WAUNAKEE UTILITIES

Waunakee Utilities Commission Meeting October 26, 2020 Members Present: Paul Endres Chris Zellner Roxanne Johnson John Roessler Shirley Nelson Steve Kraus Gary Herzberg Others Present: Tim Herlitzka Randy Dorn Dave Dresen Tyler Endres John Roessler called the regular meeting of the Waunakee Utilities Commission to order. The meeting was held virtually due to COVID-19. All votes were taken via a roll-call. Minutes A motion was made by Chris Zellner and seconded by Steve Kraus to approve the minutes of the August 24, 2020 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Paul Endres to approve payment of the following bills: September Bills Presented in October Total Vendor Description $ 114.79 Ace Hardware Miscellaneous parts/supplies 150.00 Adams Publishing Group Horizons page 227.58 AFLAC Monthly premiums 165.00 Boardman & Clark Legal: Employee matter 14,001.38 Border States Inventory, transformer & UG maintenance 281.05 Brooks Tractor Mini backhoe maintenance 623.41 Cintas Corporation Uniforms 276.00 CJ's Lawn & Snow Services, Inc. Lawn maintenance 76.61 Clemens, Robert Refund 6,729.48 Core & Main Water meters & maintenance of mains 502.00 Coverall North American, Inc. Cleaning service 3,409.66 Crescent Electric Inventory, W.O. materials, UG & street light maint. 1,537.00 Dawes Rigging & Crane Rental Unload transformers 1,873.48 Delta Dental Monthly dental insurance premiums 112.42 Dish Network * Monthly service 41,505.92 EFTPS * 941 taxes 11,880.00 Empower Retirement * Deferred Compensation & Roth 1,715.65 Exxon Mobil * Gasoline for trucks 478.70 Feller, Robert Project closeout - refund of deposit 190.71 Frederick, Justin Project closeout - refund of deposit 58,365.68 Fresco, Inc. Poles and fixtures 9,501.00 GLS Utility, LLC Locating services 150.00 Hatch Building Supply Asphalt repairs 207.71 Hinz, Tina Refund 3,033.31 Infosend, Inc. Billing costs 1,673.00 Interstate Power Systems Lift station maintenance 10,194.00 J & R Underground Boring work done at Hillcrest & Uniek Drives 1  2,874.20 Martelle Water Treatment Chemicals for wells 1,928.00 McCanns Rooter Sewer & Drain, Inc. Repair infiltration in manhole 4,831.00 MEUW Workshop reg. and line worker training program fees 238.47 MG & E Boosters, wells, service building & lift stations 2,925.00 Midwest Testing Meter testing 2,290.95 Minuteman Press Bill stuffers 37.37 NAPA Auto Parts Truck parts/supplies 2,998.01 Nord Gear Corp. Refund on deposit 660.00 Northern Lake Service, Inc. Water testing 1,500.00 North Shore Bank * Deferred Compensation 104,288.70 Payroll* 8/28, 9/11 & 9/25 117.26 Pepsi Madison Soda for machine 32.68 Piggly Wiggly Office supplies 605.00 Pinnacle Landscaping, Inc. Street repairs 142.95 Pitney Bowes Equipment rental 251.18 Prime Mechanical of WI, LLC Building maintenance 18,453.59 Quartz Health Benefit Plans * Health insurance premiums 77.97 Rehbein, Michael & Michelle Refund 30,388.51 Resco Inventory & transformer 2,000.00 Reserve Account Postage for machine 617.99 Rhyme Business Products Monthly lease payment & usage charges 1,838.00 Ruekert & Mielke, Inc. I/I study 60.00 Schwab Stump Grinding, LLC Stump removal for water repair project 63.25 Schwenn, Tyler Mileage reimbursement 641.89 Securian Financial Group * Life insurance premiums 4,391.73 SEERA c/o Wipfli, LLP Focus program fee for August 84.00 Stafford Rosenbaum, LLP General corporate & water tower improvements 2,599.87 SBank of CP/Credit card payment * School expenses, office supplies, training registrations, Zoom for commission meetings, tools, building maint. 317.68 Steel Surgeon, LLC Truck maintenance 500.00 Steinle, William Refund 607.38 Strand Associates Booster station modifications & SCADA maintenance 4,773.00 Stuart C. Irby Inventory & street light maintenance 107.44 Styles by Dave Refund 27.48 Sweet, Laurie Refund 106.35 T A S Communications Answering service 969.06 TDS Telecom * Monthly phone & modem service 171.35 Trace, Sam Mileage reimbursement 491.04 USABlueBook Maintenance of chemical pumps 371.25 U.S. Cellular * Monthly cell phone service 141,851.90 Village of Waunakee Flexplan, refuse/Aug., electric & water taxes and re-bills for: mechanic, Ehlers, SSM and Alere 675.00 