WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting November 23, 2015 Members Present: Paul Endres Marvin Hellenbrand Roxanne Johnson Steve Kraus John Laubmeier Shirley Nelson John Roessler Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by John Roessler, seconded by Marvin Hellenbrand, to approve the minutes of the October 26, 2015 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Shirley Nelson, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous supplies $ 49.54 $ 84.64 $ 7.82 $ 142.00 Border States Inventory 2,132.43 2,132.43 BP * Gasoline for trucks 122.02 68.95 190.97 Cintas Corporation Uniforms 110.35 80.76 78.06 269.17 Conney Safety Safety clothing 436.26 436.26 872.52 Crescent Electric Supply Co. Underground maintenance & minor materials 553.56 553.56 Diggers Hotline Locating services 16.53 16.53 16.54 49.60 EFTPS * 941 taxes 26,188.51 26,188.51 Employee Trust Funds * Health insurance premiums 19,507.30 19,507.30 Empower Retirement * Deferred Compensation & Roth 4,704.00 4,704.00 Encore Construction Refund 47.37 47.37 Endres, Jeremy Refund 119.18 119.18 Envirotech Equipment Sewer camera repairs 386.26 386.26 Exxon Mobil * Gasoline for trucks 803.70 609.59 1,413.29 Fastenal Company Shop supplies 24.88 18.20 17.60 60.68 First Supply Inventory 113.50 113.50 Fresco, Inc. Inventory 32,335.41 32,335.41 Gillis, Joey Expense reimbursement 22.14 22.14 Hach Company Fluoride testing 77.07 77.07 Harris, Pamela & Chad Refund 208.00 208.00 HD Supply Waterworks Water meters 3,008.00 3,008.00 Hellenbrand Glass Screens for well #5 138.00 138.00 Infosend Billing costs 1,094.40 800.78 774.09 2,669.27 Integrated Communications Answering service 68.42 50.06 48.39 166.87 Interstate All Battery Center Truck battery 119.99 119.99 Jackson, Dan & Debbie Refund 193.53 193.53 Karcz Utility Services Pole inspection 5,705.25 5,705.25 Larry's Tire, Inc. Vac truck maintenance 1,038.74 692.50 1,731.24 3,462.48 Madison & Main Refund 65.81 65.81 Maupin, Jeff & Stacy Refund 188.56 188.56 Meffert Oil Co., Inc. Gasoline for trucks 19.01 49.83 68.84 MEUW Job training & safety program fees & regional safety management program fees 4,851.49 1,650.00 1,595.00 8,096.49 MG&E Boosters, wells, svc. bldg. & lift stations 87.91 172.84 138.76 399.51 Middleton Power Center Truck generator 1,099.95 1,099.95 Minnesota Life Ins. Co. * Life Insurance premiums 410.22 410.22 Office Depot Office supplies 34.93 25.56 24.69 85.18 Parisi Construction Maintenance of water laterals & trench for new school 1,820.00 2,040.00 3,860.00 Payne & Dolan, Inc. Maintenance of services 128.46 128.46 1 Payroll * 10/30 & 11/13 60,729.33 60,729.33 Pepsi Madison Soda for machine 41.00 30.00 29.00 100.00 Platt, Arthur I. Company, Inc. Water meters 1,175.26 1,175.26 Quality Cellular Water on-call phone 70.00 69.99 139.99 Qual Line Fence Substation fence 9,636.50 9,636.50 Resco PPE, minor materials & transformers 15,092.22 15,092.22 RFD Corporation Refund on Deposit 440.27 440.27 Ripp, Jim Refund 95.90 95.90 SEERA, c/o Wipfli Focus program fee for October 3,614.99 3,614.99 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Stafford Rosenbaum Legal: Long term power supply contract w/WPPI & 76.00 542.80 618.80 restaurant grease issue State Bank of Cross Plains* Safety school exp., microwave for break room, tax 445.88 88.87 85.92 620.67 roll mailings, training expense Strand Associates, Inc. Century Avenue sewer backups 103.59 103.59 Stuart C. Irby Co. PPE & W.O. materials 19,597.25 19,597.25 Sukowatey, Elizabeth Refund 155.27 155.27 TDS Telecom * Monthly phone & modem service 402.57 294.56 284.75 981.88 UPS Store Shipping chgs. for water & sewer repairs 