WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting May 23, 2016 Members Present: Paul Endres Marvin Hellenbrand Roxanne Johnson Steve Kraus Shirley Nelson John Roessler Excused: John Laubmeier Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Steve Kraus, to approve the minutes of the April 27, 2016 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Allen, L.W. Lift station maintenance $ - $ - $ 900.16 $ 900.16 Alternative Technologies, Inc. Substation maintenance 1,260.00 1,260.00 Border States PPE 650.52 650.52 BP * Gasoline for trucks 129.44 43.82 173.26 Brandenburg, Kathy Refund 57.03 57.03 Cintas Corporation Uniforms 82.47 60.36 58.35 201.18 CJ's Lawn & Snow Services Lawn maintenance 106.60 78.00 75.40 260.00 Crescent Electric Inventory & minor materials 702.00 702.00 Dane, Alia Refund 255.54 255.54 Deeren, Dan Refund 274.28 274.28 EFTPS * 941 taxes 12,991.90 12,991.90 Employee Trust Funds * Health insurance premiums 19,413.30 19,413.30 Empower Retirement * Deferred Compensation & Roth 2,867.00 2,867.00 Exxon Mobil * Gasoline for trucks 676.25 631.20 57.22 1,364.67 Hach Company Fluoride testing 93.77 93.77 HD Supply Waterworks Inventory 1,599.84 1,599.84 HG Signs Decals for equipment 92.50 92.50 Jefferson Fire & Safety Annual inspection 112.09 221.72 35.74 369.55 Boring work done on Kearney Way, Woodland Dr. & Ripp J & R Underground Park 22,028.50 22,028.50 Meffert Oil Co. Gasoline for trucks 39.94 13.15 53.09 Packard, Kevin Refund 62.23 62.23 Payroll * 4/29 & 5/13 63,667.74 63,667.74 Power System Engineering Map update 115.00 115.00 Resco Inventory & minor materials 1,137.48 1,137.48 Securian Financial Group * Life insurance premiums 532.01 532.01 SEERA, c/o Wipfli Focus program fee for April 3,620.42 3,620.42 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Stafford Rosenbaum Legal: Review of investment advisor agreement 151.91 111.15 107.44 370.50 SBank of CP/Credit Card Pymt* Conference exp., tablet exp., safety school exp., 1,588.57 1,118.79 119.71 2,827.07 truck & meter expense, clothing, hotel exp. for - conference, well maint., school and training costs - Stoughton Utilities Assistance with stringing overhead wires 493.09 493.09 TDS Telecom * Monthly phone service 369.72 270.53 261.51 901.76 U.S. Cellular * Monthly cell phone service 122.21 89.42 86.44 298.07 USIC Locating Services Locating services 2,694.42 1,283.88 987.94 4,966.24 Village of Waunakee Flexplan, electric & water taxes & re-bills for: Alere, 38,240.58 38,183.00 770.73 77,194.31 Human Resources Services & mechanic - Waunakee Touchdown Club Donation 160.00 160.00 Wauktoberfest Donation 250.00 250.00 Wesco Inventory 517.04 517.04 WI Dept. of Revenue * State & sales taxes paid 35,406.02 35,406.02 WPPI Energy April power bill 659,965.08 659,965.08 WPPI Energy Member network assessment & monitoring service, 599.29 149.16 144.19 892.64 hosted e-mail service, shared meter technician - 1  service, hosted financial & accounting software - service & low-income administration service - WI Retirement System * Retirement - April 19,377.00 19,377.00 WI Section AWWA * Seminar registration 38.95 28.50 27.55 95.00 WI State Lab of Hygiene Water samples 25.00 25.00 Yahara Materials, Inc. Maintenance of mains - water 216.58 216.58 Bills Received Subsequent to Packet Delivery Ace Hardware Miscellaneous supplies 489.73 182.49 89.18 761.40 Border States Inventory & metering 20,769.90 20,769.90 Crescent Electric Inventory & minor materials 4,393.91 4,393.91 Delta Dental Dental insurance premiums 1,424.86 1,424.86 Diversified Inspections Truck testing 1,050.00 1,050.00 Dorn, Janelle Future Problem Solvers donation 40.00 40.00 Dorn, Janelle Future Problem Solvers donation 102.50 75.00 72.50 250.00 Electrical Testing Lab Gloves/sleeves tested 202.00 202.00 HD Supply Waterworks Meter connections 987.73 987.73 Herlitzka, Tim Mileage & expense