WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting September 26, 2022 Members Present: John Roessler Chris Zellner Shirley Nelson Paul Endres Others Present: Tim Herlitzka Randy Dorn Jared Heyn Michelle Kullmann Excused: Roxanne Johnson Gary Herzberg Steve Kraus John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Chris Zellner and seconded by Shirley Nelson to approve the minutes of the August 22, 2022 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Chris Zellner and seconded by Paul Endres to approve payment of the following bills: Total Vendor Description $ 200.41 Ace Hardware * Hardware, cleaners, pliers, torch heads 210.66 AFLAC * Monthly premium 1,167.82 Altec Industries, Inc. Tools 455.28 APG (Adams Publishing Group)* Web and energy assistance ads 2.36 Auto Value Parts Stores Fuel pump part 1,945.54 Bogie Enterprises Inc. Sewer camera repairs 77.75 BP * Fuel 250.00 Brandon Ellis* EV charger rebate 1,000.00 Brenton & Brittany Severson Refund 8.00 Carl F Statz and Sons Inc. Parts 584.77 Cintas Corporation * Uniforms 67.97 Core & Main Water meter expense 250.00 Corey Halls EV charger rebate 502.00 Coverall North America, Inc. * Cleaning service 250.00 Craig Rumpel * EV charger rebate 492.26 Crescent Electric Street light maintenance 70.98 Dana Karls Mileage reimbursement 3,287.35 Delta Dental * Monthly premium 38,108.53 EFTPS * 941 taxes for 8/26, 9/9/22 579.47 Electrical Testing Laboratory, LLC Fees 7,554.92 Empower Retirement * Deferred compensation & Roth 8/26/22, 9/23/22 31.57 Evelyn Schmale Refund 2,631.13 Exxon Mobil * (Wex Bank) Gasoline 674.00 Fire - Rescue Supply, LLC Gas monitoring equipment 10,962.85 GLS Utility, LLC * Locating services 507.77 Herlitzka, Tim Mileage reimbursement 7,170.86 InfoSend Bill and print services 80,995.00 J&R Underground Underground boring 13.98 Linda Truitt Refund 5,547.50 MEUW Electric safety and training 454.06 Madison Gas & Electric Utilities 141.68 Main Street Market Piggly Wiggly * Office expenses 11,835.00 Marttelle Water Treatment * Chemicals 192.22 Megan & Jeff Smith Refund 150.00 Monona Plumbing & Fire Protection Quarterly fire sprinkler inspection 2,905.00 North American Mechanical Inc. * Building maintenance 87.50 Niesen & Son Landscaping, Inc. Materials for project 1,650.00 North Shore Bank * Deferred compensation 8/26, 9/9/22, 9/23/22 1  104,750.13 Payroll* 8/26, 9/9, 9/23 236.78 Pepsi Madison * Soda for machine 2,080.00 Pinnacle Landscaping, Inc. Materials for project 1,051.93 Pitney Bowes Mail machine repairs 216.63 Pitney Bowes * Lease agreement 3,633.85 Power Engineers Electric mapping expense 250.00 Reed Schuster * Scholarship 63,789.60 Resco Transformers 563.15 Rhyme Business Products * Copier lease 250.00 Robert Martin * EV charger rebate 250.00 Ron Bowden * EV charger rebate 84.57 Schaeffer, Christie Mileage reimbursement 714.04 Securian Financial Group * Life insurance premiums 4,692.31 SEERA c/o Wipfli, LLP* July Focus on Energy program fees 7,426.19 State Bank of CP/Credit card payment * Office supplies, shop supplies, tools and parts 120.93 Stephen D Brown Refund 827.64 Strand Associates Verleen Tower painting project 4,260.50 Stuart C Irby Co. * Inventory and transformers 142.21 T A S Communications * Answering service 978.30 TDS Telecom * Monthly phone & modem service 198.75 Trace, Sam Mileage reimbursement 82.00 Tri-County Paving Repairs 124.39 UPS Store * Shipping fees 413.88 USA Bluebook* Water meter parts 280.64 U.S. Cellular * Monthly cell phone service 96,797.26 Village of Waunakee Flex plan, mechanic, refuse/August., electric & water taxes and re-bills 6,741.27 WI Dept. of Revenue * WI withholding tax 8/26, 9/9/22, 9/23/22 69,011.03 WI Dept. of Revenue * State Sales and Use tax for August 50.00 WI Dept. of Workforce Development* Unemployment Insurance reporting fees 13,010.57 WI Retirement System * Retirement 312.70 Wil-Kil pest control Insect control 1,416,750.14 WPPI Energy* August power bill 615.00 WI Rural Water Association Membership renewal 26.00 WI State Lab of Hygiene Water samples 420.88 Yahara Materials, Inc. Materials for maintenance project Bills Received Subsequent to Packed Delivery 435.24 Ace Hardware * Hardware, cleaners, pliers, torch heads 15.99 Auto Value Parts 250.00 Bertz, Thomas EV charger rebate 1,479.32 Bogie Enterprises, Inc. Sewer camera repairs 3,777.46 Empower Retirement * Deferred compensation & Roth 9/9/22 250.00 Lapham, Bridget EV charger rebate 25.98 Napa Auto Parts Truck filters 250.00 Pfleger, Jim EV charger rebate 1,802.50 Resco Transformers, electric materials 528.90 Stuart C Irby Co. Inventory and transformers 1,978.33 USA Bluebook Chemical drums $ 1,994,963.18 Motion carried. Public Comment There was no public comment. Request to Paint Mural on Well 1 Building The Commission discussed a citizen request to paint a mural on the Well 1 building. The Commission expressed concern about having the mural on the building due to the ongoing operational needs of the Utility and provided suggestions about potential other locations to locate the mural in the Village. 2 Proposal to Reconstruct Retaining Wall at the Utility Building Utility staff discussed the condition of the retaining wall on the north side of the building, efforts considered to repair or replace it, and the staff recommendation to have it removed and rebuilt by a landscape professional. Limited landscape companies are available to perform the work but a proposal was received for an amount not to exceed $28,565.51. After a discussion, a motion was made by Chris Zellner and seconded by Paul Endres to approve the retaining wall project for an amount not to exceed $28,565.51, with staff also attempting to receive another quote from a local contractor. Motion carried with John Roessler voting no. Request from the Wisconsin Department of Transportation for a Temporary Construction Easement The Commission discussed a request from the Wisconsin Department of Transportation (DOT) for a temporary construction easement for a 2023 project on Highway 113 in the Village. The DOT is asking for temporary use of a small portion of land on the west side of Highway 113 just south of Six Mile Creek. No compensation is offered but the DOT will be required to restore the site to the current condition at the end of the project. After a discussion, a motion was made by Chris Zellner and seconded by Shirley Nelson to approve the temporary easement. Motion carried. Utility Succession Plan The Commission discussed the succession plan created by staff. Village-Wide Construction Projects No projects were discussed. Operations Report The Commission was provided a brief update on various operational matters. General Manager’s Report The Commission was provided an overview of the proposed changes to the 2023 health insurance plan. A more thorough review of the plan changes will be presented at a future meeting. The Commission was also provided an overview of the work done by a group of Village and Utility staff to attract and retain employees. Financial Statements Limited financial information was presented due to the accounting software system conversion taking place. A motion was made by Chris Zellner and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3