WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting July 27, 2015 Members Present: Paul Endres Marvin Hellenbrand Roxanne Johnson Steve Kraus John Laubmeier Shirley Nelson John Roessler Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Marvin Hellenbrand, to approve the minutes of the June 22, 2015 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Shirley Nelson, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous supplies $ 317.00 $ 131.43 $ 66.96 $ 515.39 Aeschbach, Tom Refund on deposit 269.76 269.76 American Leak Detection Water lateral maintenance 555.00 555.00 Blossom, Kevin & Susan Refund 183.38 183.38 Border States Metering & substation maintenance 4,192.64 4,192.64 BP * Gasoline for trucks 39.91 67.50 107.41 Cintas Corporation Uniforms 104.68 76.60 74.04 255.32 Civic Systems Registration fees for symposium 159.90 117.00 113.10 390.00 CJ's Lawn & Snow Services Weed control - office area 108.65 79.50 76.85 265.00 Crescent Electric Supply Co. Inventory 169.50 169.50 Dish Network * Monthly service 35.36 25.88 25.01 86.25 Duren Law Offices Refund 78.09 78.09 Edwards, David & Laura Refund 21.96 21.96 EFTPS * 941 taxes 26,046.96 26,046.96 Electrical Testing Lab, LLC PPE 405.71 405.71 Empower Retirement * Deferred Compensation & Roth 5,354.00 5,354.00 Encore Construction Refund 135.38 135.38 Exxon Mobil * Gasoline for trucks 947.79 836.36 142.50 1,926.65 4 Control, Inc. Substation maintenance 191.31 191.31 Fastenal Company Shop supplies 19.64 19.64 Ferguson Waterworks Well maintenance 588.40 588.40 Freed, William Refund 762.00 762.00 Hach Companny Water testing 61.29 61.29 HD Supply Waterworks Inventory 706.98 706.98 Hellenbrand, Dorothy * Refund 58.96 58.96 Hellenbrand Glass, LLC Truck maintenance 536.00 536.00 Herlitzka, Tim Mileage reimbursement 12.30 9.00 8.70 30.00 Infosend Billing costs 1,066.59 780.44 754.42 2,601.45 Integrated Communications * Answering service 55.55 40.64 39.29 135.48 Itron, Inc. Handheld maintenance contract 285.37 208.81 201.84 696.02 Kinahan, Eoin & Cortney Refund 212.23 212.23 LMS Construction, Inc. Maintenance of water laterals 390.00 390.00 Martelle Water Treatment Chemicals for wells 2,854.20 2,854.20 Minnesota Life Ins. Co. * Life Insurance premiums 479.80 479.80 Nakoma Towers Refund 123.43 123.43 Office Depot Office supplies 72.09 52.75 50.97 175.81 Payroll * 6/26 & 7/10 59,827.76 59,827.76 Pepsi Madison Machine rental & soda 53.30 39.00 37.70 130.00 Phoenix, LLC Refund 58.34 58.34 Piggly Wiggly Shop supplies 6.31 4.62 4.47 15.40 Power System Engineering, Inc. Electric mapping system 4,370.00 4,370.00 1 PSC Application to increase water rates 120.19 120.19 Repair customer fence damaged by Qual Line Fence employee 8.50 8.50 Inventory, URD maintenance, Resco transformers & 33,550.32 33,550.32 minor materials Reserve Account Postage for machine 820.00 600.00 580.00 2,000.00 Air conditioner repairs & install RG Heating & A/C, Inc. testing fuses 129.13 94.49 91.33 314.95 Rhyme Business Products * Monthly lease payment 187.28 137.03 132.47 456.78 Rudsinski, Gary & Judy Refund 95.17 95.17 SEERA, c/o Wipfli Focus program fee for June 3,607.42 3,607.42 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Stuart C Irby Co. Inventory 31,359.20 31,359.20 TDS Telecom * Monthly phone & modem service 403.96 295.58 285.74 985.28 Tyndale Company, Inc. PPE 1,616.95 1,616.95 United Labs Weed control for wells 289.90 289.90 UPS Store Shipping charge to return truck part 9.17 9.17 U.S. Cellular * Monthly cell phone service 80.18 58.67 56.72 195.57 Viking Electric Supply Tools 159.73 159.73 Refuse/June, flexplan, re-bill for: Village of Waunakee Krause 98,626.41 36,400.00 135,026.41 Excavating & electric/water taxes Shop supplies, URD tools, AICPA VISA * membership dues & 926.35 77.68 75.08 1,079.11 safety equipment Walker, James & Holly Refund 271.00 271.00 Shop & truck supplies, hydrant & Weaver Auto Parts tower maintenance 24.22 91.23 17.14 132.59 Widmer, Darcy Refund 110.92 110.92 WI Dept. of Revenue * State & sales taxes paid 50,828.33 50,828.33 WPPI Energy June power bill 883,308.81 883,308.81 Member network assessment & WPPI Energy monitoring service, 2,735.96 1,359.79 1,314.47 5,410.22 Dynamics financial & accounting software service, hosted e-mail service, shared meter technician service, low income audit & computer expenses WI Retirement System * Retirement - June 13,166.02 13,166.02 WI Rural Water Association * Training fee 41.00 