WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting August 22, 2022 Members Present: Chris Zellner John Roessler Shirley Nelson Roxanne Johnson Steve Kraus Paul Endres Gary Herzberg Others Present: Tim Herlitzka Randy Dorn John McLain Jared Heyn John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Shirley Nelson and seconded by John Roessler to approve the minutes of the July 20, 2022 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Shirley Nelson and seconded by Steve Kraus to approve payment of the following bills: Total Vendor Description $ 262.62 Ace Hardware * Hardware, cleaners, pliers, torch heads 178.71 Airgas* Cylinders 1,086.50 APG (Adams Publishing Group)* Web and energy assistance ads 315.99 AFLAC * Monthly premiums 144.00 Boardman Clark Legal services 52,965.00 Bob Clapper Automotive Vehicle purchase 71.36 C & M Hydraulic Tool Supply Inc. Tools 63.10 Christie Schaeffer Mileage reimbursement 500.93 Cintas Corporation * Uniforms 312.25 4 Control, Inc. * Substation maintenance 2,040.35 Core & Main Water meter expense 502.00 Coverall North America, Inc. Cleaning Service 528.00 CTW Corporation Water system maintenance 134.38 Dana Karls Mileage reimbursement 250.00 David Lewington EV charger rebate 917.32 Dawes Rigging & Crane Rental Crane rental Coverall North America, Inc. Cleaning service Crescent Electric Metering and street light maintenance Delta Dental Monthly premiums Dorn, Randy Clothing reimbursement 25,999.97 EFTPS * 941 taxes for 7/29, 8/12 400.00 Ehlers Bond Trust Services Paying agent fee 7,554.92 Empower Retirement * Deferred compensation & Roth 7/29, 8/12 2,414.04 Exxon Mobil * Gasoline for trucks 22,252.52 Fresco Inc. Inventory 57.55 Georgia or Christopher Thompson Refund 9,070.66 GLS Utility, LLC* Locating services 1,570.00 Hooper Corp. Contracted Services 12,388.97 Hotsy Cleaning Systems, Inc. * New power washer 3,054.20 Info Send* Bill and print services 99.50 Insight FS Cylinders 276.42 Janet & Thomas Robillard Refund 134.37 John McLain Mileage reimbursement 23.75 Justin or Maureen Jerome Refund 40.76 Lynette Meinholz Refund 4,122.63 Madison Investment Advisors Inc. * Investment advisor fees 1  135.00 MEUW CSR training 316.01 Madison Gas & Electric Utilities 1,900.00 McCann's Rooter Sewer & Drain Inc. Repair leaking manhole 860.25 Medivan, Inc. Audio testing 250.00 Michael Hammer EV charger rebate 654.06 Monona Plumbing & Fire Protection Re-piping customer pipe to accommodate AMI meter 69.95 Napa Auto Parts Parts 1,100.00 North American Mechanical Inc. * Maintenance agreement Northeast Wi Tech College Apprenticeship tuitions 1,100.00 North Shore Bank * Deferred compensation 7/29, 8/12 470.06 Northern Lake Service, Inc. Water testing 68,689.64 Payroll* 7/29, 8/12 55.97 Pellitteri Waste Systems * Data shredding 56.70 Piggly Wiggly * Soda for machine, office expenses 83.37 Public Service Commission * Tariff changes 15,734.50 Resco Transformers 1,490.00 RG Heating and AC Well 5 maintenance 20.00 Rodney Packard Refund 66.00 Ruekert & Mielke, Inc. Water & sewer mapping expense 714.04 Securian Financial Group * Life insurance premiums 4,665.92 SEERA c/o Wipfli, LLP* July Focus on Energy program fees 1,859.72 State Bank of CP/Credit card payment * Office supplies, shop supplies, tools and parts 2,015.47 Strand Associates * Verleen Tower painting project 951.83 Strand Associates * I/I assistance and customer water matter 290.42 Sun Prairie Utilities Refund 133.20 T A S Communications * Answering service 978.09 TDS Telecom * Monthly phone & modem service USA Bluebook Hydrant diffuser 83.04 USA Bluebook Water meter parts 280.64 U.S. Cellular * Monthly cell phone service 559,861.29 Village of Waunakee Flex plan, refuse/July., electric & water taxes and re-bills 5,159.36 WI Dept. of Revenue * WI withholding tax 7/29, 8/12 72,149.82 WI Dept. of Revenue * State Sales and Use tax for July 2,052.49 WI Dept. of Transportation Additional cost for 2014 Main Street project 1,456,377.90 WPPI Energy July power bill WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges 22,836.39 WI Retirement System * Retirement - July 26.00 WI State Lab of Hygiene Water samples 160.05 Yahara Materials, Inc. Materials for maintenance project Bills Received Subsequent to Packed Delivery $ 1,068.68 Alliant Energy Refund 13.47 Auto Value Parts 116.29 Cintas Corporation Uniforms 5,500.11 Irby Inventory, parts for maintenance 99.38 Craig Johnson Mileage reimbursement 2,736.00 J&R Underground Underground boring Madison Metropolitan Sewerage 3,154.60 District Lab fees 42.85 Public Service Commission of Wisconsin New electric rate tariff (Rg-3) 17,613.57 Quartz Health Benefit Plans * Health insurance premiums 45.00 Tri-County Paving Spoils 2,200.00 Wolf Paving Road repairs caused by water leak 2,054.44 USA Bluebook Chemical drums 244.80 Yahara Materials, Inc. Materials for maintenance project $ 2,408,269.14 2 Motion carried. Public Comment There was no public comment. Proposals for Auditing Services The Commission was presented information about the proposals received for auditing services for 2022-2024 and the staff recommendation to hire Baker Tilly. After a discussion, a motion was made by Gary Herzberg and seconded by Shirley Nelson to hire Baker Tilly to perform the audit for the years ending 2022-2024. Motion carried with Steve Kraus and Paul Endres voting no. Application for Participation in Shared Savings Loan Program The Commission discussed a customer request for a loan from the Shared Savings Program. The program is designed to assist customers by providing a loan to pay for the upfront capital costs associated with energy efficiency projects. The loan proceeds will be used by the customer for a lighting project. The loan is provided by WPPI at a low fixed interest rate of 2% and it will be repaid through the monthly utility bill to the customer. In case of customer default, the Utility and WPPI are each responsible for 50% of the outstanding balance. After a discussion, a motion was made by Chris Zellner and seconded by Steve Kraus to approve the loan request. Motion carried. Joint Trenching Agreement The Commission discussed a draft Joint Trenching Agreement with TDS. A number of open items remain to be resolved in the draft agreement and a final version will be presented for consideration at a future meeting. Hiring Efforts The Commission was provided information regarding ongoing hiring efforts. Advanced Metering Infrastructure Project The Commission was provided a project update. 5,199 water units are now in service and the project is approximately 99.9% complete. Village-Wide Construction Projects The Commission was provided a brief update on various projects in the service territory. Operations Report The Commission was provided a brief update on various operational matters. General Manager’s Report The General Manager discussed the status of the Rg-3 rate application at the PSC, the status of the conversion to the new accounting software, the third party solar issue at the PSC, and the proceeds from the recent sale of the vacuum truck. 3 Financial Statements Limited financial information was presented due to the accounting software system conversion taking place. A motion was made by Chris Zellner and seconded by John Roessler to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4