Waunakee Utilities Commission

Waunakee Utilities Commission Meeting August 27, 2018 Members Present: Sam Ballweg Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson John Roessler Chris Zellner Others Present: Tim Herlitzka John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Sam Ballweg, seconded by Shirley Nelson, to approve the minutes of the July 23, 2018 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Paul Endres, seconded by Chris Zellner, to approve payment of the following bills: Total Vendor Description $ 334.81 Ace Hardware Miscellaneous parts/supplies 76.98 AFLAC * Monthly premiums 122.60 Allen, L.W. Well maintenance 400.00 Bond Trust Services Paying agent fee 40.32 Altisource Single Family Refund 2,030.00 Boardman Clark Legal: Verizon water tower lease, AMI contract, WPL purchase 2,048.30 Border States Inventory 57.09 BP * Gasoline for trucks 220.16 Cintas Corporation Uniforms 276.00 CJ's Lawn & Snow Services, Inc. Lawn maintenance 1,230.00 Core & Main Water meters 82.74 Corning & Associates, LLC Refund on Deposit 298.80 County Materials Corporation Maintenance of hydrants, services & mains 502.00 Coverall North American , Inc. Cleaning service 1,551.65 Crescent Electric Tools, W.O. mtls., URD & street light maint., minor materials and shop supplies 12,168.91 CTW Corporation Well #3 maintenance 1,764.06 Delta Dental Dental insurance premiums 324.06 Delzer, Benjamin & Elizabeth Refund 101.92 Dish Network * Monthly service 22,683.03 EFTPS * 941 taxes 6,090.28 Empower Retirement * Deferred Compensation & Roth 24,119.08 Energis High Voltage Resources North Substation project 2,200.94 Exxon Mobil * Gasoline for trucks 152.92 Foursights Investments Refund 92,460.55 Fresco, Inc. Inventory 335.00 Hometown News Advertising 45.75 Horner, John & Dani Fleming Refund 2,589.20 InfoSend Billing costs 84.15 Insight FS Fuel for forklift 3,490.00 J & R Underground Boring work done on N. Madison St. & Westbridge 98.97 Lewellyn, Kerryn Mileage reimbursement 4,401.95 Madison Investment Advisors Quarterly management fee 309.14 MG & E Boosters, wells, service building & lift stations 6,126.70 MEUW Regional safety management program fees for 3rd quarter 223.27 Midwest Homes Refund 2,825.00 Midwest Testing Meter testing 385.90 Millennium URD maintenance 1  991.29 Minuteman Press Bill stuffers 356.00 Northern Lake Service, Inc. Water samples 692.00 North Shore Bank * Deferred Compensation 166.24 Office Depot Office supplies 89,975.98 Payroll* 7/20, 8/3 & 8/17 65.90 Perkins Oil Generator maintenance 462.17 Public Service Commission Costs for reviewing WPL customer transfer application 23,158.04 Quartz Health insurance premiums 283.49 Ralph, Derek Refund 30.00 Register of Deeds * Easement 45,729.71 Resco Inventory, transformers & UG maintenance 573.41 Rhyme Business Products * Monthly lease payment & usage charges 587.32 Securian Financial Group, Inc. * Life insurance premiums 3,822.70 SEERA c/o Wipfli, LLP Focus program fee for July 473.99 SBank of CP/Credit Card Pymt* Clothing, blade for cut-off saw, office expenses, conference registration 12,187.00 Strand Associates, Inc. Library site construction observation, sewer comprehensive plan 18,573.62 Stuart C Irby Co. Tools & inventory 63.33 T.A.S. Communications * Answering service 125.73 T.A.S. Communications Answering service 907.64 TDS Telecom * Monthly phone & modem service 533.00 Therma-Stor, LLC Well maintenance 205.67 TMS Investments, LLC Refund 80.72 The UPS Store Shipping charges for bill stuffers 451.95 U.S. Cellular * Monthly cell phone service 12,387.00 USIC Locating Services * Locating services 6,976.00 USIC Locating Services Locating services 149,860.72 Village of Waunakee Flexplan, refuse/July, electric & water taxes and re-bills for: Dean, utility ins. and mechanic 83.30 Weaver Auto Parts Parts for air compressor and generators 252.10 Webster, Holly & Scott Refund 36.00 Wil-Kil Pest Control Pest control 61,633.86 WI Dept. of Revenue * State taxes & sales tax paid 1,166,366.52 WPPI Energy July power bill 2,788.80 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, member/ WPPI WAN , member network support, shared meter technician and low-income admin. service 13,035.95 WI Retirement System * Retirement - July 25.00 WI State Lab of Hygiene Water samples 540.91 Yahara Materials, Inc. Water maintenance Bills Received Subsequent to Packet Delivery 297.44 Ace Hardware Miscellaneous