30.00 29.00 100.00 Ace Hardware Miscellaneous supplies 85.15 62.30 60.23 207.68 Cintas Corporation Uniforms 26.17 19.15 18.51 63.83 Civic Systems, LLC Semi-annual software support fees 1,464.52 1,071.60 1,035.88 3,572.00 C & M Hydraulic Tool Supply URD puller 121.92 121.92 Crescent Electric Inventory and paint for electric/water 13,962.62 87.62 14,050.24 Delta Dental Dental insurance premiums 1,379.96 1,379.96 Dish Network Monthly service 35.33 25.85 24.99 86.17 EFTPS * 941 taxes 13,691.27 13,691.27 Employee Trust Funds * Health insurance premiums 22,603.30 22,603.30 Empower Retirement * Deferred Compensation & Roth 2,677.00 2,677.00 Envirotech Equipment Sewer camera maintenance 392.00 392.00 Integrated Communications Answering service 141.52 103.55 100.11 345.18 InterCon Construction Install 2" duct with TDS fiber project 27,150.00 27,150.00 2nd Qtr. Serv. - Village $223,628.15, Madison Metro Sewerage SPL 280,766.08 280,766.08 $55,223.75 & misc. lab samples MEUW Safety management program fees 2,255.00 1,650.00 1,595.00 5,500.00 Boosters, wells, svc. bldg. & lift MG & E stations 40.12 146.58 114.45 301.15 Banners/yard signs for 100 yr. Minuteman Press celebration 162.59 118.97 115.00 396.56 Office Depot Office supplies 36.41 26.64 25.75 88.80 Payroll * 7/24 31,187.59 31,187.59 Resco Inventory & tools 1,209.22 1,209.22 Monthly lease payment & monthly Rhyme Business Products service 198.09 144.94 140.11 483.14 Ruekert & Mielke, Inc. GIS conversion 3,541.02 922.08 4,463.10 Sixmile Creek streambank Strand Associates restoration 303.55 303.55 USIC Locating Services Locating services 2,341.95 1,173.99 774.00 4,289.94 2  Viking Electric Supply Tools 538.92 538.92 Flexplan & re-bills for: Dane County Village of Waunakee Reg. 5,839.96 125,269.36 129,580.72 260,690.04 of Deeds, Burke Truck, Helt Diversified, Ins., Human Resource Services, Payne & Dolan and Holiday Dr., Fairview Ct. & Centennial Pkwy. construction Weaver Auto Parts Truck parts/supplies 68.60 89.58 5.32 163.50 Wipperfurth Excavating, Inc. Stream bank restoration work order 9,490.00 9,490.00 WI Dept. of Revenue * State taxes paid 2,551.21 2,551.21 Yahara Materials, Inc. Water main maintenance 209.81 209.81 Total Amount of Invoices Approved $ 1,368,572.10 $ 181,054.42 $ 419,977.08 $ 1,969,603.60 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. New Vehicle The 2015 water department budget includes $50,000 for the purchase of a new pickup truck. The following quotes were received: Ballweg $27,659 Bergstrom $27,963 Zimbrick $29,446 A motion was made by Steve Kraus and seconded by Marvin Hellenbrand to approve the Ballweg quote of $27,659, purchase a box and lift for $12,024, and include costs for installation of safety lighting, a radio, and lettering estimated to be $1,500, for a combined total of $41,183. Motion carried. Wood Pole Inspection Services A quote has been received from Karcz Utility Services for wood pole testing for an estimated amount of $9,513. After a discussion, a motion was made by John Laubmeier and seconded by John Roessler to approve the quote. Motion carried. Long Term Power Supply Contract Extension with WPPI Energy The Commission continued the discussion from previous months about the WPPI contract extension. Emergency Plan The Commission was provided a copy of the emergency plan prepared by staff. After a discussion, a motion was made by John Roessler and seconded by Paul Endres to accept the plan. Motion carried. Cost Summary from Prior Year Water/Sewer Projects A summary of water and sewer project costs and related engineering and other overheads from the past several years was presented and discussed. 3 Village-Wide Construction Projects An update was provided on the Carriage Ridge and Kilkenny Phase 3 projects. Electric Superintendent’s Report The Electric Superintendent reported on the TDS project, a recent outage at a substation, disconnects for nonpayment of electric service, and the work being done at the Kilkenny Phase 3 project. General Manager’s Report The General Manager discussed the bill stuffer schedule for the year, two solar projects considered in the village, and the mutual aid provided to Columbus as a result of a recent storm. Financial Statements The June financial statements were presented. Operating income for the month is $1,000 under budget. A motion was made by John Laubmeier and seconded by Marvin Hellenbrand to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4