Waunakee Utilities Commission

Waunakee Utilities Commission Meeting October 28, 2019 Members Present: Paul Endres Chris Zellner John Roessler Roxanne Johnson Shirley Nelson Steve Kraus Absent: Gary Herzberg Others Present: Tim Herlitzka Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by John Roessler, seconded by Paul Endres, to approve the minutes of the September 23, 2019 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Chris Zellner, seconded by Shirley Nelson, to approve payment of the following bills: Total Vendor Description $ 89.68 Ace Hardware Miscellaneous parts/supplies 179.10 AFLAC * Monthly premiums 629.22 Arlington Hardware Co., Inc. Water tower & shop maintenance 202.42 Attoe, Steve Mileage reimbursement 402.62 Bernards, Edward & Amy Refund 1,826.50 Boardman Clark Legal: Charter/Spectrum lease & WPL acquisition 1,836.00 Border States URD maintenance 81.85 BP * Gasoline for trucks 61.81 Capital City Cleaning & Supply Shop/office supplies 220.16 Cintas Corporation Uniforms 8,188.88 Core & Main Water meters 502.00 Coverall North American, Inc. Cleaning service 10,036.00 Crescent Electric Inventory 37.28 David's Certified Auto Repair Truck maintenance 1,724.53 Delta Dental Monthly dental ins. premiums 107.17 Dish Network * Monthly service 39,248.24 EFTPS * 941 taxes 10,367.28 Empower Retirement * Deferred Compensation & Roth 1,704.22 Exxon Mobil * Gasoline for trucks 264.66 Global Equipment Co., Inc. Transformer maintenance 250.00 Grosse, Brandon EV fast charger rebate 45,000.00 Honeywell Water & sewer AMI meters 2,604.88 Infosend Billing costs 911.70 Itron, Inc. Meter reading equipment maintenance 163.97 Jet Vac Environmental Sewer camera maintenance 11,455.75 J & R Underground Boring work done on Easy St., N. Century Ave., South St. and Endres Rd. 220.26 Karls, Dana Mileage & expense reimbursement 61.27 Kokesh, Brad & Christine Refund 295.85 LaLande, Joshua & Kayla Refund 141.17 Long, Bernard & Diana Refund 1  197.32 MacQueen Equipment Vac truck maintenance 422,391.82 Madison Metro Sewerage Dist. 3rd Qtr. Serv. - Village $330,205.68, SPL $92,186.14 500.00 Maier, Keith Reimbursement for damage caused during change-over 4,340.33 Madison Investment Advisors, Inc. Quarterly management fee 604.00 Medivan, Inc. Hearing testing for employees 6,401.70 MEUW Regional safety program & mgmt. training session 283.41 MG & E Boosters, wells, service building & lift stations 3,024.00 Michels Corporation * Boring work done at 1204 Woodbridge Trail 81.50 Minuteman Press Door hangers 221.03 Musielewicz, Daniel & Annette Refund 297.13 NAPA Auto Parts Truck & lift station maintenance 730.00 North Shore Bank * Deferred Compensation 365.00 North Shore Bank Deferred Compensation 117,268.54 Payroll* 9/27, 10/11, 10/25 & commission payroll 31.65 Pepsi Madison Equipment rental 95.00 Power System Engineering, Inc. Mapping expense - electric 14,314.71 Public Service Commission * Utility advance assessment 945.02 Public Service Commission WP & L customer transfer 16,011.42 Quartz Health Benefit Plans Corp. Monthly health insurance premiums 60.00 Register of Deeds * Easement 478.49 Resco URD maintenance 1,469.88 RG Heating & A/C, Inc. Boiler maintenance 639.66 Securian Financial Group * Life insurance premiums 3,946.66 SEERA c/o Wipfli, LLP Focus program fee for September 3,038.89 SBank of CP/Credit card payment * Conference and hotel expenses, office supplies, school expenses, gas for truck, workshop registrations, truck & generator maintenance, tool, computer exp., parking exp. & office expenses 12,243.04 Strand Associates, Inc. SCADA project 3,632.96 Stuart C Irby Co. Inventory 179.48 T.A.S. Communications, Inc. Answering service 1,023.11 TDS Telecom * Monthly phone & modem service 277.24 Trace, Sam Mileage reimbursement 4,000.00 United Paving Maintenance of water mains 438.46 Unite Utility Refund 35.59 UPS Store Shipping charges for sewer camera 452.14 U.S. Cellular * Monthly cell phone service 194.00 U.S. Postal Service * Box service fee 157.60 Utility Sales & Service Truck maintenance 143,960.47 Village of Waunakee Flexplan, refuse/Sept. and electric & water taxes 275.00 Waunakee Rotary Foundation Rotary lights program support 119.04 Weaver Auto Parts Truck & hydrant supplies 51,576.69 WI Dept. of Revenue * State & sales taxes paid 12,088.86 WI Dept. of Revenue Gross revenue license fee 871,635.76 WPPI Energy September power bill 4,535.02 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges and computer maintenance 14,298.15 WI Retirement System * Retirement - September 26.