Waunakee Area Chamber of Commerce* Chamber event 199.23 Weaver Auto Parts UG, truck & well maintenance 295.00 Wil-Kil Pest Control Pest control 68,523.49 WI Dept. of Revenue * State & sales taxes paid 1,133,818.28 WPPI Energy August power bill 5,640.13 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, 2  cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, low-income administrative service fee & retail billing services 16,211.41 WI Retirement System * Retirement - August 585.00 WI Rural Water Association Membership renewal 26.00 WI State Lab of Hygiene Water samples 495.56 Yahara Materials, Inc. OH & UG maintenance 2,000.00 Zoe's Pizzeria EV charger reimbursement Bills Received Subsequent to Packet Delivery 1,111.86 Border States UG maintenance 60.12 Capital City Cleaning & Supply Office/shop supplies 112.42 Dish Network * Monthly service 3,093.71 Infosend, Inc. Billing costs 33,532.00 J & R Underground Boring work at Uniek Dr., Hogan Rd. & Kay & Holiday 60.00 Register of Deeds * Record documents for Hellenbrand Road 4,080.00 Ruekert & Mielke, Inc. Sewer main replacement analysis 39,536.38 Stuart C Irby Co. Inventory and UG & street light maintenance 12,220.26 Village of Waunakee Rebills for: Dean, flexplan, mechanic, human resource services and Payne & Dolan $ 1,828,482.89 October Bills Total Vendor Description $ 221.04 Ace Hardware Miscellaneous parts/supplies 429.00 Adams Publishing Group Thermostat ad 52,049.50 Allen, L.W. Chopper pumps for lift stations 27,954.50 Bergstrom * New water vehicle 9,574.56 Border States Inventory & PPE 1,712.69 CCP Industries PPE 359.01 Cintas Corporation Uniforms 22,080.00 Core & Main AMI water meters 502.00 Coverall North American, Inc. Cleaning service 310.90 Crescent Electric UG maintenance & AMI costs 1,873.48 Delta Dental Monthly dental insurance premiums 26,586.73 EFTPS * 941 taxes 7,920.00 Empower Retirement * Deferred Compensation & Roth 1,524.64 Exxon Mobil * Gasoline for trucks 250.00 Gardner, Brian Electric vehicle charger initiative 8,459.50 GLS Utility, LLC Locating services 191.25 Hinton, Robert & Danielle Refund 2,954.04 Infosend, Inc. Billing costs 957.27 Itron, Inc. Meter reading equipment maintenance 3,250.00 MacQueen Equipment Vac truck maintenance 4,137.53 Madison Investments Quarterly management fee 650.00 Medivan, Inc. Hearing tests 6,487.50 MEUW Regional safety program & class registration 276.77 MG & E Boosters, wells, service building & lift stations 150.00 Monona Plumbing & Fire Protection Quarterly fire sprinkler inspection 27.18 NAPA Auto Parts Truck parts/supplies 1,000.00 North Shore Bank * Deferred Compensation 459.23 Olds, Benjamin Refund 3  1,211.63 Payne & Dolan, Inc. Water main & valve box patching 87,391.35 Payroll* 10/9 & 10/23 31.65 Pepsi Madison Equipment rental 310.00 Pomp's Tire Service, Inc. Mini backhoe trailer tires 441.00 Power System Engineering Electric mapping expense 15,201.99 Public Service Commission * Gross intrastate operating revenues assessment 18,453.59 Quartz Health Benefit Plans Corp. Monthly health insurance premiums 723.86 Securian Financial Group * Life insurance premiums 4,338.12 SEERA c/o Wipfli, LLP Focus program fee for September 732.65 Stafford Rosenbaum Legal: Verizon lease & general corporate 1,864.46 SBank of CP/Credit card payment * Forklift and shop maintenance, employee training, registration fees, UG maint., seminar registration, well maint., Zoom meeting expense, water meter maintenance, schooling 4,803.14 Strand Associates, Inc. Lex. booster project, assistance with large customer 470.00 Suttle Straus Envelopes 178.71 Swanson, Michelle Refund 157.14 T A S Communications * Answering service 969.83 TDS Telecom * Monthly phone & modem service 177.68 Trace, Sam Mileage reimbursement 41.00 Tri-County Paving W.O. materials 149.82 The UPS Store Shipping charges for bill stuffers and office supplies 29.98 USABlueBook Water samples 371.25 U.S. Cellular * Monthly cell phone service 234.00 U.S. Postal Service * Box fee 138,306.23 Village of Waunakee Flexplan, refuse/Sept. & electric and water taxes 46.95 Waunakee Tribune Subscription renewal 104.82 Weaver Auto Parts Truck & well maintenance 135.65 Westphal, Corey Refund 45.00 Wil-Kil Pest Control Pest control 49,581.32 WI Dept. of Revenue * State & sales taxes paid 12,283.59 WI Dept. of Revenue Gross revenue license fee 853,053.64 WPPI Energy September power bill 5,717.19 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, low-income administrative service fee & retail billing services 15,258.82 WI Retirement System * Retirement - September 26.