14.48 33.52 48.00 U.S. Cellular * Monthly cell phone service 121.90 89.20 86.22 297.32 USIC Locating Services Locating services 2,107.11 1,154.61 827.52 4,089.24 Village of Waunakee Electric/water taxes, flexplan, rebill for: Labor Day 98,991.87 36,517.45 15.62 135,524.94 assistance & refuse/Oct. Weaver Auto Parts Truck supplies 16.80 16.80 Wenzel, Michael Refund 73.38 73.38 WI Dept. of Revenue * State & sales taxes paid 20,284.25 20,284.25 WPPI Energy October power bill 763,311.87 763,311.87 WPPI Energy Member network assessment & monitoring service, 484.50 147.19 142.29 773.98 Dynamics financial & accounting software service, hosted e-mail service, shared meter technician service & advertising WI Retirement System * Retirement - October 18,972.85 18,972.85 WI State Lab of Hygiene Water samples 25.00 25.00 Bills Received Subsequent to Packet Delivery Border States Metering 721.07 721.07 Cintas Corporation Uniforms 24.76 18.12 17.51 60.39 Crescent Electric Minor materials 8.58 8.58 Delta Dental Dental insurance premiums 1,035.40 1,035.40 Herlitzka, Tim Mileage reimbursement 68.88 50.40 48.72 168.00 Interstate All Battery Center Batteries for truck & scada 358.76 358.76 MEUW Job training & safety program fees (revised) 48.01 48.01 Power System Engineering, Inc. Electric mapping expense 4,945.00 4,945.00 PSC Water rate study 371.26 371.26 Resco Minor materials 785.67 785.67 Stuart C. Irby Co. Tools 465.00 465.00 Village of Waunakee Re-bills for: 2015 Village projects & Napa 36,876.46 25,881.01 62,757.47 Auto Parts Weaver Auto Parts Truck #20 maintenance 12.57 12.57 Yahara Materials, Inc. Maintenance of water laterals 211.97 211.97 Total Amount of Invoices Approved $ 1,125,473.35 $ 88,025.41 $ 34,674.31 $ 1,248,173.07 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. 2 Electric Rate Increase WPPI performed a rate analysis and the results indicate that a rate increase was not warrant at this time. Rates will again be reviewed once the actual 2015 financial statements have been finalized. Electric rates have not been adjusted since 2011. Purchased Treatment Cost and General Inflationary Sewer Rate Adjustments New sewer rates reflecting the purchased treatment cost and general inflationary cost adjustments specified in the village code will be placed into effect on January 1, 2016. An average residential customer will see an increase of $1.29 per month. 2016 Budget The 2016 budget was presented. After a discussion, a motion was made by Shirley Nelson and seconded by John Roessler to approve the budget. Motion carried. Wage for Limited-Term Employee An hourly wage for a limited-term employee was discussed due to a pending maternity leave for an existing employee. After a discussion, a motion was made by Steve Kraus and seconded by Shirley Nelson to approve a $15 per hour wage for the limited-term employee. Motion carried. Village-Wide Construction Projects No projects were discussed this month. Electric Superintendent’s Report The electric superintendent discussed the Westbridge and Kilkenny projects and the November 18th outage caused by an underground fault. General Manager’s Report The general manager discussed the recent public hearing regarding water rates, the status of hiring an electric line worker, the status of the shared on-call plan, the presentation on December 7th to the village board regarding the WPPI contract extension, and the upcoming holiday party. Financial Statements The October financial statements were presented. Consolidated operating income for the month is $60,000 under budget. A motion was made by Marvin Hellenbrand and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3