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packet Delivery 227.58 AFLAC Monthly premiums 49,659.63 Alliant Energy Customer transfer 14,780.03 Border States Inventory 2  61.26 Cintas Corporation Uniforms 2,019.52 Crescent Electric UG maintenance & inventory 107.17 Dish Network Monthly service 477.48 Electrical Testing Lab PPE testing 15,690.00 GLS Utility, LLC Locating services 79.00 Herlitzka, Tim Mileage reimbursement 429.00 Hometown News Smart thermostat ad 2,634.61 Jet Vac Environmental Sewer camera maintenance 1,588.54 Madison Metro Sewerage Dist. Lab samples from SPL 298.38 Mid-State Technical College Meter tech apprenticeship 477.82 Minuteman Press Bill stuffer & business cards 868.99 Resco PPE & UG maintenance 515.07 Rhyme Business Products Monthly lease payment & usage charges 369.39 USA BlueBook Water meter expense 65.14 Utility Sales & Service Truck maintenance 48,413.41 Village of Waunakee Re-bills for: Ins., flexplan, picnic lunch, BRS Radiator Machine & Raymond Carttell $ 1,996,462.26 Motion carried. Public Comment There was no public comment. Capital Budget and Proposal for Engineering Services for the Well 3 Reservoir Roof Project The commission discussed the 2020-2024 capital budget, including the replacement of the vacuum truck. After a discussion, a motion was made by John Roessler and seconded by Steve Kraus to include the replacement of the vacuum truck in the 2020 budget. Motion failed on a 1-5 vote. The commission also discussed replacement of the Well 3 Reservoir roof. An engineering proposal from Strand for an amount not to exceed $17,500 was received and an engineering proposal from Dixon for an amount not to exceed $16,000 was received. After a discussion, a motion was made by Steve Kraus and seconded by Paul Endres to approve the capital budget and the Dixon proposal. Motion carried. Health Insurance Plan Offering for 2020 Village HR staff recently worked with our insurance broker to solicit health insurance proposals for 2020 and the village board recently approved a proposal that keeps the same coverage from Quartz, with no change to the HSA contribution to employees, a 7.96% premium increase for 2020, and an 8.9% premium cap for 2021. The 2020 cost increase to the utility is estimated to be $15,117, a 5.65% increase. After a discussion, a motion was made by Chris Zellner and seconded by Shirley Nelson to approve the Quartz proposal. Motion carried. Demonstration of New Water and Sewer SCADA System The commission was provided a brief overview of the new SCADA system. Advanced Metering Infrastructure Project 3 The commission was provided a project update. 3,824 electric meters have been installed and 1,651 water units are now in service. Village-Wide Construction Projects Utility staff provided information about several new projects in the village. Operations Report Various operations topics were discussed. General Manager’s Report The general manager discussed recent news regarding PFAS and the testing done by the utility in the past which did not detect any in the water samples taken, and a recent meeting with the Chief Engineer and Director of the Madison Metropolitan Sewerage District. Financial Statements The September financial statements were discussed. Consolidated operating income is under budget for the year, primarily due to electric utility operating results. A motion was made by Chris Zellner and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4