WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting October 24, 2022 Members Present: John Roessler Chris Zellner Shirley Nelson Paul Endres Roxanne Johnson Gary Herzberg Others Present: Tim Herlitzka Randy Dorn Excused: Steve Kraus John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Shirley Nelson and seconded by Chris Zellner to approve the minutes of the September 26, 2022 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Paul Endres and seconded by Shirley Nelson to approve payment of the following bills: Total Vendor Description $ 154.66 Ace Hardware Hardware, cleaners, pliers, torch heads 210.66 AFLAC * Monthly premium 904.28 APG (Adams Publishing Group)* Web and energy assistance ads 142.89 Aqua Systems, LLC Filter 38.12 Auto Value Parts Stores Fuel pump part 34.04 B. Rail, LLC Refund 724.10 Bogie Enterprises Inc. Sewer camera repairs 146.25 Buschke, Bailey Mileage reimbursement 73.16 Castle Crest, LLC Refund 270.92 Cintas Corporation Uniforms 168.64 Cintas Corporation * Uniforms 2,615.00 Civic Systems * Computer support fees 16,094.00 Core & Main Water meter expense 502.00 Coverall North America, Inc. * Cleaning service 2,881.72 Crescent Electric Street light maintenance, conduit 46.91 Dahmen, Jerrilyn Refund 1,750.00 Dixon Engineering, Inc. Review submitted plans - Verizon lease at Ripp Park 31,109.37 EFTPS * 941 taxes for 9/29, 10/21 7,554.92 Empower Retirement * Deferred compensation & Roth 10/7/22, 10/21/2022 104.25 Endres, Gary Refund 8,371.65 GLS Utility, LLC * Locating services 267.50 HG Signs * Logo for truck 3,670.13 Info Send Bill and print services 1,284.00 Interstate Power Systems Repairs to generator at Lexington Booster 2,194.00 J&R Underground Underground boring 69.63 Karls, Dana Mileage reimbursement 190.63 Kosmeder, William Mileage reimbursement 4,039.07 Madison Investments Investment management fees 6,643.75 MEUW Training 41.94 Main Street Market Piggly Wiggly * Office expenses 155.87 McLain, John Expense reimbursement 1,100.00 North Shore Bank * Deferred compensation 84,819.26 Payroll* 10/7/2022, 10/21/2022 31.65 Pepsi Madison * Equipment rental 247.24 Peterson, Paul Refund 2,000.00 Pitney Bowes * Postage 16,016.77 Public Service Commission* Annual assessment to fund PSC 19,056.54 Quartz Health * Health insurance 4.00 Registration Fee Trust* Truck registration 1  28,941.86 Resco Transformers 563.15 Rhyme Business Products * Copier lease 526.50 Roudebush, Steve & Joanne Refund 338.50 Ruekert-Mielke Maintenance 81.62 Sankbeil, Kim Mileage reimbursement 162.78 Scott, Randy & Bonnie Refund 718.94 Securian Financial Group * Life insurance premiums 4,665.22 SEERA c/o Wipfli, LLP* Sept. Focus on Energy program fees 4,446.25 SJE Repairs to Well 5 meter 215.00 Stafford Rosenbaum Legal services Office supplies, shop supplies, tools and parts, RP3 application, 6,842.06 State Bank of CP/Credit card payment * Chamber golf outing, employee training 54,713.50 Stuart C Irby Co. Inventory and transformers 130.76 T A S Communications * Answering service 972.64 TDS Telecom * Monthly phone and modem service 280.64 U.S. Cellular * Monthly cell phone service 272.00 US Postal Service * PO Box fees 298,316.95 Village of Waunakee Flex plan, mechanic, refuse/August., electric & water taxes and re-bills 10.00 Waunakee Chamber of Commerce * Golf outing sponsorship 80.78 Waunakee Power Equipment Chain saw equipment 500.00 Waunakee Rotary Club * Rotary Lights sponsorship 2,528.08 Wex Bank (Exxon Mobil)* Fuel 5,066.96 WI Dept. of Revenue * WI withholding tax10/7/22, 10/21/22 55,622.12 WI Dept. of Revenue * State Sales and Use tax for Sept. 1,154,070.53 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges 26.00 WI State Lab of Hygiene Water samples 425.74 Yahara Materials, Inc. Materials for maintenance project Bills Received Subsequent to Packed Delivery 15.57 Ace Hardware Parts 52.97 Auto Value Parts for air tank 3,127.37 Bogie Enterprises, Inc. Sewer camera repairs 135.46 Cintas Uniform expense 286.00 Core & Main Downspouts for utility building (46.91) Dahmen, Jerrilyn Refund cancelled 1,738.46 Delta Dental Dental insurance 19,286.32 Electric Power Systems North Substation - ten year maintenance work 16,417.94 Employee Trust Funds * Retirement 419.55 Madison Gas & Electric Utilities 584,629.66 Madison Metro Sewer District Quarterly charges (SPL direct bill is $127,140 of the total) 2,970.02 Madison Metro Sewer District Lab services - re-billed to SPL 21,660.11 Quartz Health insurance 10,534.93 Resco Transformers, electric materials (430.75) Village of Waunakee Flex plan $ 2,497,044.80 Motion carried. Public Comment There was no public comment. Capital Budget The 2023-2027 capital budget was presented. The budget is mainly designed to ensure system reliability and to plan for growth. Vehicle and large equipment purchases follow the vehicle replacement schedule. After a discussion, a motion was made by John Roessler and seconded by Paul Endres to approve the 2023- 2027 Capital Budget. Motion carried. 2 Write-off of Miscellaneous Accounts Receivable Balances Two miscellaneous accounts receivable balances were presented to the Commission to be written off:  $1,293.30 – Susan Bollant.  $201.81 – Homecrafters, LLC. After a discussion, a motion was made by Chris Zellner and seconded by Shirley Nelson to approve the write-off of the miscellaneous accounts receivable balances. Motion carried. Lease Amendment with Verizon Wireless The Commission was presented a lease amendment with Verizon Wireless to modify the existing terms of the lease they have with the Utility at the Ripp Park Water Tower. Verizon is looking to add new equipment at the site which will take up additional surface area and add weight to the tower. The proposed amendment includes a $2,500 annual increase in lease payments which will be added to the existing lease total and increased annually according to the terms of the existing contract. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to approve the lease amendment with Verizon Wireless. Motion carried. Compensation to Employees Providing Mutual Aid Assistance and Mutual Aid Policy A proposed Mutual Aid Policy was presented. The policy incorporates guidelines approved by the MEUW Board of Directors that encourages municipal utilities to pay the prevailing (that is, higher) wage at either the requesting or responding utility when workers assist at mutual aid events. In addition, the policy states:  All hours worked Monday through Saturday will be paid at a rate of one and a half times their regular rate of pay.  All hours worked on Sundays and Holidays will be paid at a rate of two times their regular rate of pay.  Other methods of compensation for preparation and staging time, travel, and post mutual aid time are outlined in the policy. After a discussion, a motion was made by Shirley Nelson and seconded by Gary Herzberg to approve the proposed Mutual Aid Policy, including making it retroactive to the two employees who recently assisted in the Florida Hurricane recovery efforts. Motion carried. Village-Wide Construction Projects No projects were discussed. Operations Report The Commission was provided a brief update on various operational matters. General Manager’s Report The General Manger provided an update on the status of the new accounting software implementation and a revised quote for the retaining wall project. Financial Statements The September financial statements were presented. 3 A motion was made by Chris Zellner and seconded by Gary Herzberg to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4