Waunakee Utilities Commission

Waunakee Utilities Commission Meeting July 24, 2023 Members Present: John Roessler Steve Kraus Roxanne Johnson Paul Endres Joe Zitzelsberger Shirley Nelson Kristin Runge Others Present: Tim Herlitzka Randy Dorn Mike Peters – WPPI Energy John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Shirley Nelson and seconded by Steve Kraus to approve the minutes of the June 26, 2023 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Paul Endres to approve payment of the following bills: Total Vendor Description $ 218.97 Ace Hardware Fasteners, soap, bolts, pvc, softener salt 154.71 Aflac* Monthly premium 631.58 APG (Adams Publishing Group)* Web and energy assistance ads 440.00 Baker Tilly Audit services 750.00 Boardman Clark Legal services 8.48 C & M Hydraulic Tool Tools 108.19 Cintas Corporation * Uniform service 216.38 Cintas Corporation Uniform service 3,922.00 Civic Systems, LLC Support fees 113.46 Classic Custom Homes Refund on account 502.00 Coverall North America, Inc. * Cleaning service 35,273.00 Dane Manufacturing * Shared savings program 1,580.95 Delta Dental Insurance Dental insurance 2,494.40 Diggers Hotline Locating services 31,623.04 EFTPS * 941 taxes 2,657.00 Elemech* Down payment on new water fill station 8,356.10 Empower Retirement * Deferred compensation & Roth 26,225.92 Employee Trust Funds* Retirement 54,443.54 Fresco, Inc. Materials 14,228.20 GLS Utility Locating services 70.00 GenComm Maintenance of radio's 92.17 Hellenbrand, Gerald Refund on account 3,713.62 Infosend Bill and print services 3,587.68 Lake Ridge Bank (Credit card Two way radio repair, toner for printers, auger bits, payment) Microsoft office online services, Adobe pro, Google, cable for water fill station to server, text messages for outages, copy paper, trash bags, clothing, port cable. 156.23 Lazzareschi, Charles Refund on account 202.27 Lewandowski, Ann & Peter Refund on account 4,132.69 Madison Investments Investment advisor fees 606,157.37 Madison Metro Sewer Dist. Sewer service and lab fees 1  38.53 Main Street Piggly Wiggly Office supplies 5,305.26 Martelle Water Treatment Chemicals for wells 225.97 McLain, John Mileage reimbursement 220.06 Meffert Oil Company Fuel 6,787.50 MEUW Safety program fees 113.01 Minuteman Press Door hangers 179.34 Northern Lake Service, Inc. Water samples 2,300.00 North Shore Bank * Deferred compensation 124.47 Payne & Dolan Asphalt 39,399.76 Payroll* May 31.65 Pepsi Madison* Equipment rental 18,925.10 Quartz * Health insurance 610.29 Rhyme Business Products* Copier lease 513.65 Securian Financial Group* Life insurance premiums 4,734.23 Seera Focus on Energy* Focus on energy program fees Stafford Rosenbaum LLP 51.00 Attorneys Legal services 94,436.03 Stuart Irby Inventory 1,310.00 SZ Landscaping LLC Materials for job 376.46 T.A.S. Communications* Answering service 1,002.82 TDS Telecom* Monthly phone and modem service 731.00 Tri-County Paving Materials for Hwy V project 249.39 U.S. Cellular * Monthly cell phone service 244.68 USA Bluebook Supplies Flex plan, mechanic, refuse billings, electric & water 185,621.06 Village of Waunakee taxes and re-bills 2,839.03 Wex Bank (Exxon Mobil)* Fuel 61,504.11 WI Dept. of Revenue * Withholding tax, sales & use tax 312.70 Wil-Kil Pest Control Exterminator services 28.00 Wisconsin State Lab Lab fees 1,117,417.86 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges Bills Received Subsequent To Packet Delivery $ 384.00 BoardmanClark Legal services 108.19 Cintas Corporation Uniform service 272.00 HG Signs Truck 32 maintenance 147.00 Herlitzka, Tim Mileage reimbursement 500.00 Lutes, Bella Scholarship 319.72 Madison Gas & Electric Utilities 295.00 MEUW Training 1,300.00 Severson, Brittany Billing refund 786.00 Stuart Irby Materials 5,748.01 USA Bluebook Water maintenance and backflow preventer for fill line $ 2,357,552.83 Motion carried. Public Comment There was no public comment. 2 Presentation from WPPI Energy Mike Peters, the President and CEO of WPPI Energy, presented information about our membership, power supply matters, advocacy on behalf of members, the services offered by WPPI, and other current topics of interest. Agreement with Madison Gas and Electric for Use of Space at the Ripp Park Water Tower The Commission was provided a proposed agreement with Madison Gas and Electric (MG&E) for the company to lease space at the Ripp Park Water Tower. MG&E is requesting the lease in order to install equipment to be used in a metering system for their gas operations. After a discussion, a motion was made by Steve Kraus and seconded by Joe Zitzelsberger to approve the agreement provided the final plans are acceptable to our engineer. Motion carried. Billing Practices for High Strength Wastewater Usage The Commission discussed aspects of the billing process for certain customers who are billed high strength wastewater charges. Additional information will be presented for discussion at a future meeting. Purchase of Electric Fault Indicators The Commission was provided information regarding the value of having fault indicators installed in the system, which help provide a visual indication of the location of an underground fault. Several fault indicators that have been in service for an extended amount of time are now failing. In addition, we have certain critical areas that we feel would be better served by installing more indicators. As a result, staff is requesting an increase in the budget of $50,000. After a discussion, a motion was made by Steve Kraus and seconded by Kristin Runge to increase the fault indicator budget by $50,000. Motion carried. Consider Repairs to Well 1 The Commission was provided information about the failure of certain piping at Well 1 and work done thus far to repair the problem. The cost of the repair is estimated to be $30,000. After a discussion, a motion was made by John Roessler and seconded by Steve Kraus to approve the repairs for an amount not to exceed $30,000. Motion carried. Village-Wide Construction Projects No projects were discussed this month. Operations Report The Commission was provided an update on various operational matters, including the need to replace certain wire under Sixmile Creek, and the upcoming North Division Street project. General Manager’s Report The General Manager discussed the upcoming event the Utility is hosting in October to celebrate MEUW’s 95th anniversary and the kickoff of the water storage and pumping project at the August meeting. Financial Statements The June financial statements were presented. 3 A motion was made by John Roessler and seconded by Joe Zitzelsberger to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4