Waunakee Utilities Commission

Waunakee Utilities Commission Meeting July 22, 2019 Members Present: Paul Endres Chris Zellner John Roessler Roxanne Johnson Shirley Nelson Steve Kraus Gary Herzberg Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Paul Endres, seconded by Shirley Nelson, to approve the minutes of the June 24, 2019 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Gary Herzberg, to approve payment of the following bills: Total Vendor Description $ 334.66 Ace Hardware Miscellaneous parts/supplies 179.10 AFLAC * Monthly premiums 317.20 Allen, L.W. Booster maintenance 851.50 Boardman Clark Legal: WPL customer acquisition & Charter lease 827.31 Border States Substation & UG maintenance 94.91 BP * Gasoline for trucks 118.22 Capital City Cleaning & Supply Shop/office maintenance 220.16 Cintas Corporation Uniforms 276.00 CJ's Lawn & Snow Services, Inc. Lawn maintenance 20,149.84 Core & Main Water meters 502.00 Coverall North American, Inc. Cleaning service 793.04 Crescent Electric W.O. materials 157.85 Dattilo, Brian Refund 1,724.53 Delta Dental Monthly dental insurance premiums 28.43 Dinga, Ashley Refund 5,900.00 Dixon Engineering, Inc. Maintenance of towers 25,850.01 EFTPS * 941 taxes 6,911.52 Empower Retirement * Deferred Compensation & Roth 79.48 Endres Mfg. Company Transformer maintenance 1,445.36 Exxon Mobil * Gasoline for trucks 437.50 GZA Controls, LLC Repair gate 2,630.61 Infosend Billing costs 220.05 Insight FS Spray for shop, hoses & fuel for forklift 152.50 Jaffett, Victor & Veronica Refund 169.27 Johnson, Rusty Dean Refund 177.45 Kokesh, Brad & Christie Refund 122.60 Lorenz, Sara Refund 243.46 Luby, Jason & Heather Refund 181.28 Lundgren, Laura Refund 423,694.48 Madison Metro Sewerage Dist. 2nd Qtr. Serv. - Village $339,028.86, SPL $84,665.62 114.07 Mathwich, Lila & Dale Refund 1,257.00 Menasha Utilities Line design training seminar 6,126.70 MEUW Regional safety program (quarterly payment plan) 141.60 Miller, Roxanne Refund 499.48 Minuteman Press Bill stuffers 177.02 New Era Graphics A/P vouchers 356.30 Northeast WI Technical College Apprentice school tuition for Sam Trace 365.00 North Shore Bank * Deferred Compensation 365.00 North Shore Bank Deferred Compensation 1  55.60 Office Depot Office supplies 84,552.93 Payroll* 7/5 & 7/19 135.15 Pepsi Madison Soda for machine & machine rental 102.00 Piggly Wiggly Shop/office supplies 16,011.42 Quartz Monthly health insurance premiums 443.41 RG Heating & Air Conditioning, Inc. Building maintenance 621.61 Rhyme Business Products * Monthly lease payment & usage charges 129.27 Rudisill, Jolene & Alan Refund 639.66 Securian Financial Group * Life insurance premiums 3,917.97 SEERA c/o Wipfli, LLP Focus program fee for June 69.29 Speedpro Imaging Refund 61.50 Stafford Rosenbaum Legal: General 4,126.16 SBank of CP/Credit card payment * School expenses, building maintenance, office expenses, gloves, conference room chair, truck maintenance, postage ink, substation maintenance 474.41 Stuart C Irby Co. UG maintenance 855.66 Suttle Straus Envelopes 146.40 T.A.S. Communications Answering service 921.57 TDS Telecom * Monthly phone & modem service 47.80 Teem Rentals, LLC Refund 3,770.00 TelCom Construction TDS fiber/joint utility duct project 35.00 Tri-County Paving Electric maintenance 482.42 USA BlueBook Water meter expenses 406.90 U.S. Cellular * Monthly cell phone service 9,280.76 USIC Locating Services Locating services 146,244.42 Village of Waunakee Flexplan, refuse/June, electric & water taxes & re-bill for human resources services 27.32 Vondra Engraving, Inc. Name plate for commission plague 160.00 Waunakee Touchdown Club Donation 45.00 Wil-Kil Pest Control Pest control 50,683.04 WI Dept. of Revenue * State & sales taxes paid 884,694.27 WPPI Energy June power bill 11,073.65 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, energy assistance administration & new server 14,356.05 WI Retirement System * Retirement - June 26.00 WI State Lab of Hygiene Water samples 317.21 Yahara Materials, Inc. UG maintenance Bills Received Subsequent to Packet Delivery $ 2,273.82 Border States Electric inventory 911.38 Crescent Electric Inventory, street light & UG maintenance 8,850.00 Dixon Engineering, Inc. Maintenance of towers 3,167.00 Everything2go.com New tables for conference room 51.00 Herlitzka, Tim Mileage reimbursement 911.70 Itron, Inc. Meter reading equipment maintenance 1,035.00 Journey Communications, Inc. Electric work done for W.O. 22.04 Karls, Dana Mileage reimbursement 2,210.16 Madison Metro Sewerage Dist. 2nd Qtr. lab