WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting June 22, 2015 Members Present: Marvin Hellenbrand Steve Kraus John Laubmeier Shirley Nelson John Roessler Excused: Paul Endres Absent: Roxanne Johnson Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Marvin Hellenbrand, to approve the minutes of the May 26, 2015 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous supplies $ 221.90 $ 121.87 $ 68.05 $ 411.82 Alliant Energy Phase two Alliant asset purchase 81,634.31 81,634.31 Anderson, Scott & June Refund 347.55 347.55 Inventory, tools, metering, minor mtls., UG, street Border States light and meter maintenance 5,252.68 5,252.68 BP * Gasoline for trucks 121.65 5.58 127.23 CCP Industries Shop towels 160.32 117.31 113.39 391.02 Cintas Corporation Uniforms 81.18 59.40 57.41 197.99 Conney Safety PPE, URD maintenance & shop supplies 374.34 75.43 72.91 522.68 Crescent Electric Supply Co. Minor materials, inventory, URD & street light maint., 7,406.43 756.00 8,162.43 Ashlawn lift station maint. & repair for village Dane Lumber & Home Center Sewer trailer & well maintenance 255.46 42.74 298.20 Diversified Inspections Annual truck inspections 1,050.00 1,050.00 EFTPS * 941 taxes 26,624.52 26,624.52 Empower Retirement * Deferred Compensation & Roth 5,254.00 5,254.00 Exxon Mobil * Gasoline for trucks 1,139.41 806.24 70.91 2,016.56 FABCO Equipment, Inc. Lift station maintenance 343.26 343.26 Fastenal Company Shop supplies 11.25 11.25 Frontier-Servco FS Gas for forklift 28.78 28.78 Heartland Properties Refund 33.00 33.00 Hellenbrand, Jerome Refund 58.96 58.96 Infosend Billing costs 1,062.36 777.34 751.43 2,591.13 Integrated Communications * Answering service 52.59 38.48 37.21 128.28 Intercon Construction, Inc. Joint directional drill at 7th & West St. area 5,375.00 5,375.00 Ivaska, Brittany Refund 30.58 30.58 Jerry's Electric, Inc. Transformer maintenance 4,935.00 4,935.00 J & R Underground URD maint., Dormal Heights upgrade & road bore 24,623.87 24,623.87 Kinahan, Eoin & Cortney Refund 140.65 140.65 Meffert Oil Co. Gasoline for trucks 4.04 4.04 MEUW Water/sewer training & conference registration 100.00 150.00 150.00 400.00 Michels Corp. Directional bore on Marshall Drive 11,328.00 11,328.00 Miller, Jessica Refund 257.83 257.83 Minnesota Life Ins. Co. * Life Insurance premiums 492.28 492.28 Northern Lake Service, Inc. Water samples 3,808.00 3,808.00 Office Depot Office supplies 117.80 86.19 83.32 287.31 Payroll * 5/29 & 6/12 60,850.94 60,850.94 Pellitteri Data shred 11.88 8.69 8.41 28.98 Piggly Wiggly Ice for water samples 6.78 6.78 Power System Engineering, Inc. Electric mapping system 5,290.00 5,290.00 Premier Builders Refund 37.47 37.47 Resco Inventory, PPE & OH & URD maintenance 6,309.72 6,309.72 RG Heating & A/C, Inc. Spring maintenance on air conditioner 143.50 105.00 101.50 350.00 SEERA, c/o Wipfli Focus program fee for May 3,570.19 3,570.19 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 1  Spears, James & Emily Refund 108.63 108.63 Statz, Carl F. Miscellaneous supplies 1,045.42 16.15 1,061.57 Storage Battery Systems, LLC Substation maintenance 1,384.05 1,384.05 Summit Credit Union Refund 92.05 92.05 Supreme Structures Refund 87.45 87.45 TDS Telecom * Monthly phone & modem service 404.16 295.72 285.86 985.74 Tomter, Erik & Tara Refund 98.08 98.08 Tyndale Company, Inc. PPE 479.00 479.00 UPS Store Shipping charges for bill stuffers sent to Infosend 16.85 12.33 11.92 41.10 U.S. Cellular * Monthly cell phone service 77.93 57.02 55.12 190.07 USIC Locating Services, LLC Locating services 4,056.20 1,967.93 1,098.69 7,122.82 Village of Waunakee Refuse/May, flexplan, electric & water taxes & re- 99,084.69 36,836.23 135,920.92 bills for: Dean Clinic & mechanic VISA * Shop maintenance, MEUW roundtable expenses, 1,192.04 306.87 298.75 1,797.66 clothing & URD maintenance E. H. Wachs Maintenance of mains 627.57 627.57 Waunakee Alloy Casting Refund 38.16 38.16 Waunakee Chamber * Gift Certificate for golf outing 50.00 50.00 100.00 WI Dept. of Natural Resources 2015 water use fees & operator certification 170.00 170.00 WI Dept. of Revenue * State & sales taxes