WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting August 24, 2020 Members Present: Paul Endres Chris Zellner Roxanne Johnson John Roessler Shirley Nelson Steve Kraus Others Present: Tim Herlitzka Randy Dorn Dave Dresen Bridgot Gyspers Ed Maxwell Absent: Gary Herzberg John Roessler called the regular meeting of the Waunakee Utilities Commission to order. The meeting was held virtually due to COVID-19. All votes were taken via a roll-call. Minutes A motion was made by Shirley Nelson and seconded by Paul Endres to approve the minutes of the July 27, 2020 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Steve Kraus to approve payment of the following bills: Total Vendor Description $ 1,990.00 Ageless Concrete, LLC Maintenance of water service 160.00 Allen, L.W. Lift station maintenance 5,500.00 AVT Electric, Inc. Meter socket maintenance 400.00 Bond Trust Services Corp. Paying agent fee 32.76 Brown, Stephen Apartments Refund 1,521.26 B.R.S. Radiator, Machine & Fabrication Lift station maintenance 359.01 Cintas Corporation Uniforms 3,229.35 Core & Main Inventory & maintenance of services 502.00 Coverall North American, Inc. Cleaning service 1,033.97 Crescent Electric UG & OH maintenance 575.84 Daleo, Jacqueline Refund 1,873.48 Delta Dental Monthly dental insurance premiums 2,944.00 Diggers Hotline, Inc. Locating services - 2nd prepayment 27,441.71 EFTPS * 941 taxes 7,820.00 Empower Retirement * Deferred Compensation & Roth 2,159.55 Exxon Mobil * Gasoline for trucks 306.17 Fackrell, Regan & Andrea Refund 51.07 Fisher, Brian & Gwyneth Refund 11,154.50 GLS Utility, LLC Locating services 288.00 HG Signs Vehicle lettering 1,184.58 Hyatt, Dave & Joan Refund 84.15 Insight FS Fuel for forklift 1,332.31 Interstate Power Systems Lift station maintenance 82.15 Meffert Oil Co. Gasoline for trucks 350.00 MEUW Workshop registrations 702.00 Millennium Minor materials 100.00 Municipal Wholesale Power Group 2020 dues 1  112.83 NAPA Auto Parts Truck parts/supplies 343.00 Northern Lake Service, Inc. Water testing 1,000.00 North Shore Bank * Deferred Compensation 68,495.07 Payroll* 7/31 & 8/14 9,108.36 Resco Inventory, OH, UG & transformer maintenance 2,000.00 Reserve Account * Postage for machine 159.91 RG Heating & Air Conditioning Building maintenance 526.76 Rhyme Business Products * Monthly lease payment & usage charges 310.77 Rosenberry, Dave Refund 1,020.00 Ruekert & Mielke, Inc. Evaluate replacing sewer main 795.25 Securian Financial Group * Life insurance premiums 4,382.82 SEERA c/o Wipfli, LLP Focus program fee for July 168.00 Stafford Rosenbaum, LLP Easement & water tower matters 1,875.89 SBank of CP/Credit card payment * Tools, oil for trucks, trailer parts, postage, paper, books for class, meeting expenses, office supplies and materials for garden 1,548.14 Steel Surgeon, LLC UG maintenance 3,713.93 Stuart C. Irby Inventory, OH & UG maintenance 153.57 T A S Communications Answering service 969.06 TDS Telecom * Monthly phone & modem service 200.08 The UPS Store Shipping charges for bill stuffers 371.25 U.S. Cellular * Monthly cell phone service 155,918.20 Village of Waunakee Flexplan, refuse/July, electric & water taxes and re-bills for: mechanic & insurance 3,000.00 Village of Waunakee Donation from WPPI COVID recharge initiative 1,500.00 Waunakee Community Schools Donation from WPPI COVID recharge initiative 50.40 Weaver Auto Parts Lift station supplies 1,575.00 Wesco Metering 73,679.56 WI Dept. of Revenue * State & sales taxes paid 1,203,083.56 WPPI Energy July power bill 5,697.92 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, low-income administrative service fee & retail billing services 22,959.92 WI Retirement System * Retirement - July 26.00 WI State Lab of Hygiene Water samples 188.25 Woodruff, Tyson Refund 139.74 Yahara Materials, Inc. W.O. materials Bills Received Subsequent to Packet Delivery $ 227.58 AFLAC Monthly premiums 823.00 Boardman Clark Legal: Assistance with hiring matter 14,719.62 Border States Inventory, UG & transformer maintenance 119.67 Cintas Corporation Uniforms 1,509.61 Crescent Electric Inventory & UG maintenance 17,411.63 CTW Corporation Well 3 booster pump maintenance 166.00 Herlitzka, Tim Mileage reimbursement 2,685.00 J & R Underground Boring work at 5th & 6th St. and Monteray Lane 1,542.50 LMS Construction Dig & backfill trench for Westview Meadows 2  250.00 McPherson, Robert EV charging initiative 175.00 MEUW Training registration 254.36 MG & E Boosters, wells, service building & lift stations 43.42 Minuteman Press Business cards & laminated phone numbers 75.00 Niesen & Son Landscaping, Inc. UG maintenance 100.00 Overhead Door Company of Madison Shop door maintenance 1,709.75 Power System Engineering, Inc. Electric mapping expense 93.43 Public Service Commission Electric rate increase costs 18,453.59 Quartz Health Benefit Plans Corp. Health insurance premiums 1,087.43 Resco Inventory 526.76 Rhyme Business Products Monthly lease payment & usage charges 855.24 Steel Surgeon, LLC Equipment modification 5,357.81 Strand Associates, Inc. Lexington booster station modifications, assistance with chopper pumps at lift stations 394.00 Trending Now Promotions Clothing for new employee & extra masks 41.00 Tri-County Paving Maintenance of hydrants 13,302.21 Work Truck Stuff, Inc. * Equipment for new electric metering van $ 1,720,174.71 Motion carried. Public Comment There was no public comment. Sanitary Sewer Main Replacement Analysis A report was presented by Bridgot Gyspers and Ed Maxwell of Ruekert and Mielke which considers the costs of replacing leaking sanitary sewer main versus paying for the charges to treat the infiltration and inflow. Utility staff will continue to evaluate specific areas in the service territory to target for replacement or lining. Lease Amendment with Verizon Wireless The utility has been working with Verizon Wireless regarding an amendment to the existing lease at the Ripp Park Tower with the proposed terms:  A new lease payment of $31,516 for 2020.  A continued 5% annual increase in lease payments as the current lease stipulates.  An up-front payment of $7,500 for our legal and engineering costs. A refund will be provided if the actual costs are less than the $7,500.  The ability to have any further changes made to the lease amendment provided they are acceptable to our attorney. A motion was made by Chris Zellner and seconded by Shirley Nelson to approve the lease amendment with the above terms. Motion carried. COVID Recharge Program Expenditures The general manager provided an update on the program expenditures. Advanced Metering Infrastructure Project The commission was provided a project update. 6,429 electric meters have been installed and 3,025 water units are now in service. Village-Wide Construction Projects 3 A brief update was provided on various projects in the service territory. Operations Report The commission was provided an update on various operational matters including another blockage at the Westbridge Lift Station. General Manager’s Report The general manager discussed the extension of the moratorium on disconnection of residential electric service by the Public Service Commission. Financial Statements The July financial statements were presented. A motion was made by Shirley Nelson and seconded by Paul Endres to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4