WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting October 22, 2012 Members Present: Henry Kruschek, Jr. Steve Kraus Marvin Hellenbrand John Laubmeier Shirley Nelson John Roessler Roger Lee Others Present: Tim Herlitzka Dave Dresen Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Steve Kraus to approve the minutes of the September 24, 2012 Utility Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous parts/supplies $ 191.53 $ 18.15 $ 4.92 $ 214.60 Ast, Bill Mileage reimbursement 83.25 83.25 Badger Truck Center Vac truck repairs 56.51 37.68 94.19 188.38 Legal: Territory issues & water Boardman & Clark tower lease 2,055.00 102.00 2,157.00 Border States Inventory & W.O. materials 28,468.71 28,468.71 BP * Gasoline for trucks 1,269.49 1,435.00 341.96 3,046.45 Bruce Municipal Equipment Vac truck parts 174.19 174.19 Cintas Corporation Uniforms 72.72 53.24 51.44 177.40 CJ's Lawn & Snow Services Weed control at office/shop 106.60 78.00 75.40 260.00 Cooper Power Systems Substation materials 106,965.00 106,965.00 Crescent Electric Tools & W.O. materials 1,453.06 1,453.06 EFTPS * 941 taxes 21,146.55 21,146.55 Employee Trust Funds * Health insurance premiums 14,936.50 14,936.50 Christmas lights for holiday Energy Federation, Inc. program 1,198.02 1,198.02 Ferguson Waterworks Water locating equipment maintenance 212.75 212.75 J.H. Findorff & Son, Inc. Refund on deposit 50.31 50.31 First Supply Maintenance of water mains 62.59 62.59 General Communications Portable radio program 17.50 17.50 35.00 Gordon Flesch Co., Inc. Monthly service 42.99 31.46 30.40 104.85 Great West Retirement * Deferred Comp. 3,782.00 3,782.00 HD Supply Waterworks Inventory, mains & hydrant maintenance 9,423.96 9,423.96 Herlitzka, Tim Mileage reimbursement 103.73 75.90 73.37 253.00 HG Signs Lettering on sewer televising trailer 390.00 390.00 Public Benefits/Energy Conserv. Hometown News Group Ads 1,152.12 1,152.12 Ads for bidding on Well #1 & Hometown News Group substation 89.23 53.13 142.36 ICS/Med. Telephone Answ. Answering service 77.19 56.48 54.61 188.28 Handheld/mobile lite maintenance Itron, Inc. contract 287.79 210.58 203.55 701.92 Larson, Timothy Refund on deposit 403.11 403.11 Madison Metro Sewerage Dist. 3rd Qtr. Serv.-Village $181,187.28, SPL 250,007.23 250,007.23 $66,875.71 & misc. lab samples Meffert Oil Co., Inc. Gasoline for trucks 343.20 343.20 Minnesota Life Insurance * Life Insurance 255.46 255.46 New Era Graphics A/P vouchers 74.99 54.87 53.04 182.90 Office Depot Office supplies 99.28 72.65 70.22 242.15 Payne & Dolan, Inc. Maint. of hydrants 154.26 154.26 Payroll * 10/5, 10/19 & commission payroll 57,832.05 57,832.05 Pepsi Cola Company Soda machine quarterly rental 12.30 9.00 8.70 30.00 1  Soda for machine & cookies for Piggly Wiggly Tamara 24.97 12.29 11.87 49.13 Landscaping done in Pinnacle Landscaping, Inc. Meadowbrook/W.O. 625.00 625.00 Postmaster * Postage for bills 607.12 444.23 429.42 1,480.77 PSC * Taxes - annual funding of PSC 9,949.90 1,331.17 11,281.07 R.B.'s Printing, Inc. Billl stuffers 489.60 489.60 Resco Substation materials 14,932.57 14,932.57 RFD Corporation Refund on deposit 773.21 773.21 SEERA c/o Wipfli, LLP September Focus program fee 3,309.59 3,309.59 Servicemaster Office cleaning 177.12 129.60 125.28 432.00 Spahn, Inc. Division St. sub work 2,250.00 2,250.00 Legal: bank agreement, Div. St. Stafford Rosenbaum sub & 303.54 180.20 9.86 493.60 water emergencies ordinance State Treasurer Gross revenue license fee 4,743.06 4,743.06 Statz, Carl F. Well maintenance 135.95 135.95 Strand Associates, Inc. Eng.: Well# 1, Main St. utility replacement, 4,148.35 2,426.31 6,574.66 water system evaluation & tower maint. StressCrete, Inc. Poles & fixtures 1,297.50 1,297.50 Stuart C. Irby Co. Inventory & minor materials 18,195.78 18,195.78 TDS* Monthly service 311.75 228.11 220.50 760.36 The Bugman Sewer maintenance 115.00 115.00 US Cellular * Monthly cell phone service 101.17 30.12 29.12 160.41 USIC Locating Services Locating services 954.39 573.52 411.41 1,939.32 U.S. Postal Service P.O. box service fee 72.16 52.80 51.04 176.00 Flex plan, electric/water taxes & Village of Waunakee rebills for: 30,269.79 30,592.96 92.20 60,954.95 Mary Jean Kennedy, Dean Clinic & Payne & Dolan Truck maint., safety school costs, VISA * meeting 634.22 (47.38) (45.79) 541.05 expenses, training expenses, pizza for Tamara Waunakee Rotary Club Sponsor holiday lights display 250.00 250.00 Wesco Inventory 1,890.14 1,890.14 Westbridge, LLC * Water loop costs 80,500.00 80,500.00 Wil-Kil Pest Control Pest control 13.12 9.60 9.28 32.00 WI Dept of Revenue * State & sales tax paid 44,577.79 44,577.79 September power bill, new WPPI Energy computer & 877,729.54 852.61 824.19 879,406.34 backup program for billing system WI