WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting August 28, 2017 Members Present: Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson John Roessler Chris Thomas Chris Zellner Others Present: Tim Herlitzka Valy Goepfrich - WPPI John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by John Roessler, to approve the minutes of the June 26, 2017 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Shirley Nelson, to approve payment of the following bills: July 1 August Vendor Description Total Ace Hardware Miscellaneous parts/supplies $ 293.57 Baker Tilly Virchow Krause Class registration 80.00 Border States Metering & OH maintenance 5,093.05 Bowers Construction Refund 99.76 BP * Gasoline for trucks 134.71 Bruce Equipment Vac truck maintenance 134.63 Chippewa Valley Tech. College School registration 979.12 Cintas Corporation Uniforms 241.04 Coverall North America, Inc. Cleaning service 502.00 Craftsman Construction Refund 707.84 Crescent Electric Metering, W.O. materials & street light maintenance 3,165.28 Dave's Concrete & Bobcat Serv. Maintenance of water services 600.00 2 Delta Dental * Monthly dental premiums 1,556.53 Delta Dental Monthly dental premiums 1,556.53 Dish Network * Monthly service 96.67 EFTPS * 941 taxes 26,903.36 Empower Retirement * Deferred Compensation & Roth 6,974.72 Exxon Mobil * Gasoline for trucks 1,932.44 Fastenal Company Street light maintenance 80.70 Ganser Construction Refund 93.77 Hulsey, Jeremy & Rachel Refund 235.11 Infosend Billing costs & set-up fee for software conversion 7,364.84 Insight FS Gasoline for forklift 84.22 Integrated Communications* Answering service 140.67 Integrated Communications Answering service 129.22 J.R.'s Welding & Fabricating W.O. cost 7,165.00 Knutson, Tryg Refund 308.61 Leap Academy Refund on Deposit 286.30 Lewellyn, Kerryn Mileage reimbursement 15.20 Madison Investment Advisors Management fees 4,362.95 Martelle Water Treatment Water chemicals 3,041.60 Martin, Molli Rae Refund 162.99 McFarlane, James Scholarship 250.00 McGettigan, Pat & Brook Refund 362.98 McKellar, James & Cynthia Refund 127.17 MG & E * Boosters, wells, service building & lift stations 392.71 Niesen & Son Landscaping, Inc. Electric, water & sewer maintenance 150.00 Northern Lake Service, Inc. Water samples 803.70 Oak Tree Real Estate Services Substation maintenance 600.00 Office Depot Office supplies & candy for parade 181.96 Payroll * 8/4 & 8/18 63,165.92 Perkins Oil Truck maintenance 95.38 Piggly Wiggly Office supplies 9.16 PSC Authority to abandon & remove the existing Alloy substation 156.13 Resco Inventory, transformers & URD maintenance 17,127.71 Rhyme Business Products * Monthly lease payment & usage charges 486.64 Sanoy Builders Refund 155.64 Securian Financial Group * Life insurance premiums 700.93 SEERA, c/o Wipfil, LLP Focus program fee for July 3,745.60 Smith, Ashley & Jacob Refund 116.12 Specialized Electric, Inc. Refund on Deposit 1,023.10 Stafford Rosenbaum Legal: billing matter with customer 138.45 SBank of CP/Credit Card Pymt* Tools, sit-stand workstation, locating exp., valve for sink in bathroom, 1,033.12 computer mounts and cables Stuart C Irby Co. Electric inventory 7,080.00 Taryn Marie Photography Pictures for new website 300.00 TDS Telecom * Monthly phone & modem service 859.62 Temperature Systems, Inc. Shop/office replacement filters for HVAC 793.30 Unity Health Insurance Health insurance premiums 22,273.94 The UPS Store Shipping charges for bill stuffers & water samples 174.41 U.S. Cellular * Monthly cell phone service 322.62 USIC Locating Services, LLC Locating services 4,026.89 Village of Waunakee * Refuse/June & energy efficiency incentive check for Village Center 58,124.26 Village of Waunakee Flexplan, electric & water taxes and re-bills for: Mechanic, Alere, Helt 170,365.99 Diversified & RG Huston Waunakee RF Development Refund 142.06 Waunakee Wrestlebackers Donation 100.00 Weaver Auto Parts Vac truck maintenance 10.26 Wil-Kil Pest Control Pest control 34.25 WI Dept. of Revenue * State and sales taxes paid 63,223.52 WPPI Energy July power bill 1,188,295.23 Energy assistance administration, hosted e-mail and financial and WPPI Energy accounting 805.59 software, member network assessment & monitoring, shared meter technician and member/WPPI wide-area-network WI Retirement System * Retirement - July 14,509.08 WI Rural Water Association * Expo registrations 195.00 WI State Lab of Hygiene Water samples 25.00 Yahara Materials, Inc. Water maintenance 234.52 Ziegler, Scott Refund 90.60 3 Bills Received Subsequent to Packet Delivery Boardman Clark Legal: Territorial issues and Verizon agreement 2,339.50 Bond Trust Services Corp. Paying agent fee 350.00 Border States Metering 360.00 Bruce Equipment Pole for sewer camera 230.99 Burkle, Zach Scholarship 250.00 Cintas Corporation Uniforms 60.26 C & M Hydraulic Tool Supply Electric tool 302.64 Crescent Electric Tools 595.43 Dish Monthly service 96.67 Dohenys Equipment & Supplies Sewer camera trailer maintenance 371.07 Dorn, Randy Mileage reimbursement 105.00 Energis