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packet Delivery $ 254.70 AFLAC Monthly premiums 64.20 Arlington Hardware Co., Inc. Maintenance of water services 6,351.23 Border States Inventory and UG maintenance 119.67 Cintas Corporation Uniforms 1,866.56 Crescent Electric UG & sewer maintenance 112.42 Dish Network * Monthly service 519.00 EFTPS * 941 taxes for commission payroll 24,217.00 Energis Holdings, LLC Substation maintenance 4  4,468.00 J & R Underground Boring work at Schumacher Road 475,853.61 Madison Metro Sewerage Dist. 3rd Qtr. Serv. - Village $379,315.11, SPL $96,538.50 902.91 Resco UG maintenance 526.76 Rhyme Business Products Monthly lease payment & usage charges 2,134.31 Utility Sales and Service Annual truck inspections 500.00 Waunakee Rotary Club Holiday lights display ad 20.20 Weaver Auto Parts Truck maintenance 5,688.59 WINCH, LLC New winch for pulling wire 617.56 Yahara Materials, Inc. W.O. materials $ 1,919,407.10 Motion carried. Public Comment There was no public comment. Sale of Electric Facilities and Transfer of Customers to Wisconsin Power and Light The commission discussed a recommendation to sell certain electric facilities and transfer five customers to Wisconsin Power & Light (WP&L) due to the cost involved in extending a requested three-phase line to the area and considering these customers are outside the perimeter of the territory boundary. These customers are on Schumacher Road north of Cuba Valley Road. The facilities are proposed to be sold at reproduction costs less depreciation. Approval of the sale and transfer of customers will be needed from the Public Service Commission. A motion was made by Chris Zellner and seconded by Steve Kraus to move forward with the sale of the electric facilities and customer transfers provided the final terms of the sale are brought back to the commission at a later meeting and that all customers involved be notified of the potential transfer as the rates charged by WP&L will likely be higher than the rates they are currently being charged. Motion carried. Martin Luther King Jr. Day The commission discussed a staff recommendation to add Martin Luther King Jr. Day as an official holiday recognized by the utility. A motion was made by Paul Endres and seconded by Shirley Nelson to approve making Martin Luther King Jr. Day an official holiday and to update the employee handbook to reflect this change. Motion carried. 2021 Capital Budget and Proposal for Engineering Services Related to the Repairs and Repainting of the Frank H Water Tower The 2021-2025 capital budget was presented and discussed. The main focus of the budget is to continue to maintain system reliability and provide adequate capacity for growth. A proposal from Strand was also presented for engineering services related to repainting the Frank H Water Tower for an amount not to exceed $37,500. After a discussion, a motion was made by John Roessler and seconded by Shirley Nelson to approve the 2021- 2025 capital budget and the proposal for engineering services related to the Frank H Water Tower project. Motion carried. Advanced Metering Infrastructure Project 5 The commission was provided a project update. 6,486 electric meters have been installed and 3,368 water units are now in service. Village-Wide Construction Projects A brief update was provided on various projects in the service territory. Operations Report The commission was provided an update on various operational matters. General Manager’s Report The general manager discussed the efforts to collect past-due miscellaneous accounts receivables, the 105th anniversary of the utility, and the 35th anniversary for Dave Dresen at the utility. Financial Statements The September financial statements were presented. A motion was made by Chris Zellner and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 6