parts/supplies 115.47 AFLAC * Monthly premiums 294.40 Crary Investments LLC Refund 55.04 Cintas Corporation Uniforms 511.30 Conney Safety Rubber disposable gloves 3,746.00 Core & Main Water meters 197.44 Crescent Electric Inventory 101.92 Dish Network Monthly service 243.00 Herlitzka, Tim Mileage reimbursement 994.00 JMB Development, LLC Refund on deposit 294.40 Knight Barry Title Group Refund 359.00 Midwest Meter Inc. Water meter parts 9,525.03 Resco Cable marker balls and transformers 404.19 Viking Electric Supply Tools 5.11 Weaver Auto Parts Exhaust fan for Well 4 $ 1,823,879.03 Total Amount of Invoices Approved Motion carried. Public Comment There was no public comment. 2 Electric Vehicle Charging Station Incentive Program The commission was informed about the evolving electric vehicle industry and a new matching incentive offered by WPPI for customers installing Level 2 charging stations. The commission discussed a proposed electric vehicle charging station incentive program recommended by utility staff:  $250 for installation of a Level 2 charger at a residential home.  $1,000 for installation of a Level 2 charger at a commercial customer with a maximum of two incentives per customer, per year.  $1,500 for installation of a dual-headed Level 2 charger at a commercial customer with a maximum of two incentives per customer, per year. The net utility costs are proposed to be capped at $5,000 annually and will be offered on a first-come, first- served, basis. The WPPI Energy Services Representative will be the designated staff member inspecting the installations and recommending approval of the incentive payments. The new incentive program offered by WPPI will match up to 50% of the utility costs, with a maximum of $5,000 annually. The Energy Conservation account in the budget will be used to fund the incentive program. A motion was made by Chris Zellner and seconded by Shirley Nelson to approve the incentive program. Motion carried. Chemical Pump Purchases for Wells The current chemical pumps used at all wells continue to experience performance issues and utility staff presented a quote for the purchase of new ones for an amount not to exceed $12,638.48. The proposed pumps are ones recommended by other utilities. After a discussion, a motion was made by Paul Endres and seconded by Roxanne Johnson to approve the purchase. Motion carried. 2018 Financial Audit Services The village finance committee will consider a proposal for financial audit services from Schenck for the year ending December 31, 2018 at an upcoming meeting. The utility portion of the audit proposal is $15,500, a $400 increase from the prior year. Schenck has been the auditor for the village and utilities for the past six years. After a discussion, a motion was made by Sam Ballweg and seconded by Steve Krause to approve the utility portion of the audit contract contingent on the remainder of the contract being approved by the finance committee. Motion carried. Advanced Metering Infrastructure Project The commission was provided an update on the project. The utility has received the first batch of meters. These will not be deployed until the gatekeepers arrive and are installed and the billing system software changes are finalized. Village-Wide Construction Projects The commission was informed about the planned expansion at the Octopi brewery and the additional wastewater to be discharged from increased brewing operations. Operations Report Various operational matters from the water, sewer, and electric departments were shared with the commission. 3 General Manager’s Report The general manager informed the commission about the status of the water main replacement project and the water sampling matter related to the project, the WPPI dividend report, the upcoming PSCW public hearing regarding the transfer of additional customers from Aliant Energy, the status of televising the sewer main around certain areas that were recently bored, assistance provided to Middleton in support of recent storm damage cleanup, and the details of a new sewer main being installed to serve the Woodland West area. Financial Statements The July financial statements were presented. Consolidated operating income is $287,000 over budget for the year but the sewer results are $3,000 under budget due to increased MMSD expenses. A motion was made by Chris Zellner and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4