WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting March 27, 2017 Members Present: Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson John Roessler Chris Thomas Chris Zellner Others Present: Tim Herlitzka Tom Karman Dave Minch John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by John Roessler, seconded by Steve Kraus, to approve the minutes of the February 21, 2017 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Shirley Nelson, seconded by Paul Endres, to approve payment of the following bills: Vendor Description Total Allen, L.W. Westbridge lift station maintenance $ 209.49 Boardman & Clark Legal: Verizon wireless water tower lease & utility regulation report 980.50 Bond Trust Services Paying agent fees 1,400.00 Border States Metering 859.50 BP * Gasoline for trucks 53.57 Breitenfeld, Janice Refund 128.62 Bruce Equipment Vac truck maintenance 810.91 Callaway, Chester & Eleanor Refund 226.00 CCP Industries URD maintenance & truck supplies 164.80 Cintas Corporation Uniforms 313.24 Crescent Electric Inventory & URD equipment 5,858.40 Delta Dental Monthly dental premiums 1,468.51 Dish Network * Monthly service 96.67 Eagleson, Brooke Refund 714.18 EFTPS * 941 taxes 27,096.33 Empower Retirement * Deferred Compensation & Roth 5,934.72 Exxon Mobil * Gasoline for trucks 1,954.74 Fitness Management Refund 40.43 Fresco, Inc. Inventory 17,365.00 Hanson, Peter & Jessica Refund 89.27 HD Supply Waterworks Inventory 101.46 Herlitzka, Tim Mileage reimbursement 122.00 Hi-Line Utility Supply Tools & PPE 1,087.67 Hometown News Ad in Waunakee Community Guide 305.00 Infosend Monthly billing costs 2,579.76 Integrated Communications Answering service 198.57 Kelley Williamson Company Truck maintenance 469.53 Krause Power Engineering North substation renovation & URD maintenance 2,253.75 MEUW JT & S program costs for 2017 3,229.00 MG & E Boosters, wells, service building & lift stations 1,055.65 Minuteman Press Bill stuffers 527.03 Monona Plumbing & Fire Prot. Annual inspection 300.00 NAPA Auto Parts Truck parts/supplies 73.00 Northern Lake Service, Inc. Water testing 4,776.00 Office Depot Office supplies 109.51 Payroll * 3/3 & 3/17 64,381.51 Pepsi Soda for machine 101.75 Piggly Wiggly Ice for water samples & office expense 6.45 Pitney Bowes Equipment lease fee 102.00 Prairie Power Center Tools & PPE 385.57 Radian Research, Inc. Test meter equipment 332.52 Resco OH maintenance 575.62 Reserve Account Postage for machine 1,500.00 Rhyme Business Products * Monthly lease payment & usage charges 661.72 Roessler, John Reimbursement for water damages 303.27 Schenck 2016 audit billing 10,000.00 Securian Financial Group * Life insurance premiums 625.00 SEERA, c/o Wipfil, LLP Focus program fee for February 3,716.99 1 ServiceMaster Building Maint. Office cleaning 445.00 Stafford Rosenbaum Legal: Water tower improvements & general corporate 273.00 SBank of CP/Credit Card Pymt* Clothing, meter workshop registration, school expenses, safety school exp., 3,502.79 shop expense, parking, office expenses, batteries, training, thermostats for Energy Fair Strand Associates, Inc. Engineering: File retrieval & formatting for GIS system 1,130.86 TDS Telecom * Monthly phone & modem service 940.07 Unity Health Insurance Health insurance premiums 22,273.94 The UPS Store Shipping charges for bill stuffers & metering CT analyzer 94.95 U.S. Cellular * Monthly cell phone service 329.17 USIC Locating Services, LLC Locating services 651.14 Village of Waunakee Flexplan, refuse/Feb. and rebills for: mechanic & human resource services 59,280.74 Weaver Auto Parts Truck supplies 17.70 Wil-Kil Pest Control Pest control 34.25 Williamson Surveying W.O. cost 680.00 WI Dept. of Natural Resources Water operator certification 45.00 WI Dept. of Revenue * State and sales taxes paid 14,865.54 WPPI Energy February power bill 678,456.95 WPPI Energy Energy assistance administration, hosted e-mail and financial and accounting 1,087.96 software, member network assessment & monitoring, shared meter technician, and NEC book order WI Retirement System * Retirement - February 14,300.70 WI Rural Water Assoc. * Conference registrations 510.00 WI State Lab of Hygiene Water samples 25.00 Bills Received Subsequent to Packet Delivery Ace Hardware Miscellaneous parts/supplies 230.80 Border States Inventory and minor materials 14,644.00 Crescent Electric Inventory 18,560.00 Dish Monthly service 96.67 Dixon Engineering, Inc. Main St. tower review 1,000.00 Electrical Testing Lab PPE 2,064.90 Fresco, Inc. W.O. materials 1,599.98 HD Supply Waterworks Inventory 26.70 Hellenbrand Glass, LLC Tire maintenance on pick-up truck 132.00 Hi-Line Utility Supply Tools/equipment 513.77 J & R Underground Bore work for WO 3,945.00 Project Energy Savers Energy booklets for kids at Energy Fair 620.00 Resco Inventory and URD & OH maintenance 7,907.20 Rhyme Business Products Monthly lease payment and usage charges 561.82 Schuster, Robert Scholarship 250.00 Springfield Welding Truck maintenance 56.24 Stuart C. Irby Co. Inventory 32,680.00 Vernig, Ralph Expense reimbursement 260.57 Village of Waunakee Electric & water taxes 74,800.00 Yahara Materials, Inc. Electric & water maintenance 423.70 Total Amount of Invoices Approved $ 1,124,963.32 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried with John Roessler abstaining. Public Comment There was no public comment. 2016 Audit Report and Financial Highlights Tom Karman and Dave Minch from Schenck presented the 2016 Annual Financial Statements and Management Communications letter. After a discussion, a motion was made by Roxanne Johnson and seconded by Shirley Nelson to approve the reports. Motion carried. Century Avenue Project Water and Sewer Bids The commission was presented information about the low bid received on the project and how that compares to the budget. The village board will be responsible for awarding the contract. 2 Future Water Storage Needs The commission reviewed the letter prepared by Strand updating the section of the long-term planning document related to water storage. Strand recommends a water storage sizing and siting evaluation be completed in 2020 followed by the design and construction of the facility in 2021-2022. Strand is also recommending that a preliminary well siting and site acquisition study for Well 6 be completed in 2020 for possible drilling in 2030. A recommendation to update the 2013 planning document in 2018 was also provided. Electric Department Planning The general manager provided the commission a summary of the preliminary work completed into potential changes to the electric department to make it more efficient. Topics included improved technology, providing for individual work areas, adding staff or restructuring the current staff, and mapping system enhancements. Staff will continue to work on these matters and update the commission as needed. Village-Wide Construction Projects The commission was provided information about a possible development in the Quinn Drive area. Electric Superintendent’s Report The general manager provided an update on behalf of the electric superintendent on the Century Avenue project, a recent outage as a result of ice on an ATC line, and the status of the project to replace certain poles. General Manager’s Report The general manager provided an update on the status of the billing system conversion, the latest regarding the Verizon Wireless lease, and the upcoming end of the winter moratorium on disconnection of electric service for nonpayment. Financial Statements The February financial statements were presented. Consolidated operating income is $27,000 over budget for the month and $128,000 over budget for the year-to-date. A motion was made by Chris Zellner and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3