WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting October 26, 2015 Members Present: Paul Endres Marvin Hellenbrand Roxanne Johnson Steve Kraus John Laubmeier John Roessler Excused: Shirley Nelson Others Present: Tim Herlitzka John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Marvin Hellenbrand, seconded by Steve Kraus, to approve the minutes of the September 28, 2015 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous supplies $ 77.58 $ 98.12 $ 38.64 $ 214.34 L.W. Allen, Inc. Water tower & well maintenance 813.50 813.50 Boardman & Clark Legal: Personnel matter 1,235.00 1,235.00 2,470.00 Border States Metering, substation maint., & W.O. mtls. 6,372.32 6,372.32 BP * Gasoline for trucks 111.74 73.34 185.08 Brooks Tractor Tractor maintenance 50.50 50.50 Bruce Municipal Equipment Vac truck maintenance 12.51 12.51 Cintas Corporation Uniforms 106.36 77.84 75.24 259.44 C & M Hydraulic Tool Supply Tool repair 535.34 535.34 Conney Safety Safety clothing 98.76 98.76 197.52 Crescent Electric Supply Co. Underground & street light maintenance 2,967.99 2,967.99 Dean Clinic DOT testing 20.50 20.50 41.00 EFTPS * 941 taxes 27,290.56 27,290.56 Employee Trust Funds * Health insurance premiums 21,193.30 21,193.30 Empower Retirement * Deferred Compensation & Roth 5,054.00 5,054.00 Endres Mfg. * Hydrant maintenance 124.95 124.95 Exxon Mobil * Gasoline for trucks 909.86 1,007.71 134.54 2,052.11 Fresco Inventory 33,799.84 33,799.84 General Engineering Co. Cross connections inspections for water 5,600.00 5,600.00 Herlitzka, Tim Mileage reimbursement 27.06 19.80 19.14 66.00 Infosend Billing costs 1,096.50 802.31 775.57 2,674.38 Insight FS Fuel for forklift 20.11 20.11 Integrated Communications Answering service 52.10 38.12 36.86 127.08 InterCon Construction Joint conduit installation 5,630.00 5,630.00 Interstate All Battery Center Truck batteries 118.15 98.95 217.10 Itron, Inc. Handheld maintenance contract 319.52 233.80 226.00 779.32 J & R Underground Work done at Dormal Heights 2,146.50 2,146.50 Karls, Dana Mileage reimbursement 42.34 30.98 29.95 103.27 Lewellyn, Kerryn Mileage reimbursement 5.66 4.14 4.00 13.80 Madison Metro Sewerage Miscellaneous lab samples 1,894.74 1,894.74 Medivan, Inc. Hearing tests 334.37 81.68 78.95 495.00 Meffert Oil Co., Inc. Gasoline for trucks 93.16 118.20 211.36 MEUW Accounting & Customer Service seminar 41.00 30.00 29.00 100.00 MG & E Boosters, wells, svc. bldg. & lift stations 35.48 136.08 105.95 277.51 Michels Corp. Regency Ridge boring work 4,300.00 4,300.00 Midwest Meter, Inc. Water meters 17,974.00 17,974.00 Minnesota Life Ins. Co. * Life Insurance premiums 479.80 479.80 1 Napa Auto Parts Truck maintenance 25.79 25.78 51.57 Northern Lake Service, Inc. Water samples 60.00 60.00 O'Brien, Aaron & Kendra Refund on Deposit 640.57 640.57 Office Depot Office supplies 10.10 7.40 7.14 24.64 Payroll * 10/2 & 10/16 59,948.70 59,948.70 Pepsi Madison Equipment rental charges 12.98 9.50 9.17 31.65 Piggly Wiggly Water for water main break 9.95 9.95 PSC Application to increase water rates & utility advance 11,342.26 2,038.63 13,380.89 assessment Resco PPE 357.81 357.81 Rittmeyer, Julie Mileage reimbursement 6.13 4.49 4.33 14.95 SEERA, c/o Wipfli Focus program fee for September 3,640.98 3,640.98 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Stafford Rosenbaum Legal: Long term power supply contract w/WPPI & 418.40 418.40 review contract for Industrial sub project Statz, Carl F. Equipment supplies 51.00 51.00 Stuart C Irby Co. Inventory 19,882.50 19,882.50 TDS Telecom * Monthly phone & modem service 404.31 295.83 285.97 986.11 UPS Store Shipping chgs. for water samples 21.42 21.42 U.S. Cellular * Monthly cell phone service 123.79 90.58 87.55 301.92 USIC Locating Services Locating services 2,216.81 2,216.81 U.S. Postal Service P.O. box service fee 79.54 58.20 56.26 194.00 Village of Waunakee Electric/water taxes, flexplan, refuse/September and 103,442.71 39,605.25 8,541.73 151,589.69 rebills for: insurance, Kayser Automotive & mechanic VISA * Computer equipment exp., shop equipment, item 343.09 120.27 117.51 580.87 for silent auction at library, safety school exp. and mailing of hearing exam results Weaver Auto Parts Truck supplies 4.37 17.29 21.66 Williamson Surveying Easements for Woodland Dr. school & Regency Ridge 925.00 925.00 project WI Dept. of Revenue * State & sales taxes paid 46,028.68 46,028.68 WI Dept. of Revenue Gross revenue license fee 8,600.77 8,600.77 WPPI Energy September power bill 889,692.41 889,692.41 WPPI Energy Member network assessment & monitoring service, 799.11 432.27 417.88 1,649.26 Dynamics financial & accounting software service, hosted e-mail service, shared meter technician service, member network support services & computer expense WI Retirement System * Retirement - September 12,996.98 12,996.98 WI State Lab of Hygiene Water samples 20.00 20.00 Yahara Materials, Inc. Water maintenance & W.O. materials 