paid 46,748.15 46,748.15 Wisconsin Lift Truck Corp. Forklift repairs 182.75 182.75 WPPI Energy May power bill 839,770.31 839,770.31 WPPI Energy Member network assessment & monitoring service, 510.28 146.59 141.71 798.58 Dynamics financial & accounting software service, low-income administrative service WI Retirement System * Retirement - May 19,797.12 19,797.12 WI State Lab of Hygiene Water samples 40.00 40.00 Yeske Construction Co., Inc. URD maint. & maintenance of laterals 460.00 6,752.25 7,212.25 Bills Received Subsequent to Packet Delivery American Water Works Assoc. Membership renewal 325.00 325.00 Border States Tools 1,470.18 1,470.18 Crescent Electric Inventory 1,240.82 1,240.82 Delta Dental Dental insurance premiums 1,451.11 1,451.11 Diggers Hotline, Inc. 2nd prepayment for 2015 857.39 627.36 606.45 2,091.20 Employee Trust Funds Health insurance premiums 22,603.30 22,603.30 HD Supply Waterworks Water meter 2,940.00 2,940.00 Hellenbrand Glass, LLC Trailer maintenance for mini backhoe 165.36 165.36 Herlitzka, Tim Mileage reimbursement 56.99 41.70 40.31 139.00 Krause Power Engineering Industrial sub upgrades 2,243.75 2,243.75 MG & E Boosters, wells, svc. bldg. & lift stations 40.59 134.90 105.82 281.31 Niesen & Son Landscaping, Inc. URD & well maintenance 175.00 65.00 240.00 Pitney Bowes Equipment rental charges 41.82 30.60 29.58 102.00 Resco PPE & minor materials 1,073.89 1,073.89 Ruekert & Mielke, Inc. GIS conversion 3,398.09 884.86 4,282.95 Sweet Pea Floral Energy efficiency project incentive 105.00 105.00 USA BlueBook Shop supplies 58.49 129.55 41.37 229.41 Village of Waunakee Re-bill for: Flexplan 22.99 16.82 16.26 56.07 Wieczorek, Tony Expense reimbursement 26.98 26.98 Total Amount of Invoices Approved $ 1,302,029.37 $ 61,546.99 $ 6,402.29 $ 1,369,978.65 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Water Rate Adjustment A review of water rates indicates a 7% revenue increase is needed. The increase is a result of general inflationary cost escalations, a significant decrease in consumption by the largest customer, lower revenue from leasing space on water towers to cellular companies, the cost of the new water operator, and overall decreases in average water consumption by customers. After a discussion, a motion was made by Shirley Nelson and seconded by John Roessler to submit the rate increase request to the Public Service Commission of Wisconsin. Motion carried. 2 Electric Utility Disconnection Policy A proposed electric disconnection policy was presented which has been created to match current disconnection practices. After a discussion, a motion was made by John Laubmeier and seconded by Marvin Hellenbrand to approve the proposed policy. Motion carried. Commissioner Kraus joined the meeting. Performance Review System A formal performance review new system was presented. The system is designed to encourage communication, identify training opportunities, and assist in making performance evaluations. After a discussion, a motion was made by Marvin Hellenbrand and seconded by Steve Kraus to approve the new Performance Review System. Motion carried. Cost Summary from Prior Year Water/Sewer Projects No discussion. This will be discussed at a future meeting. Long Term Power Supply Contract Extension with WPPI Energy The Commission reviewed a timeline for making a recommendation to the Village Board about the contract extension. Village-Wide Construction Projects An update was given on the Octopi and Hovde projects. Electric Superintendent’s Report The Electric Superintendent reported on the Dormal Heights underground wire replacement project. General Manager’s Report The General Manager discussed the status of the emergency plan, the start of a process to review the adequacy of electric rates, the status of the review of the debt refinancing options, and the plans for the 100 Year Anniversary Celebration event on August 12th. Financial Statements The May financial statements were presented. Operating income for the month is $52,000 under budget. A motion was made by Marvin Hellenbrand and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3