reimbursement 149.24 90.00 87.00 326.24 Hometown News, LP Notice about upcoming disconnect season 15.74 11.51 11.13 38.38 MG & E Boosters, wells, svc. bldg. & lift stations 53.51 158.18 116.05 327.74 Minuteman Press Bill stuffer/WCTC 250.51 250.51 Minuteman Press Bill stuffer - utility cost 102.71 75.15 72.64 250.50 NAPA Auto Parts Truck #24 maintenance 22.17 22.17 Pepsi Madison Soda for machine 42.03 30.75 29.72 102.50 Resco Transformers, inventory & minor materials 15,364.89 15,364.89 Ruekert & Mielke, Inc. GIS Maintenance 540.00 540.00 Steel Surgeon, LLC URD maintenance 70.15 70.15 TDS Monthly modem service 44.14 32.30 31.22 107.66 United Labs Weed killer for towers & wells 1,010.09 1,010.09 Village of Waunakee Refuse/April & re-bill from Unisource 52,956.13 78.60 75.98 53,110.71 Waunakee Chamber Chamber golf classic 550.00 550.00 Weaver Auto Parts Truck parts 1,042.86 1,042.86 Wil-Kil Pest Control Pest control 14.04 10.28 9.93 34.25 Yahara Materials, Inc. Maintenance of water services 224.18 224.18 Total Amount of Invoices Approved $989,678.73 $48,360.49 $4,356.78 $1,042,396.00 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Electric Department Truck The 2016 electric department budget includes $55,000 for the purchase of a mini dump truck. The following quotes have been received for the truck chassis: Bushnell Ford $37,094 Middleton Ford $37,351 Bell Ford $37,394 Kayser Ford $37,900 In addition to the low quote for the truck chassis, the mini dump box with accessories and installation of the radio and lettering is estimated to be $17,354, bringing the total cost to $54,448. A motion was made by Marvin Hellenbrand and seconded by John Roessler to approve the Bushnell Ford quote. Motion carried. Disposal of Used Water/Sewer Department Truck 2 The 2004 Ford F350 is no longer deemed necessary. A motion was made by Steve Kraus and seconded by Roxanne Johnson to approve the sale of the vehicle on the Wisconsin Surplus Online Auction site. Motion carried. Option to Opt-in to State Public Benefits Low-Income Program The commission reviewed the benefits of retaining administration of the program locally versus joining the statewide program administered by the Wisconsin Department of Administration. After a discussion, a motion was made by Marvin Hellenbrand and seconded by Shirley Nelson to keep the program run on a local level. Motion carried. Hiring Investment Advisor and Approval of New Investment Policy The commission discussed hiring an investment advisor and revisions to the current investment policy. This will be discussed again at a future meeting. Compliance Maintenance Annual Report and Resolution The utility is required to file a CMAR with the DNR annually. The report for 2015 has been completed with no significant deficiencies noted. After a discussion, a motion was made by Steve Kraus and seconded by Shirley Nelson to approve the report and Resolution 16-0523, Acknowledging Review of the 2015 DNR Compliance Maintenance Annual Report. Motion carried. Village-Wide Construction Projects The commission was informed about the status of the Fourth Street project. Electric Superintendent’s Report The electric superintendent reported on various projects including completion of a tie circuit, Westbridge, and installation of cover-up equipment at the Division Street Substation. General Manager’s Report The general manager discussed a meeting with a customer about a potential large solar project, sound levels near a substation, and the upcoming presentation of the Five-Year Plan at the June meeting. Financial Statements The April financial statements were presented. Consolidated operating income for the month is $15,000 below budget and $8,000 below budget for the year to date. A motion was made by Shirley Nelson and seconded by Marvin Hellenbrand to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3