High Voltage Resources Substation maintenance 16,745.24 First Presbyterian Church Refund on Deposit 110.60 HD Supply Waterworks Water meters and inventory 2,448.08 Herlitzka, Tim Mileage & expense reimbursement 180.00 Hometown News Newspaper and web ads 933.00 Krause Power Engineering North substation renovation & Division St. feeder #3 2,672.18 Liqui-Systems, Inc. Well maintenance 1,159.00 MG & E Boosters, wells, service building & lift stations 294.26 Minuteman Press Bill stuffer 236.55 Minuteman Press Bill stuffer 517.88 NAPA Auto Parts Truck maintenance 171.15 Northern Lake Service, Inc. Lead and copper samples 220.00 Office Depot Office supplies 177.55 Packer Fastener Minor materials 276.80 Power System Engineering Mapping expense 1,265.00 Quality Machining, Inc. Sewer camera trailer maintenance 125.00 Resco Inventory 587.64 Rhyme Business Products Monthly lease payment & usage charges 605.75 Ruekert & Mielke, Inc. 2017 GIS annual services 1,843.75 Stuart C Irby Co. Inventory 23,847.00 Village of Waunakee Refuse/July and re-bills for: Mechanic, flexplan and Dean Clinic 56,368.92 Wisconsin State Journal Subscription renewal 492.08 Total Amount of Invoices Approved $ 1,813,669.98 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. WPPI Energy Presentation Valy Goepfrich, the WPPI Energy Senior Vice President of Power Supply, made a presentation addressing various current and upcoming WPPI matters. Wisconsin Power and Light Territory and Customer Acquisition The next round of customer acquisitions from Wisconsin Power and Light (WP&L) was originally planned and budgeted for 2018 but staff is proposing moving this to 2017 due to construction in the Westbridge Subdivision occurring sooner than originally expected. Staff explained to the commission the process of obtaining regulatory approval for the customer transfer. After a discussion, a motion was made by Chris Zellner and seconded by Shirley Nelson to have staff proceed with the acquisition of the WP&L territory and customers and include costs of up to $157,613 in the 2017 or 2018 budget. Motion carried. 4 Supplemental Benefit Offering to Employees The commission discussed offering Aflac insurance to employees, similar to what was recently approved for other village employees by the village board. Aflac is supplemental to the current insurance provided by the utility and the premiums are paid entirely by those electing coverage. After a discussion, a motion was made by Steve Kraus and seconded by Roxanne Johnson to approve offering the supplemental benefit. Motion carried with Chris Zellner abstaining. Construction of Crew Room The commission was presented a plan to address space needs for the electric department staff. There is currently office work space for four members of the department but there are seven staff members. An area off the main shop which had previously been used for inventory storage has been cleared and staff has estimated that the cost to convert this to an office work space, including electrical, HVAC, desks, and storage, to be no more than $20,000. After a discussion, a motion was made by John Roessler and seconded by Roxanne Johnson to approve $20,000 for the construction of the crew room. Motion carried. Assistant Electric Superintendent The commission was updated on the status of hiring the assistance electric superintendent. Property Acquisition The commission was provided an update on the status of the property potentially available for purchase adjacent to the Industrial Substation that could be used for storage and the possible long-term construction of an expanded substation. After a discussion, a motion was made by Chris Zellner and seconded by John Roessler to allow the general manager to enter into negotiations with the current owner to purchase approximately 2.0 acres of land for an amount not to exceed the limit provided to the general manager. Motion carried with Steve Kraus voting no. Village-Wide Construction Projects The commission was updated on the Animart project and the preliminary discussions regarding improvements to land south of Woodland Drive and West of Highway Q. Electric Superintendent’s Report The general manager presented an update on behalf of the electric superintendent on various projects currently underway including the lighting at the Century Avenue project, Kilkenny phase 4A, the LED street light conversion, and the new feeder at the Division Street Substation. General Manager’s Report The general manager informed the commission about a significant electric back billing for a customer, the execution of the Verizon contract for the Frank H tower, and MEUW matters. 5 Financial Statements The July financial statements were presented, including a review of our investment portfolio provided by the Madison Investment Advisors. Consolidated operating income is $5,000 over budget for the month and $116,000 over budget for the year-to- date. A motion was made by Chris Thomas and seconded by Chris Zellner to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 6