samples 316.27 MG & E Boosters, wells, service building & lift stations 420.00 Northern Lake Service, Inc. Water samples 115.38 North Shore Bank HSA deposits for 2 employees 115,410.29 Resco Electric inventory 99.75 Ruekert & Mielke, Inc. Water mapping 183.29 Strand Associates, Inc. SCADA system upgrades 759.10 Stuart C Irby Co. Electric inventory 1,740.00 TelCom Construction TDS fiber/joint utility duct project 38,978.00 Unite Utility, LLC TDS fiber/joint utility duct project 242.29 Yahara Materials, Inc. Water lateral maintenance $ 1,916,802.81 Motion carried. Public Comment 2 There was no public comment. Sale of Overhead Electric Line to American Transmission Company The utility owns an overhead electric line that connects to a line owned by the American Transmission Company (ATC) on Kopp Road near the golf course. This 69kV line is approximately 1.3 miles long and serves the North Substation. The utility does not have the equipment needed to maintain the line and staff is recommending that it be sold to ATC. The utility commission asked for additional information about this matter and the topic will be addressed again at a future meeting. Contract for Underground Locating Services The commission was presented a contract from GLS Utility, LLC (GLS) for underground locating services. GLS is the company recommended by staff after reviewing vendors for this service. After a discussion, a motion was made by John Roessler and seconded by Steve Kraus to enter into the contract with GLS contingent on approval by the utility attorney. Motion carried. Contractor Services Agreement with TDS The commission was presented an agreement to consider with TDS to perform work installing underground services on their behalf. This is in addition to the joint trenching work already performed for TDS and Charter. TDS will be required to supply all materials but the utility will provide the labor necessary to make the connections and the utility will charge $210 per service, which is more than the fully-loaded cost to do the work on their behalf. After a discussion, a motion was made by Steve Kraus and seconded by Paul Endres to approve the Contractor Services Agreement with TDS contingent on approval by the utility attorney. Motion carried. Addendum to Memorandum of Understanding Regarding Shared Human Resources Services The utility receives Human Resources (HR) services from staff at village hall. In exchange, the utility pays a proportionate amount of the cost of the position. This arrangement was originally approved by the utility commission in 2013. This has proven to be a valuable resource to the utility as sharing costs is more efficient than having to hire separate HR staff. The original agreement stipulated the utility is paying for a portion of the cost of the Assistant Administrator/HR manager position. However, since that position has been eliminated with the departure of Adam Bentley and the tasks associated with the position spread among several village hall staff, an amendment is proposed to the original contract to clarify that we are paying for the HR services, not for a specific employee. After a discussion, a motion was made by John Roessler and seconded by Shirley Nelson to approve the addendum. Motion carried. Advanced Metering Infrastructure Project The commission was provided a project update, including the proactive calls staff make to customers regarding small water leaks. 3,239 electric meters have been installed and 1,101 water units are now in service. Village-Wide Construction Projects No projects were discussed this month. 3 Operations Report The electric superintendent provided an update on the Rex’s Innkeeper project, the Boston Pizza service extension, recent small outages, and providing mutual aid to Wisconsin Rapids. General Manager’s Report The general manager discussed the recent peak electric load due to the extreme weather conditions, citations issued to two people caught climbing the Main Street Water Tower, and a comparison of 2018 fuel mixes between WPPI and the Wisconsin IOU’s. The recently completed water tower and reservoir inspection reports were also discussed. Financial Statements The June financial statements were presented. Operating income is under budget for the month but slightly over budget for the year-to-date. Electric operating results continue to trail the budget and the prior year and will be monitored in the future for the possible need to increase rates. A motion was made by Gary Herzberg and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4