WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting March 28, 2016 Members Present: Paul Endres Marvin Hellenbrand John Roessler Roxanne Johnson John Laubmeier Steve Kraus Excused: Shirley Nelson Others Present: Tim Herlitzka Tom Karman John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Marvin Hellenbrand, seconded by John Roessler, to approve the minutes of the February 22, 2016 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by John Roessler, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous supplies $ 254.76 $ 122.18 $ 42.95 $ 419.89 All Channel Electronics Replace overhead door contacts 200.90 147.00 142.10 490.00 Allen, L.W. Ashlawn lift station maintenance 1,871.48 1,871.48 Bond Trust Services Corp. Paying agent fees for bonds 525.00 525.00 1,050.00 Border States Inventory & minor materials 1,191.86 1,191.86 BP * Gasoline for trucks 66.39 5.30 71.69 Capital City Cleaning & Supply Shop/office supplies 36.73 26.87 25.98 89.58 Cartegraph Waterview maintenance 1,234.00 1,234.00 Cintas Corporation Uniforms 117.96 86.33 83.45 287.74 Crescent Electric Minor mtls., UG & street light maint., & mtls. for W.O. 1,160.42 1,160.42 Dish Network * Monthly service 37.48 27.43 26.51 91.42 EFTPS * 941 taxes 25,689.65 25,689.65 Employee Trust Funds * Health insurance premiums (2 mos.) 44,089.50 44,089.50 Empower Retirement * Deferred Compensation & Roth 5,484.00 5,484.00 Envirotech Equipment Sewer camera maintenance 1,495.98 1,495.98 Exxon Mobil * Gasoline for trucks 538.52 534.12 1,072.64 Fastenal Company Shop supplies 26.63 19.49 18.84 64.96 Feller, Robert Refund 176.56 176.56 Greger, Ray & Jill Refund 118.88 118.88 Hi-Line Utility Supply Tools/equipment & PPE 1,700.27 1,700.27 Infosend, Inc. Billing costs 1,106.75 809.82 782.82 2,699.39 Integrated Communications Answering service 69.45 50.81 49.12 169.38 Kippley, Larry Refund 290.86 290.86 Krause Power Engineering Substation maintenance & system study 1,420.20 1,420.20 MEUW Job training & safety program fees 3,505.50 3,505.50 Minnesota Life Ins. Co. * Life Insurance premiums 610.05 610.05 Minuteman Press Bill stuffers 205.55 150.40 145.39 501.34 Monona Plumbing & Fire Prot. Annual fire protection test 123.00 90.00 87.00 300.00 Northern Lake Service, Inc. Sample testing from Octopi Brewery 70.40 70.40 Payroll * 3/4 & 3/18 62,323.91 62,323.91 Pitney Bowes Red ink for machine 50.18 36.71 35.49 122.38 Platinum Builders Refund 60.56 60.56 Premier Builders Refund 197.70 197.70 Resco Inventory, OH & UG maintenance 2,509.81 2,509.81 Reserve Account * Postage for machine 410.00 300.00 290.00 1,000.00 Ruekert & Mielke, Inc. Water/sewer mapping expense 900.00 900.00 1,800.00 Schenck Billing for 2015 audit 4,223.00 3,090.00 2,987.00 10,300.00 SEERA, c/o Wipfli Focus program fee for February 3,633.43 3,633.43 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Stafford Rosenbaum, LLP Legal: General - MMSD request 72.88 72.88 SBank of CP/Credit Card Pymt* Clothing, truck expenses, tablet expenses, paper, 2,105.57 566.64 214.66 2,886.87 school expenses, training expenses, parking cost, conference registration and permits to work near railroad Statz, Carl F. Truck/equipment parts/supplies 5.56 5.56 Stuart C Irby Co. Inventory & materials for W.O. 47,578.30 47,578.30 TDS Telecom * Monthly phone & modem service 413.91 302.86 292.77 1,009.54 Therm-A-Guard Substation cover up 845.72 845.72 Unemployment Insurance * Unemployment for past employee 551.43 551.42 1,102.85 The UPS Store Shipping charges for water samples & bill stuffers 34.51 47.19 24.40 106.10 USA BlueBook Water meter gaskets 120.63 120.63 U.S. Cellular * Monthly cell phone service 118.50 86.71 83.81 289.02 USIC Locating Services Locating services 251.78 258.42 145.54 655.74 1 Village of Waunakee Refuse/Feb., flexplan, electric & water taxes, Little 91,635.32 38,781.57 29.59 130,446.48 League sponsorship & re-bills for: mechanic, Dean, Pomp's Tire Serv. & Midwest Toxicologly Serv. Wil-Kil Pest Control Pest control 13.53 9.90 9.57 33.00 WI Dept of Nat. Resources * Water examination costs 100.00 100.00 WI Dept. of Revenue * State & sales taxes paid 17,188.66 17,188.66 WPPI Energy February power bill 712,645.42 712,645.42 WPPI Energy Member network assessment & monitoring service, 717.50 1,520.71 1,510.25 3,748.46 hosted e-mail service, shared meter technician service, member network support services, hosted