Waunakee Utilities Commission

Waunakee Utilities Commission Meeting November 25, 2024 Members Present: Paul Endres Steve Kraus Chris Zellner John Roessler Kristin Runge Joe Zitzelsberger Roxanne Johnson Others Present: Tim Herlitzka Randy Dorn Jamie Frederick Don Tierney Joe Goldsworthy John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Public Comment There was no public comment. Minutes A motion was made by Joe Zitzelsberger and seconded by Kristin Runge to approve the minutes of the October 28, 2024 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Paul Endres and seconded by Steve Kraus to approve payment of the following bills: Total Vendor Description $ 384.56 Ace Hardware Parts, supplies 893.33 APG * Web and energy assistance ads 90.70 Auto Value Supplies 450.33 Border States Parts 492.63 Cintas Corporation Uniform service 1,310.85 Cousineau, Christopher and Elizabeth Concrete work reimbursement for water lateral repairs 502.00 Coverall North America, Inc. * Cleaning service 1,765.69 Delta Dental Insurance* Dental insurance 31,074.98 EFTPS * Taxes 8,714.75 Empower Retirement * Deferred compensation & Roth 2,020.00 First Supply, LLC Inventory 6,668.10 Forster Electrical Engineering, Inc. Engineering for substation projects 70,908.50 Fresco Inventory 9,300.00 General Engineering Company Cross connection inspections (for entire year) 463.33 GFC Leasing Copier lease, copies 8,946.10 GLS Utility Locating services 3,808.62 Infosend Bill print services 82.50 Insight FS Gas cylinders 2,175.00 J & R Underground Boring for projects 5,342.90 Lake Ridge Bank (credit card payment)* Microsoft Office Online services, Adobe Pro, Google, office supplies, materials, training, shop supplies, training 440.51 Madison Gas & Electric Natural gas 178.42 Madison Gas & Electric Refund on account 75.35 Main Street Market Piggly Wiggly Office supplies 200.00 Midwest Testing, LLC Water meter testing 1,300.00 North Shore Bank * Deferred compensation 86,433.62 Payroll* November 2,208.00 Paragon Development Systems, Inc. Laptop 1,825.36 PC Connection Computers 640.56 Pinseekers Deforest Operations, LLC Deposit for holiday party 150.00 Pinseekers Deforest Operations, LLC* Deposit for holiday party 2,000.00 Pitney Bowes Postage 1  22,855.48 Quartz Health Insurance 590.59 Securian Financial Group* Life insurance premiums 4,846.15 SEERA, Focus on Energy* Program fees 33.95 Stanley, Gabrielle Refund on account 28,628.91 Strand Engineering services for new well and tower 32,391.02 Stuart Irby Inventory, parts 411.60 T.A.S. Communications* Answering service 277.38 Takau, Pesa Mileage reimbursement 1,260.62 TDS Telecom* Monthly phone and internet services 134.66 U.S. Cellular * Monthly cell phone service 123.35 Veridian Homes Refund on account 165,583.05 Village of Waunakee Flex plan, mechanics, SSM health, refuse billings ($77,005), monthly tax payment ($71,700), utility replacement projects ($15,813) 1,000.00 Village of Waunakee Economic development grant (paid by WPPI) 19,474.71 Waunakee Community School Refund on account due to faulty water meter readings 2,802.01 Wex Bank (Exxon Mobil)* Fuel 17,112.43 WI Dept. of Revenue * Withholding tax, sales & use tax 1,110.00 WI Dept. of Workforce Development * Unemployment payment 51.74 Wisconsin Management Company, Inc. Refund on account 29.00 Wisconsin State Lab Lab fees 739,792.42 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges Bills Received Subsequent to Packed Delivery 65.73 Ace Hardware Parts, supplies 154.71 Aflac * Monthly premium 78.00 Boardman Clark Legal services 8,521.23 CGC, Inc. Soil borings for new well and tower 15,799.13 EFTPS * Taxes 4,453.99 Empower Retirement * Deferred compensation & Roth 27,647.07 Employee Trust Funds Retirement 10.54 First Supply Parts 253.38 New Era Graphics Office supplies 650.00 North Shore Bank * Deferred compensation 43,877.81 Payroll November 4,027.31 PC Connection Sales Corp. Mapping system expenses 7,601.50 Public Service Commission Application for construction authorizations 743.85 Ruekert-Mielke Mapping expense 6,916.96 S.J.E. Lift station repairs 620.00 Suttle Straus Office supplies 67.38 Terminix Wil-Kil Exterminator services 5,483.15 WI Dept. of Revenue * Withholding tax $ 1,416,327.50 Motion carried. Change of Location for New Water Tower The Commission discussed a request by the Kilkenny Farms West developer to move the site of the proposed water tower to a new location. Staff discussed information prepared by Strand indicating the new location would be acceptable, provided 12” water main is extended to it. After a discussion, a motion was made by Steve Kraus and seconded by Kristin Runge to move the water tower to the new location provided that the 12” water main and other costs outlined in the Strand memo will be paid for 2 by the developer and the other logistical items such as regulatory and Federal Aviation Administration approvals are satisfactory. Motion carried. Operating Budget The 2025 operating budget was presented. After a discussion of the various items contained in the budget, a motion was made by John Roessler and seconded by Roxanne Johnson to approve the 2025 operating budget. Motion carried. Filing Application to the Public Service Commission of Wisconsin to Adjust Electric Rates Staff presented the need to perform a detailed review of the adequacy of electric rates. WPPI staff are available to assist with this process. After a discussion, a motion was made by Chris Zellner and seconded by Joe Zitzelsberger to approve having WPPI staff begin the rate review. Motion carried. Designation of Alternate Member to the WPPI Board of Directors The General Manager discussed the recommendation to designate Jamie Frederick as the Alternate Director to the WPPI Board of Directors. The Alternate Director is authorized to represent the Utility and vote on matters before the Board in the absence of the Director. After a discussion, a motion was made by Chris Zellner and seconded by Paul Endres to approve having Jamie Frederick become the Alternate Director to the WPPI Board of Directors. Motion carried. Village-Wide Construction Projects A brief overview of certain projects planned in the Village were discussed. Operations Report The Commission was provided information on various operational matters, including an update of the water meter testing. Update on Well 6 and Elevated Water Storage Tank Project The Commission was provided a brief update on the project. General Manager’s Report The General Manager discussed recent news about fluoride in drinking water, an illegal residential solar installation, and potential changes to tax-exempt financing laws. The next Commission meeting will now be on December 23. Financial Statements The October financial statements were discussed. A motion was made by Joe Zitzelsberger and seconded by John Roessler to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3