WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting September 25, 2017 Members Present: Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson John Roessler Chris Thomas Excused: Chris Zellner Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Paul Endres, seconded by Steve Kraus, to approve the minutes of the August 28, 2017 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Shirley Nelson, to approve payment of the following bills: Vendor Description Total Ace Hardware Miscellaneous parts/supplies $ 213.97 Allen, L.W. Well maintenance 117.08 Border States Inventory & minor materials 17,976.31 BP * Gasoline for trucks 180.80 Capital City Cleaning & Supply Shop/office supplies 225.48 Cintas Corporation Uniforms 241.04 CJ's Lawn & Snow Services Lawn maintenance 271.00 Core & Main Water meters & water and sewer maintenance of mains 945.12 Coverall North America, Inc. Cleaning service 502.00 Inventory, minor mtls., tools, URD, street light & sewer trailer Crescent Electric maintenance 8,215.07 Dane Lumber & Home Center Shop supplies 365.59 Delta Dental Monthly dental premiums 1,556.53 Dixon Engineering, Inc. Eng.: Verizon & Frank H. towers 950.00 EFTPS * 941 taxes 27,043.84 Electrical Testing Lab PPE testing 481.39 Empower Retirement * Deferred Compensation & Roth 6,974.72 Exxon Mobil * Gasoline for trucks 2,112.13 Faith Technologies IR scan 839.00 Foss, Chris Contractor Maintenance of water services 5,829.00 Hach Company Chlorine testing 210.89 Integrated Communications Answering service 3.78 JM Test Systems, Inc. Tools 227.34 Koppes, Marty Reimbursement for health insurance premium paid 35.24 Larry's Tire, Inc. Trencher trailer maintenance 408.00 Meffert Oil Co. Gasoline for trucks 80.34 MEUW Seminar registration and JT & S program sessions 3,254.00 NAPA Auto Parts Truck maintenance 601.23 Neil's Liquor Reimbursement for filtration system damage 540.97 Northern Lake Service, Inc. Water samples 20.00 Payroll * 9/1 & 9/15 63,624.20 Pellitteri Data shred 33.20 Piggly Wiggly Office expense 47.35 1 Pitney Bowes Equipment lease fee 142.95 Pomp's Tire Service * Backhoe maintenance 648.90 Ruekert & Mielke, Inc. 2017 GIS annual services 1,699.70 Securian Financial Group * Life insurance premiums 697.83 SEERA, c/o Wipfil, LLP Focus program fee for August 3,753.26 SBank of CP/Credit Card Pymt* Conference registration, copy paper, computer exp., insect repellant for 2,237.50 field crew, lunch with candidate and tools Statz, Carl F. Tool 15.00 Stuart C Irby Co. Electric inventory and OH & URD maintenance 2,070.75 TDS Telecom * Monthly phone & modem service 859.06 Tyco Integrated Security Annual service charge for security system 928.51 United Paving Company Asphalt patching 10,296.00 Unity Health Insurance Health insurance premiums 22,273.94 The UPS Store Shipping charges for tool & water samples 24.47 U.S. Cellular * Monthly cell phone service 310.32 USIC Locating Services, LLC Locating services 4,236.29 Flexplan, electric & water taxes and reimburse for work done on light Village of Waunakee pole 76,274.20 Water Tower Clean & Coat Exterior cleaning of water tower 3,650.00 Weaver Auto Parts Truck maintenance 275.48 Wipperfurth Excavating, Inc. Water main valve leak 280.00 WI Dept. of Revenue * State and sales taxes paid 58,758.83 WPPI Energy August power bill 1,138,527.91 Energy assistance administration, hosted e-mail and financial and WPPI Energy accounting 23,587.73 software, member network assessment & monitoring, shared meter technician, member/WPPI wide-area-network and hosted utility billing & customer information software WI Retirement System * Retirement - August 14,373.15 WI Rural Water Association Membership renewal 555.00 WI State Lab of Hygiene Water samples 25.00 Yahara Materials, Inc. Water maintenance 785.35 Bills Received Subsequent to Packet Delivery Attoe, Steve Expense reimbursement 74.85 Bloom City Trailers, LLC New trailer 8,498.00 Border States Meters & inventory 12,130.00 Bruce Equipment Vac truck maintenance 49.43 Classic Custom Homes Refund 175.52 Corliss, Connie Refund 236.25 Crescent Electric Minor materials 522.89 CTW Corporation Well maintenance 26,689.00 Dish Monthly service 96.67 Fehr, Dan & Kristy Refund 47.83 Gilmore, Jenna Refund 258.60 Herlitzka, Tim Mileage reimbursement 216.00 Hometown News Newspaper and web ads 598.00 Infosend Billing costs 2,627.13 J & R Underground Work done on Division & Fourth Streets 9,932.12 Kalscheur, Dennis & Danielle Refund 158.69 Kerkenbush, Keri Refund 24.60 Kirch, Dennis Construction Refund 119.75 Lacewell, Gary Refund 36.47 Lewellyn, Kerryn Mileage reimbursement 28.03 Lincoln, Danny & Valerie Refund 230.85 Lunar Homes Refund 421.92 MG & E Boosters, wells, service building & lift stations 377.80 Neher Electric Supply Minor materials 444.00 2 Office Depot Office supplies 187.80 Parker, Mike Expense reimbursement 35.23 Power System Engineering Technical evaluation of applicants 1,035.00 Pulvermacher, Rich & Laura Refund 12.46 Resco Inventory, OH & URD maintenance 2,046.56 Rhyme Business Products Monthly lease payment & usage charges 532.53 Sanoy Builders Refunds 212.49 Town Planner Energy conservation proof ads 1,200.00 Verde, Oscar Refund 46.79 Village of Waunakee Refuse - August 55,878.85 Waste Water Training Sol. * Training registration 80.00 Weaver Auto Parts Liftstation maintenance 32.76 Wil-Kil Pest Control Pest control 34.25 Total Amount of Invoices Approved $ 1,636,742.86 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. 2018 Budget and Cash Reserves Policy The commission was presented a proposed timeline for the 2018 budget process. Staff also discussed a proposed cash reserves policy which will be presented at an upcoming meeting. Property Acquisition The commission was provided an update on the status of the property adjacent to the Industrial Substation. Hiring of Assistant Electric Superintendent The commission was informed about the candidate to be offered the Assistant Electric Superintendent position. Employee Performance Matter A motion was made by Steve Krause and seconded by Roxanne Johnson to go into closed session to discuss an employee performance matter in accordance with Wisconsin Statutes 19.85(1)(c) for the purpose of considering employment or performance evaluation of a public employee over which the utility commission has jurisdiction or exercises responsibility. Motion carried after affirmative roll-call vote of all commissioners. A motion was made by Steve Krause and seconded by Shirley Nelson to reconvene in open session. Motion carried after affirmative roll-call vote of all commissioners. Village-Wide Construction Projects The commission was updated on the Hovde and library projects. Electric Superintendent’s Report The electric superintendent discussed providing assistance in installing power to the round-a-bout, the new tie circuit for the Industrial and Division Street substations, sending two crew members to Florida for mutual aid assistance, and the Hwy Q 3-phase loop. 3 General Manager’s Report The general manager informed the commission about an employee resignation, the status of the new website, the follow-up provided by WPPI staff to a question about the WPPPI power supply mix, and WPPI losing a major customer and the impact this might have on the utility. Financial Statements The August financial statements were presented. Consolidated operating income is $8,000 under budget for the month but $109,000 over budget for the year-to-date. A motion was made John Roessler by and seconded by Chris Thomas to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4