Waunakee Utilities Commission

Waunakee Utilities Commission Meeting September 24, 2018 Members Present: Sam Ballweg Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson John Roessler Chris Zellner Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Chris Zellner, to approve the minutes of the August 27, 2018 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Chris Zellner, seconded by John Roessler, to approve payment of the following bills: Total Vendor Description $ 8.22 Arkadin, Inc. Conference call billing 18.41 Attoe, Steve Refund for dental insurance premium 1,090.11 Border States PPE 60.80 BP * Gasoline for trucks 229.30 Brooks Tractor Mini backhoe maintenance 165.12 Cintas Corporation Uniforms 9.75 Conney Safety PPE 9,313.09 Core & Main Water inventory & water meters 502.00 Coverall North American , Inc. Cleaning service 726.37 Crescent Electric Minor materials, metering & UG maintenance 1,764.06 Delta Dental Dental insurance premiums 23,635.01 EFTPS * 941 taxes 6,090.28 Empower Retirement * Deferred Compensation & Roth 2,472.80 Exxon Mobil * Gasoline for trucks 917.95 Hi-Line Utility Supply Truck maintenance 3,825.00 J & R Underground Boring work done on Hwy. 19 41.53 Lewellyn, Kerryn Mileage reimbursement 3,364.80 Martelle Water Treatment Chemicals for wells 135.48 MasterGraphics Ink cartridges for printer 8,197.35 MEUW 2nd 1/2 of annual dues & electric training sessions 495.78 Minuteman Press Bill stuffers 87.36 NAPA Auto Parts Truck parts/supplies 692.00 North Shore Bank * Deferred Compensation 62,186.28 Payroll* 8/31 & 9/14 65.90 Perkins Oil Oil for trucks 61.61 Piggly Wiggly Office expenses 142.95 Pitney Bowes Equipment rental 1,567.42 PSC Various matters before the commission 23,158.04 Quartz Health insurance premiums 546.41 Rhyme Business Products * Monthly lease payment & usage charges 587.32 Securian Financial Group, Inc. * Life insurance premiums 3,822.58 SEERA c/o Wipfli, LLP Focus program fee for August 1,335.02 SBank of CP/Credit Card Pymt* Building expenses, school expenses, trailer parts, seminar registration, tools & conference registration 151.10 Carl F. Statz & Sons Truck parts 409.66 T.A.S. Communications Answering service 907.87 TDS Telecom * Monthly phone & modem service 164.59 Trace, Sam Mileage reimbursement 6,961.51 United Paving Asphalt patching 74.92 The UPS Store Shipping charges for bill stuffers 1  12,618.99 USABlueBook Chemical pumps 400.99 U.S. Cellular * Monthly cell phone service 7,983.50 USIC Locating Services Locating services 226,157.06 Village of Waunakee Flexplan, electric & water taxes and re-bills for: Dean & Wolf Paving 7.01 Weaver Auto Parts Truck parts 62,753.97 WI Dept. of Revenue * State taxes & sales tax paid 1,118,708.29 WPPI Energy August power bill 2,647.55 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, member/ WPPI WAN , member network support and shared meter technician 19,199.54 WI Retirement System * Retirement - August 585.00 WI Rural Water Association Membership renewal 25.00 WI State Lab of Hygiene Water samples 31,931.24 Zimbrick Chevrolet * New vehicle Bills Received Subsequent to Packet Delivery 2,400.00 Acker, Tom Driveway repair caused by water main leak 671.00 Boardman Clark Legal: Charter lease & WPL territorial issues 197.62 Bock, Robert Refund 1,149.45 Border States Substation & UG maintenance 630.34 Bruce Equipment Vac truck maintenance 181.71 Capital City Cleaning & Supply Shop/office supplies 250.00 Carroll, Olivia Scholarship 290.52 CCP Industries PPE & vac truck maintenance 55.04 Cintas Corporation Uniforms 35.00 C & M Hydraulic Tool Supply Tools 7,569.54 Crescent Electric Inventory, minor materials & well maintenance 43.93 Cruz, Marlaine Refund 149.80 Gomez, Nuvia Refund 216.00 Herlitzka, Tim Mileage & expense reimbursement 66,784.00 Honeywell Electric meters & AMI gatekeepers 2,590.30 Infosend, Inc. Billing costs 998.15 Johnson Controls Security Solutions Annual service charge for security system 13,530.00 J & R Underground Boring work done on Pleasant Dr. & Short St. 327.09 MG & E Boosters, wells, service building & lift stations 55.11 Murphy, Jeffrey & Mary Refund 356.85 Northeast WI Technical College Apprentice line worker tuition 38.38 Pechan, Daniel Refund 1,570.00 Pitney Bowes Maintenance on bill stuffer 1,265.00 PSE Electric mapping updates 7,167.66 Resco Inventory 113.73 Rupp, James & Dorothy Refund 628.04 Strand Associates Assistance with water sampling matter 111.00 Tri-County Paving Maintenance of water mains 69.78 Utility Sales & Services Truck maintenance 36.00 Wil-Kil Pest Control Pest control $ 1,758,484.93 Total Amount of Invoices Approved Motion carried. Public Comment There was no public comment. Lease Amendment with Verizon Wireless The commission discussed a proposed amendment to the lease with Verizon Wireless at the Ripp Park Water Tower. After a discussion, a motion was made by Steve Kraus and seconded by Shirley Nelson to approve a contract amendment with the following terms:  A new lease amount of $28,000 plus the $1,800 for declining the minutes offered in the original contract, making the total annual lease payment $29,800.  A one-time payment of $11,700, which is half of the full amount of the $1,800 payments for 13 years. 2   An up-front payment of $7,500 for our legal and engineering costs, with a provision to refund actual costs that are less than the $7,500. Motion carried. Electric Overhead and Underground Construction Specifications The electric department uses various general industry standards for constructing overhead and underground infrastructure. Utility staff presented a set of construction standards to be used by employees in an attempt to standardize operations. The recommended standards have been obtained with permission from the Minnesota Municipal Utilities Association (MMUA). After a discussion, a motion was made by John Roessler and seconded by Paul Endres to approve the use of construction standards as found in the MMUA Electric Overhead and Underground Construction Specifications book. Motion carried. Creation of Compensation Committee The commission discussed forming a Compensation Committee to meet prior to the December meeting. The purpose of the committee is to discuss current and proposed wages for staff and to try to create consensus on recommended salary adjustments to allow for a more efficient use of commission time at the December meeting. The committee would then provide salary recommendations to the full commission at the December meeting. Paul Endres and Chris Zellner indicated support for joining the committee. Customer Engagement Procedures During Service Interruptions The commission discussed the current methods used to interact with customers during after-hours service interruptions and methods to improve on this in the future. Advanced Metering Infrastructure Project The commission was provided an update on the project. All the gatekeepers are installed and the billing system software changes are complete. There are four meters in the field with one still having communication problems. Village-Wide Construction Projects No projects were discussed this month. Operations Report An update was provided on televising sewer mains, installing chemical pumps at the wells, the status of the acquisition of additional customers from Alliant, and recent service interruptions. General Manager’s Report The general manager informed the commission about the results of the anti-phishing efforts, potential changes to the current health plan for 2019, the MMSD budget increase for 2019, and an employee resignation. Financial Statements The August financial statements were presented. Consolidated operating income is $243,000 over budget for the year but the sewer results are $16,000 under budget due to increased MMSD expenses. A motion was made by John Roessler and seconded by Sam Ballweg to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3