171.00 227.01 398.01 Bills Received Subsequent to Packet Delivery Border States Inventory, transformer & metering 12,618.05 12,618.05 Brown, Jason & Sue Refund 100.00 100.00 Castle Crest Refund 40.14 40.14 Chippewa Valley Tech. College Apprentice lineworker training - Bill K. 1,719.03 1,719.03 Crescent Electric URD tools 747.06 747.06 Delta Dental Dental insurance premiums 1,308.81 1,308.81 Dish Network Monthly service 35.33 25.85 24.99 86.17 Encore Construction Refund 74.18 74.18 Gilberts, Charles Refund 87.87 87.87 Hanes, Dan & Erica Refund 252.07 252.07 Madison Metro Sewerage Dist. 3rd Qtr. Serv. - Village $225,228.59, SPL$57,768.90 282,997.49 282,997.49 Minuteman Press Door hangers for outages 63.78 63.78 O'Brien, Tim Homes Refund 179.23 179.23 Office Depot Office supplies 67.43 49.34 47.69 164.46 Rhyme Business Products Monthly lease payment 239.82 175.48 169.62 584.92 Starker, Michael Refund 50.00 50.00 Strand Associates, Inc. Century Ave. sewer backups 1,190.79 1,190.79 Summit Credit Union Refund 7,148.71 7,148.71 Suttle Straus Billing sheets and envelopes 958.77 701.54 678.15 2,338.46 Therm-A-Guard Industrial substation maintenance 1,174.74 1,174.74 Total Energy Systems, LLC Westbridge lift station maintenance 880.00 880.00 Turskey, Melissa Refund 43.57 43.57 United Laboratories Sewer maintenance 943.42 943.42 2 USIC Locating Services, LLC Locating services 971.88 722.13 1,694.01 Utility Sales & Service Chassis for new small bucket truck 38,362.00 38,362.00 Village of Waunakee Re-bills for: Holiday Dr., & Centennial Pkwy. 228.00 7,223.00 7,451.00 Total Amount of Invoices Approved $ 1,340,829.97 $ 74,047.24 $ 309,349.22 $ 1,724,226.43 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Long Term Contract Extension with WPPI Energy The commission reviewed various items related to the contract extension. After a discussion, a motion was made by John Laubmeier and seconded by Steve Kraus to approve a resolution to the village board recommending approval of the contract extension through 2055. Motion carried. Wage Scale for Water/Sewer Employees No wage scale currently exists for non-licensed water/sewer employees. After a discussion, a motion was made by John Laubmeier and seconded by Paul Endres to approve the following wage scale: Upon Hire – $21.23 (80.40% of licensed wage) After Six Months – $21.84 (82.71% of licensed wage) After One Year – $22.48 (85.14% of licensed wage) Upon Receiving License – $26.40 (currently approved water/sewer wage) Motion carried with John Laubmeier voting no. Holiday Pay Policy The commission continued the discussion from a previous meeting regarding paying double time on holidays. After a discussion, a motion was made by Paul Endres and seconded by Roxanne Johnson to modify the holiday pay policy to allow employees to be paid double time. Motion carried. Shared Water/Sewer On-Call Responsibility with Public Works Department The commission reviewed the proposed plan to share the water/sewer department on-call responsibilities with the public works department on a voluntarily bases. Details of the plan were discussed along with the water/sewer manager’s on-call responsibility and pay. A motion was made by John Roessler and seconded by Steve Kraus to approve the plan provided it is annually reviewed by the general manager, remove the water/sewer manager from the on-call schedule, and keep his salary at the current level for 2016. Motion carried with John Laubmeier voting no. Industrial Substation Project An additional $20,000 is requested by staff to purchase equipment to reduce the risk that animals can come in contact with equipment at the Industrial substation and cause service interruptions. After a discussion, a motion was made by Roxanne Johnson and seconded by Marvin Hellenbrand to approve the funding not to exceed $20,000. Motion carried. Preliminary Discussion for 2016 Budget The general manager provided a preliminary overview of the 2016 budget. The budget will be presented for consideration at the November meeting. 3 Village-Wide Construction Projects No projects were discussed this month. Electric Superintendent’s Report The general manager reported on behalf of the electric superintendent about the Industrial Substation and Woodland Drive School projects, and the Carriage Ridge and Kilkenny projects. General Manager’s Report The general manager discussed the hiring status for a line worker and water/sewer operator, the upcoming public hearing for a water rate increase, a bankruptcy write off of $879 for Michael Zimmerman, the staffing plan during a pending maternity leave, and grease issues being addressed in a section of the sewer system. Financial Statements The September financial statements were presented. Consolidated operating income for the month is $14,000 under budget. A motion was made by John Roessler and seconded by Marvin Hellenbrand to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4