WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting September 28, 2015 Members Present: Paul Endres Marvin Hellenbrand Steve Kraus John Laubmeier Shirley Nelson John Roessler Excused: Roxanne Johnson Others Present: Tim Herlitzka John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Shirley Nelson, to approve the minutes of the August 24, 2015 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous supplies $ 324.79 $ 422.17 $ 171.82 $ 918.78 Ballweg Chevrolet Buick * New truck 27,659.45 27,659.45 Boardman & Clark Legal: Personnel matter 407.00 407.00 814.00 Metering, transformers, inventory, minor Border States mtls. & urd 18,507.84 18,507.84 maintenance BP * Gasoline for trucks 129.58 131.16 260.74 Brooks Tractor Hammer rental for water service 150.00 150.00 Bruce Municipal Equipment Sewer camera expense 651.00 651.00 Buchman, Bryanna * Scholarship 250.00 250.00 Capital City Cleaning & Supply Shop/office supplies 104.53 76.48 73.93 254.94 Cintas Corporation Uniforms 130.85 95.75 92.55 319.15 CJ's Lawn & Snow Services Fertilize lawn 108.65 79.50 76.85 265.00 C & M Hydraulic Tool Supply Tool repair 394.83 394.83 Conney Safety PPE 410.70 410.70 Street light & urd maintenance, Crescent Electric Supply Co. inventory & tools 6,995.98 6,995.98 Delta Dental Dental insurance premium 1,379.96 1,379.96 Dorn, Randy Expense reimbursement 27.39 27.39 Doyle Gutter Service, Inc. Replaced damaged gutter on service 250.00 250.00 EFTPS * 941 taxes 25,569.56 25,569.56 Employee Trust Funds * Health insurance premiums 22,603.30 22,603.30 Empower Retirement * Deferred Compensation & Roth 5,354.00 5,354.00 Envirotech Equipment Sewer camera expense 3,762.36 3,762.36 Exxon Mobil * Gasoline for trucks 851.03 902.45 77.06 1,830.54 Fire-Rescue Supply Repairs to air monitor 270.00 270.00 First Supply Holiday Drive project supplies 533.00 533.00 Fresco Inventory 1,792.94 1,792.94 Fugu Asian Fusion Refund on Deposit 30.66 30.66 Water meters, inventory & water main HD Supply Waterworks maintenance 4,236.85 4,236.85 Herlitzka, Tim Mileage reimbursement 138.99 101.70 98.31 339.00 Open House ad & ad to bid substation Hometown News upgrades 189.88 189.88 Infosend Billing costs 1,490.36 1,090.51 1,054.15 3,635.02 Integrated Communications Answering service 83.96 61.43 59.39 204.78 InterCon Construction Joint conduit installation 30,715.00 30,715.00 J & R Underground Boring work done in various locations 21,790.50 21,790.50 Krause Power Engineering Industrial Park sub & system study 12,810.22 12,810.22 Lincoln Contractors Supply Tool maintenance 36.72 36.72 LMS Construction Water main break on Division St. 2,192.36 2,192.36 MG & E Boosters, wells, svc. bldg. & lift stations 34.53 139.02 110.78 284.33 Midwest Testing Test water meters 3,182.00 3,182.00 Minnesota Life Ins. Co. * Life Insurance premiums 479.80 479.80 Monona Plumbing & Fire Prot. Building maintenance 553.50 405.00 391.50 1,350.00 Neil's Liquor Soda, water, ice & tubs for 100 yr. 86.76 63.48 61.37 211.61 1  celebration Northern Lake Service, Inc. Water samples 280.00 280.00 Office Depot Office supplies 24.56 17.97 17.37 59.90 Payroll * 9/4 & 9/18 59,142.18 59,142.18 Pepsi Madison Soda for machine 41.00 30.00 29.00 100.00 Bait for substations, food & supplies for Piggly Wiggly 100 yr. 791.62 576.40 557.19 1,925.21 celebration - Pitney Bowes Equipment rental charges 41.82 30.60 29.58 102.00 PSC Application to increase water rates 638.67 638.67 Resco URD maintenance & inventory 11,259.52 11,259.52 Rhyme Business Products * Monthly lease payment 232.65 170.23 164.55 567.43 Rhyme Business Products Monthly lease payment 193.47 141.57 136.85 471.89 Ruekert & Mielke, Inc. GIS maintenance 517.50 517.50 SEERA, c/o Wipfli Focus program fee for August 3,634.02 3,634.02 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Legal: Long term power supply contract Stafford Rosenbaum w/WPPI 95.00 95.00 Statz, Carl F. Tools 12.76 12.76 Steel Surgeon, LLC Industrial Park sub. project 1,200.00 1,200.00 Restocking fee for cancelling battery Storage Battery Systems order 240.00 240.00 Strand Associates, Inc. Century Avenue sewer back-ups review 328.46 328.46 TDS Telecom * Monthly phone & modem service 404.01 295.61 285.77 985.39 Tyco Integrated Security Annual charge for security system 342.03 250.27 241.92 834.22 UPS Store Shipping chgs. for tool repair & Infosend 41.60 11.58 11.19 64.37 