WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting July 20, 2022 Members Present: Chris Zellner John Roessler Shirley Nelson Roxanne Johnson Steve Kraus Excused: Paul Endres Gary Herzberg Others Present: Tim Herlitzka Jared Heyn John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Steve Kraus and seconded by Shirley Nelson to approve the minutes of the June 27, 2022 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Shirley Nelson to approve payment of the following bills: Total Vendor Description $ 876.50 APG (Adams Publishing Group)* Web and energy assistance ads 254.70 AFLAC * Monthly premiums 27.91 Auto Value parts store Oil, gear lube 165.78 Eric Bennett or Lindsey Schneider Refund 2,086.68 Bogie Enterprises Inc. Maintenance of sewer camera 16.92 Cornitria Brown Refund 165.20 Brian Barbian or Mary Burke Refund 350.31 Cintas Corporation Uniforms 73.89 Joseph Clarke Refund 1,196.50 Core & Main Water meter expense 1,518.47 Delta Dental* Dental Insurance 110.32 Mary Dixon Refund Coverall North America, Inc. Cleaning service Crescent Electric Metering and street light maintenance Delta Dental Monthly premiums Dorn, Randy Clothing reimbursement 28,390.93 EFTPS * 941 taxes for 7/1, 7/15 7,579.92 Empower Retirement * Deferred compensation & Roth 7/1, 7/15 2,709.77 Exxon Mobil * Gasoline for trucks 35,443.93 Fresco Inc. Inventory (Stress Crete poles) 11,467.00 GLS Utility, LLC* Locating services 180.36 Karolyn Graser Refund 395.00 Michael & Melissa Hernandez Refund 267.50 HG Signs* Lettering for vacuum truck 5,319.42 InfoSend* Bill and print services 132.97 Eric Josing Refund 222.31 Donald & Cynhia Kobriger Refund 174.92 William Kosmeder Mileage reimbursement 502.00 Madison Support Center Cleaning Service 25.76 Cerise Massey Refund 725.00 MEG Water Division Membership Dues 6,643.75 MEUW Safety Program Fees 548,340.72 Madison Metro Sewer Dist. 2nd Qtr. Serv.- Village $423,017.42, SPL $125.323.30 1  453.00 Meffert Oil Company Fuel 38.96 Napa Parts Northeast Wi Tech College Apprenticeship tuitions 1,100.00 North Shore Bank * Deferred compensation 7/1, 7/15 989.14 NWTC Bookstore Class supplies 36.27 Greg O'Donnell Mileage reimbursement 77,979.07 Payroll* 7/1, 7/15, 19,056.54 Quartz Health Benefit Plans Corp.* Health insurance premiums 45.45 Lisa Rosenthal Refund 32.90 Rowe Design & Construction Refund 1,536.50 Ruekert & Mielke, Inc. Water & sewer mapping expense 195.00 Russ's Plumbing, Inc. Water meter maintenance 79.76 Julie Sabatke Refund 129.56 Lenoda Schmitz Refund 718.13 Securian Financial Group * Life insurance premiums 4,612.99 SEERA c/o Wipfli, LLP* June Focus on Energy program fees 301.00 Stafford Rosenbaum General legal State Bank of CP/Credit card 3,595.47 Office supplies, shop supplies, tools and parts payment * 1,732.18 Strand Associates Verleen Tower painting project 124,700.57 Stuart C Irby Co. Inventory and transformers 166.61 T A S Communications Answering service 977.30 TDS Telecom * Monthly phone & modem service 158.99 Georgia or Christopher Thompson Refund USA Bluebook Hydrant diffuser 280.64 U.S. Cellular * Monthly cell phone service 171,360.18 Village of Waunakee Flex plan, refuse/June., electric & water taxes and re-bills 5,810.43 WI Dept. of Revenue * WI withholding tax 60,835.36 WI Dept. of Revenue * State Sales and Use tax for June 63.30 Wil-Kil pest control Insect control 1,217,781.46 WPPI Energy June power bill WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges 170.00 WRWA * Training 16,974.85 WI Retirement System * Retirement - June 26.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packed Delivery 116.29 Cintas Uniform expense 2,000.00 Pitney Bowes* Postage 3,261.52 Village of Waunakee Additional June 2022 refuse $ 2,372,679.86 Motion carried. Public Comment There was no public comment. Results of Water Quality Testing The commission was presented information about the results of the testing that was recently completed to determine if PFAS exist in the water system. Water samples were taken from all five wells and analyzed by an independent lab. The lab results indicated PFAS were below the level the lab is able to detect. Results of the testing will be shared with the community. 2 Hiring Efforts The commission was provided information regarding the ongoing efforts to hire a line worker and a water/sewer operator. Wage Adjustments The commission discussed wage rates for the line worker position, including a review of several mid-year increases at utilities in the area and the need to remain competitive with pay. After a discussion, a motion was made by John Roessler and seconded by Roxanne Johnson to increase the base line worker wage to the level recommended by the general manager. Motion carried. Advanced Metering Infrastructure Project The commission was provided a project update. 5,128 water units are now in service and the project is approximately 99% complete. Village-Wide Construction Projects The commission was provided an update on various projects in the service territory including the Golden Ponds and Veridian projects. Operations Report The commission was provided a brief update on various operational matters. General Manager’s Report The general manger discussed the status of the request for proposals for auditing services for 2022-2024. Financial Statements The June financial statements were presented, including a discussion about recent increases in power costs and the impact this has on the PCAC calculation. A motion was made by Chris Zellner and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3