Retirement System * Retirement - September 9,607.90 9,607.90 WI State Lab of Hygiene Water samples 40.00 40.00 Yeske Construction Co., Inc. Concrete replacement for lateral breaks 951.00 951.00 Bills Received Subsequent to Packet Delivery Boardman & Clark Legal: Labor matters 56.58 41.40 40.02 138.00 Border States W.O. materials (Div. St. substation) 4,139.10 4,139.10 Brooks Tractor Parts for tractors 17.94 17.94 17.93 53.81 Crescent Electric Supply Co. Inventory, minor mtls., & W.O mtls. 12,602.35 12,602.35 Delta Dental Insurance premiums 1,157.89 1,157.89 Dish Network Monthly service 39.60 28.98 28.01 96.59 Frontier FS LP gas for forklift 39.34 39.34 HD Supply Waterworks Maintenance of water mains 25.32 25.32 Krause Power Engineering Substation projects 7,704.12 7,704.12 Booster, well, svc. bldg. & lift MG & E stations 46.94 136.48 71.20 254.62 Resco W.O. materials (substations) 7,427.38 7,427.38 U.S. Cellular Monthly modem service 16.96 12.41 11.99 41.36 Re-bills for: 7th St. & Klein Dr., Village of Waunakee ins., 57,935.84 48,025.24 37,212.90 143,173.98 Mary Jean Kennedy & flexplan and refuse - Sept. Yahara Materials, Inc. Stone for maintenance projects 91.24 91.24 91.24 273.72 Zep Sales & Service Truck & hand wash 109.38 109.38 109.41 328.17 Total Amount of Invoices Approved $ 1,358,101.78 $ 180,812.72 $ 293,925.61 $ 1,832,840.11 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) 2 Motion carried. Public Comment There was no public comment. Main Street Water/Sewer Project Kent Straus presented the detailed project plans and timing. The 2012 sewer repairs were also discussed. Additional engineering will now be required for moving water main near the roundabout area. After discussion, a motion was made by Steve Kraus and seconded by John Roessler to approve the submittal of the final plans to the DOT, approve a Strand task order for an amount not to exceed $15,000 for additional engineering services, approve allowing staff to solicit three quotes for the 2012 sewer repairs and select the proposal of the excavator deemed in the best interest of the utility considering qualifications and price, and approve allowing staff to select the lowest priced traffic control quote. Motion carried. Proposed Electric Territory Agreement with Wisconsin Power and Light The Master Territorial, First Transfer, and Service Consent Agreements were presented. A memorandum from Attorney Gallucci summarizing the agreements was also presented. After discussion, a motion was made by John Roessler and seconded by Henry Kruschek, Jr. to approve all three agreements and authorize the General Manager to sign the agreements provided any small changes are reviewed by the Commission President and any significant changes are brought back to the Commission for consideration at a future meeting. Motion carried. Water Emergencies Ordinance The Commission reviewed the changes made to the proposed ordinance. A motion was made by John Roessler and seconded by Marvin Hellenbrand to recommend approval of the ordinance to the Village Board. Motion carried. Concrete Pad and Stoop at Centennial Substation The Commission discussed the change order received by Joe Daniels for constructing a pad and stoop similar to the one recently constructed at the Division Street Substation. After discussion, a motion was made by Henry Kruschek, Jr. and seconded by Marvin Hellenbrand to approve the quote for an amount not to exceed $8,569. Review Status of Division Street Substation Project An overview of the project was discussed. Village-Wide Construction Projects No projects were discussed this month. Vacation Leave Sharing Policy The Commission discussed a proposed policy that would allow an employee to contribute up to thirty two hours of vacation time annually to another employee from their individual vacation leave accumulation with approval by the General Manager. After discussion, a motion was made by John Roessler and seconded by Roger Lee to approve the policy. Motion carried. Electric Superintendent’s Report The Electric Superintendent discussed a variety of projects currently underway. 3 General Manager’s Report The General Manager discussed a failure of the pump at Well 1, an upcoming visit by PSC water staff, the status of the review of PILOT payments in the state by PSC staff, the upcoming moratorium on disconnection of electric service, the 2013 meeting schedule, the 2013 budget process, and the status of completing the emergency plan. Financial Statements The September financial statements were presented. Operating income of $198,000 for the month is $92,000 over budget. Operating income for the year-to-date is $760,000 over budget. A motion was made by Marvin Hellenbrand and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4