USA BlueBook Water meter parts 560.08 560.08 U.S. Cellular * Monthly cell phone service 159.16 116.46 112.58 388.20 USIC Locating Services Locating services 3,343.38 1,310.74 928.42 5,582.54 Electric/water taxes, flexplan, Village of Waunakee refuse/July & Aug. and 162,006.02 36,518.67 87.69 198,612.38 rebills for: Napa Auto Parts, Hatch Building Supply, Dean Clinic, Alere & help with water project Paper & pens from Office Depot, VISA * computer expense, 201.57 121.57 120.15 443.29 parking fee for meeting, thank you cards for 100 yr. event and parts for generator Weaver Auto Parts Truck supplies 43.22 28.07 27.14 98.43 Wil-Kil Pest Control Pest control 13.53 9.90 9.57 33.00 Williamson Surveying Underground maintenance 375.00 375.00 WI Dept. of Revenue * State & sales taxes paid 52,686.70 52,686.70 WPPI Energy August power bill 931,601.07 931,601.07 Member network assessment & WPPI Energy monitoring service, 616.11 298.37 288.42 1,202.90 Dynamics financial & accounting software service, hosted e-mail service, shared meter technician service, member network support services & computer expense WI Retirement System * Retirement - August 13,376.49 13,376.49 WI Rural Water Assoc. Membership renewal 555.00 555.00 WI State Journal Renew subscription 126.85 92.82 89.73 309.40 WI State Lab of Hygiene Water samples 20.00 20.00 Yahara Materials, Inc. Water maintenance 635.26 635.26 Bills Received Subsequent to Packet Delivery Altec Industries, Inc. Truck #24 maintenance 283.32 283.32 Border States Inventory & substation maintenance 2,414.80 2,414.80 Carpenter, Melanie Refund 189.68 189.68 Crescent Electric Inventory & URD maintenance 1,931.94 1,931.94 Dish Network Monthly service 35.33 25.85 24.99 86.17 Electrical Testing Lab, LLC Purchase & test PPE 1,317.71 1,317.71 Epping, Gary Refund 67.32 67.32 Ewert, John & Kristine Refund 329.37 329.37 First Supply Maintenance of water mains 1,700.59 1,700.59 Hellenbrand Glass, LLC Repair door in shop area 168.10 123.00 118.90 410.00 HG Signs Lettering on new truck 183.50 183.50 Lampe, Jim Refund 67.50 67.50 Lewellyn, Kerryn Mileage reimbursement 42.34 30.98 29.95 103.27 Martelle Water Treatment Chemicals for wells 2,786.30 2,786.30 Parisi Construction Co. Concrete work for water lateral repairs 3,050.00 3,050.00 Phoenix, LLC Refund 108.27 108.27 Power System Engineering, Inc. Electric mapping system 2,185.00 2,185.00 Riedel, Hallie Scholarship 250.00 250.00 Schroeder, Mark & Katie Refund 262.16 262.16 Spahn, Inc. Division Street water main break 8,492.00 8,492.00 Town, Brianna Refund 52.06 52.06 2 Vanderbloemen, John Refund 486.06 486.06 Re-bill for: Holiday Dr., Fairview Ct. & Village of Waunakee Cent. 42,381.50 74,946.80 117,328.30 Pkwy. construction WI Management Refund 29.44 29.44 Total Amount of Invoices Approved $ 1,406,210.89 $ 144,127.98 $ 86,073.34 $ 1,636,412.21 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Holiday Pay Policy The commission discussed paying time and a half versus double time on holidays and a motion was made by Steve Kraus and seconded by Shirley Nelson to provide for double time pay and any needed back pay for the recent work done on Labor Day. Motion carried. The commission also considered changes to the existing Holiday Pay policy and will discuss this at a subsequent meeting after certain questions about this matter are resolved. Commission Meeting Pay The commission discussed the amount of pay they receive at meetings. No action was taken. Update on Personnel Matters The commission was provided an update on various personnel matters. Village-Wide Construction Projects An update was provided on the Kilkenny and Westbridge projects. Electric Superintendent’s Report The general manager, on behalf of the electric superintendent, reported on the Industrial Substation project and two recent outages. General Manager’s Report The general manager discussed the Labor Day water main break, grease issues being addressed in a section of sewer main, a notice from MMSD that 2016 rates will be going up an average of 8.96% to all customers, and the status of the WPPI contract extension. Financial Statements The September financial statements were presented. Consolidated operating income for the month is $43,000 under budget. 3 A motion was made by Steve Kraus and seconded by Marvin Hellenbrand to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4