin Statute 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Village Board may reconvene in open session and discuss and take action on the subject matter discussed in closed session. ADJOURN ATTENDANCE & PARTICIPATION INSTRUCTIONS This Village of Waunakee Board Meeting will be held as a hybrid meeting accommodating both in- person and live virtual attendance. Virtual participation occurs using Zoom webinar on a suitable device by using this link: https://us02web.zoom.us/j/85825369963 Or call (312) 626-6799 and enter Webinar ID: 858 2536 9963 Meetings may be viewed live and are archived on the Village’s YouTube channel: https://www.youtube.com/@waunakeevillage PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on date of meeting on any matter, either on or not on the agenda, by emailing kendres@waunakee.com or in writing to Village Board, 500 W Main St., Waunakee, WI, 53597. IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three-minutes per person and must be delivered at the gallery podium for recording purposes. Accommodations can be provided for those unable to access the podium. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remotely must have their full name displayed within the Zoom application and must state address of residence. Virtual comments are only allowed for those who reside, own or lease property in the Village of Waunakee. Anonymous comments will not be allowed. *As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussion or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited public comments. Land Acknowledgment: The Village of Waunakee acknowledges that the land we occupy is Teejop, ancestral territory of the Hoocąkra (Ho-Chunk Nation), People of the Sacred Voice. Hoocąkra are stewards of these lands and waters since time immemorial. Settlers attempted to forcibly remove them from their homelands by exploiting a series of land cessions and treaties, including the Treaty of 1832. However, the Hoocąkra resisted these conquests and asserted their sovereignty as a nation. We address this trend of dispossession by upholding Hoocąk woošgąra (way of life), sovereignty, culture, language, and environmental practices. Acknowledging these atrocities is only the first step towards reconciliation. Through relationship building, education, and action, the Village will advocate for a shared future with the Hoocąkra Nation. Any person who needs an interpreter or has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format should contact the Village Clerk at (608) 850-8500 or kendres@waunakee.com at least forty-eight (48) hours prior to the commencement of the meeting. Every reasonable effort will be made to accommodate requests. Next scheduled meeting is November 4, 2024 6:00 PM.

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