WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting October 23, 2017 Members Present: Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson John Roessler Chris Zellner Excused: Chris Thomas Others Present: Tim Herlitzka John McLain John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Chris Zellner, to approve the minutes of the September 25, 2017 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Shirley Nelson, to approve payment of the following bills: Vendor Description Total American Leak Detection Leak detection $ 555.00 Bell Lumber & Pole Co. Inventory 8,012.75 Boardman Clark Legal: Personnel matter & Verizon water tower lease 970.00 Border States Minor materials 217.50 BP * Gasoline for trucks 200.09 Breunig, Pat Refund 32.46 Bruce Equipment Vac truck maintenance 660.79 Capital City Cleaning & Supply Shop/office supplies 151.44 Cintas Corporation Uniforms 241.04 Conney Safety PPE 221.70 Core & Main Sewer maintenance 306.25 Coverall North America, Inc. Cleaning service 502.00 Crescent Electric Inventory 1,650.00 Decker Supply Co. Signs for wells 59.55 Delta Dental Monthly dental premiums 1,556.53 EFTPS * 941 taxes 32,907.89 Electrical Testing Lab PPE testing 759.96 Empower Retirement * Deferred Compensation & Roth 6,974.72 Exxon Mobil * Gasoline for trucks 1,772.57 Fastenal Company Tools 6.75 Frazee, Christopher Refund 69.30 Hometown News Renewal of Waunakee Tribune 62.00 Infosend Billing costs 2,591.97 Insight FS LP fuel for forklift 169.56 Integrated Communications Answering service 317.50 Interstate Power Systems Lift station maintenance 186.59 Itron, Inc. Meter reading equipment maintenance 842.90 JFTCO, Inc. Backhoe maintenance 128.70 Krause Power Engineering North substation renovation 1,965.27 Lappen, Ricky Refund 28.94 Madison Metro Sewerage Dist. 3rd Qtr. Serv. - Village $295,703.76, SPL $64,120.71 & lab samples 361,845.19 Martinez, Jesus Refund 179.35 Meffert Oil Co. Gasoline for trucks 82.27 1 MEUW Safety management program fees 5,948.25 MG& E Boosters, wells, service building & lift stations 302.51 Midwest Meter Water meters 3,945.66 Minuteman Press Bill of rights stuffer 517.88 NAPA Auto Parts Truck maintenance 7.79 Northern Lake Service, Inc. Water samples 71.00 Patrick, Linda Refund 156.64 Payroll * 9/29 & 10/13 70,834.43 Pepsi Madison Soda for machine & equipment rental 133.40 Piggly Wiggly Office expense 10.15 PSC * Utility advance assessment 14,419.59 Resco Minor materials & OH maintenance 886.16 Rodriguez, Rachel Refund 193.49 Securian Financial Group * Life insurance premiums 638.03 SEERA, c/o Wipfil, LLP Focus program fee for September 3,765.29 Smith, Stacy Refund 179.46 Spielbauer, David Refund on Deposit 170.34 Stafford Rosenbaum Legal: General legal and AT/T & US Cellular agreements 585.00 SBank of CP/Credit Card Pymt* Irma costs, vac truck maintenance, office expenses, accounting 4,401.50 seminar registration, pc supplies, school/training expenses, trailer maintenance and tools Stuart C Irby Co. Minor materials 880.00 TDS Telecom * Monthly phone & modem service 860.29 TjH2b PCB testing 80.00 United Paving Company Asphalt patching 10,048.00 Unity Health Insurance Health insurance premiums 19,455.22 U.S. Cellular * Monthly cell phone service 398.12 USIC Locating Services, LLC Locating services 4,303.35 U.S. Postal Service P.O. box service fee 194.00 Village of Waunakee Refuse/September, electric & water taxes, flexplan and re-bills for: Human 135,379.84 Resources services, mechanic, Dean, Helt Diversified, office expenses Waunakee Tribune Newspaper and web energy conservation ads 923.00 Weaver Auto Parts Truck maintenance 409.46 WI Dept. of Revenue * State and sales taxes paid 54,195.44 WI Dept. of Revenue Gross revenue license fee 10,423.89 WPPI Energy September power bill 1,008,936.46 WPPI Energy Hosted e-mail and financial and accounting software, member network 2,278.98 assessment & monitoring, utility billing & customer information software, member/WPPI WAN and shared meter technician WI Retirement System * Retirement - September 23,724.82 Wittman, Daren & R. Pinder Refund 36.27 Yahara Materials, Inc. Electric & water maintenance 684.31 Bills Received Subsequent to Packet Delivery Ace Hardware Miscellaneous parts/supplies 580.41 Border States Meters & inventory 3,405.08 Crescent Electric Inventory 1,142.70 Energis High Voltage Resources Substation maintenance 3,711.50 EFTPS * 941 taxes for commission payroll 603.02 Hach Company Water chemicals 81.09 Herlitzka, Tim Mileage reimbursement 254.00 Madison Investment Advisors Management fees 4,381.57 Neher Electric Supply Street light maintenance 148.00 PSC Street lighting service tariff 645.09 Quality Cellular Phone chargers & hotspots for water trucks 109.96 Wauna-Key Locksmith New locks/keys for building, wells, towers, substation,etc. 2,421.25 Weaver Auto Parts URD & portable generator maintenance 234.45 Yahara Materials, Inc. URD maintenance 308.64 Total Amount of Invoices Approved $ 1,824,633.31 2  Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. 2018 Capital Budget The commission was presented the 2018 to 2022 capital budget. Overall there was consensus among the commissioners regarding the items in the budget and it will be presented for final approval at the November meeting. The budget includes significant costs for metering upgrades starting in 2018 and a representative from WPPI Energy will be in attendance at the December meeting to provide additional details about the proposed project. Cash Reserves Policy The commission discussed a proposed policy which states the utility should target a 135 day average of operation and maintenance expenses as the guideline for cash reserves for the utility. After a discussion, a motion was made by Roxanne Johnson and seconded by Shirley Nelson to approve the policy as presented, which includes requiring staff to provide annual commission updates regarding policy compliance. Motion carried. Utility Staffing Matters John McLain was introduced to the utility commission as the new Assistant Electric Superintendent. The commission was also informed about other staffing matters in the department. Village-Wide Construction Projects The commission was informed about the status of various projects in the community. Electric Superintendent’s Report The general manager reported on behalf of the electric superintendent on the status of the North Substation, Westbridge, and pole replacement projects. General Manager’s Report The general manager informed the commission about an article regarding staff providing mutual aid, the addition of more homes in a boosted water area, and other utility matters. Financial Statements The September financial statements were presented. Consolidated operating income is $25,000 under budget for the month but $85,000 over budget for the year-to-date. A motion was made Chris Zellner by and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3