financial & accounting software service, low-income administration service, 1099/W-2 order, ACA reporting file & computer expenses WI Retirement System * Retirement - February 12,449.35 12,449.35 WI Rural Water Association * Conference registration 510.00 510.00 WI State Lab of Hygiene Water samples 25.00 25.00 Bills Received Subsequent to Packet Delivery Boardman & Clark, LLP Legal: Utility regulation report 62.50 62.50 125.00 Bond Trust Services Corp. Paying agent fees for bonds 350.00 350.00 Border States Meters 576.00 576.00 Bpi Paper for large printer 39.68 29.03 28.07 96.78 Capital City Cleaning & Supply Supplies for office/shop 138.20 101.12 97.76 337.08 Cintas Corporation Uniforms 27.49 20.12 19.45 67.06 Crescent Electric Minor mtls., water marking paint & OH maint. 1,673.04 87.62 1,760.66 Delta Dental Dental insurance premiums 1,309.90 1,309.90 Dish Monthly service 37.48 27.43 26.51 91.42 Energis High Voltage Resources Industrial substation project commissioning 22,031.00 22,031.00 Faulkner, Andrea Refund 150.00 150.00 Hellenbrand, Inc. Salt for building 22.18 16.23 15.69 54.10 Herlitzka, Tim Mileage & expense reimbursement 59.03 33.30 32.19 124.52 MG & E Boosters, wells, svc. bldg. & lift stations 324.97 402.06 311.82 1,038.85 Overhead Door Company Garage door maintenance 323.90 237.00 229.10 790.00 Pepsi Madison Soda for machine 42.03 30.75 29.72 102.50 Pitney Bowes Machine rental charge 41.82 30.60 29.58 102.00 Power System Engineering, Inc. GIS system updates 5,750.00 5,750.00 Resco OH & UG maint., inventory & minor mtls. 3,567.41 3,567.41 Rhyme Business Products Monthly lease payment & usage 277.54 203.08 196.31 676.93 Strand Associates, Inc. Assist with high strength billing 452.54 452.54 Stuart C. Irby Co. Truck maintenance 1,150.55 1,150.55 United Laboratories Sewer trailer & tower maintenance 428.51 278.45 706.96 The UPS Store Shipping charges for Octopi Brewery 101.42 47.45 22.74 171.61 samples, bill stuffers, tools, etc. Village of Waunakee Utility insurance for 1st & 2nd quarters 19,904.68 14,564.40 25,148.92 59,618.00 Weaver Auto Parts Truck parts/supplies 379.61 5.32 384.93 Total Amount of Invoices Approved $ 1,105,952.36 $ 67,941.23 $ 39,322.22 $ 1,213,215.81 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. 2015 Audit Report and Financial Highlights Tom Karman of Schenck presented the 2015 Annual Financial Statements and Management Communications letter. The utility received a clean audit opinion and no significant deficiencies were noted. After a discussion, a motion was made by John Laubmeier and seconded by Roxanne Johnson to accept the Audit Report. Motion carried. The general manager also provided various graphs summarizing the financial highlights for 2013-2015. Bids for 2016 Water and Sewer Projects The bids received for the Fourth Street project were discussed. The project is currently projected to be approximately $180,000 under budget. Status of Shared Water/Sewer On-Call Responsibilities with Public Works Department The general manager provided an overview of how the shared on-call process is working. Overall there have been no significant issues noted thus far and the process has been going as planned. 2 April Meeting Date Due to a scheduling conflict it was the consensus of the commission to move the next meeting date to Wednesday, April 27th. Village-Wide Construction Projects A project to extend Quinn Drive was discussed as was a potential new commercial customer for the Kilkenny Farms area. Electric Superintendent’s Report The general manager provided an update on behalf of the electric superintendent about an outage affecting approximately 400 customers as a result of a tree branch falling on a feeder circuit, the tie circuit being installed along Prospect Road, and blinking lights caused by ice on certain ATC transmission lines. General Manager’s Report The general manager discussed testing of high strength wastewater at an industrial sewer customer, an upcoming meeting of the health insurance committee, and an update on the sound matter near the Centennial Substation. Financial Statements The February financial statements were presented. Consolidated operating income for the month is $1,000 over budget and $83,000 over budget for the year to date. A motion was made by John Roessler and seconded by Steve Kraus to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3