Waunakee Utilities Commission

Waunakee Utilities Commission Meeting August 25, 2025 Members Present: Steve Kraus Kristin Runge Roxanne Johnson Nathan Zellner Joe Zitzelsberger Excused: John Roessler Paul Endres Others Present: Tim Herlitzka Jamie Frederick Randy Dorn A motion was made by Joe Zitzelsberger and seconded by Kristin Runge to have Steve Kraus run the meeting. Motion carried. Steve Kraus called the regular meeting of the Waunakee Utilities Commission to order and performed a roll call. Public Comment There was no public comment. Minutes A motion was made by Kristin Runge and seconded by Roxanne Johnson to approve the minutes of the July 28, 2025 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Kristin Runge and seconded by Roxanne Johnson to approve payment of the following bills: Total Vendor Description $ 82.47 Ace Hardware Parts, supplies 1,805.14 A. C. Engineering Company* Substation maintenance 500.00 Addison Dama Scholarship 777.00 APG* Web and energy assistance ads 57.90 Armon Alexander Refund on utility account 249.67 Auto Value Parts 336.00 Badgerland Metal Building Erectors Roof repairs 16,734.80 Border States Materials 164.00 Circle B Inc. Top soil 500.00 Colin Norland Scholarship 502.00 Coverall North America, Inc. * Cleaning service 1,224.00 Crescent Electric Materials 8.40 Craig Ripp Mileage reimbursement 18.06 Dana Karls Mileage reimbursement 519.40 Delta Dental* Dental insurance claims 20,104.33 EFTPS * 941 Taxes 400.00 Ehlers Bond Trust Services Paying agent fees 5,975.24 Empower Retirement * Deferred compensation and Roth 6,037.50 Forester Electrical Engineering, Inc. Engineering for substation projects 400.47 GFC Leasing Copier lease ($285.78), copies ($114.69) 9,404.15 GLS Utility Locating services 8,726.61 Hills Wiring, Inc. * Wiring for Fish Street project 3.30 Infosend Bill print services 82.50 Insight FS Cylinders 2,828.74 John Fabick Tractor Company Filters for equipment, lift station maintenance 11.94 Kathy Kahn Refund on utility account 2,412.40 Lake Ridge Bank (credit card payment)* Adobe software $143.94, Wasabi Tech $85.08, Google $87.55, Pitney Bowes lease $192.90, Microsoft Office $104.00, retirement party and gifts $584.44, apprentice training $966.12 (meals $232.78, lodging $733.34), 1  safety school (meal $79.15), shop supplies $169.22 (tape, nuts, bolts, cable cleaner, ear plugs) 125.26 Lakeside International, LLC Parts for vacuum truck 195.95 Macqueen Equipment Company Parts for vacuum truck 125.53 Main Street Market Piggly Wiggly Office supplies 6,216.07 Martelle Water Treatment Chemicals for wells 164.16 Martha Barlow Refund on utility account 250.00 Megan Hopkins EV charger rebate 393.50 Northern Lake Service Inc. Water Samples 231.00 Northeast WI Technical College Apprentice class 650.00 North Shore Bank * Deferred compensation 50,260.96 Payroll* August 2,000.00 Pitney Bowes Postage for stamp machine 17,821.92 Quartz* Health insurance 208.64 Resco Materials 460.00 RG Heating & Air Conditioning* Boiler repairs 767.43 Securian Financial Group* Life insurance premium 5,164.61 SEERA, Focus on Energy* Program fees 1,758.88 SJE Pump maintenance at lift stations 53,394.26 Strand Associates Well 6 project 87,012.23 Stuart Irby Transformers, inventory 219.60 T.A.S. Communications* Answering service 1,205.20 TDS Telecom Monthly phone and internet service 334.59 Terminix Wil Kil Pest control exterminator services 419.00 Trending Now Promotions* Clothing 36.05 UPS Store Shipping 224.24 U.S. Cellular * Monthly cell phone service 25.55 Veronica Schlaugat Refund on utility account 162,347.87 Village of Waunakee Refuse billings ($81,890.95), flex and dependent care ($741.92), tax payment ($75,500), Fish Street project costs ($2,955), mechanics ($1,260) 200.00 Waunakee Lions Club* Donation 2,382.22 Wex Bank (Exxon Mobil)* Fuel 80,100.74 WI Dept. of Revenue * Withholding tax, sales and use tax 31.00 Wisconsin State Lab Lab fees 1,516,907.60 WPPI Energy Meter data collection and mgmt., utility billing and CIS, shared meter technician, low-income admin service fee, hosted e-mail and software support fees, cyber security, member network assessment and monitoring, member network support, member WAN and Verizon charges Bills Received Subsequent to Packed Delivery 38.92 Ace Hardware Materials 75.42 Aflac* Monthly premium 250.00 Brion Aderman EV charger rebate 250.00 Chris Barknige EV charger rebate 140.38 Crescent Electric Materials 108.80 Delta Dental Dental insurance claims 22,752.51 EFTPS * Federal taxes 750.80 Electrical Testing Laboratory Rubber glove testing 22,511.38 Employee Trust Funds* Retirement 6,195.48 Empower Retirement * Deferred compensation and Roth 274.35 Madison Gas & Electric Natural gas 500.00 North Shore Bank * Deferred compensation 55,074.97 Payroll* August 284.90 Pesalili Takau Mileage reimbursement 7,050.20 Public Service Commission Rate increases, substation construction approval 1,110.98 Strand Associates SCADA maintenance 4,141.00 Stuart Irby Inventory 347.00 Tim Herlitzka Mileage reimbursement 433.11 USA Bluebook Wells, meter maintenance 3,766.17 WI Dept. of Revenue * Withholding tax $2,197,556.45 2 Motion carried. Application to the Public Service Commission of Wisconsin for Approval of Optional Bring Your Own Device Demand Response Program The Commission discussed the staff recommendation to petition the Public Service Commission (PSC) to approve a program that would allow WPPI, or its contractor, to be able to control thermostats of residential and small commercial customers during certain times of the year. This voluntary program attempts to try to reduce demand when energy prices are typically most expensive. Customers would be paid a small amount to participate in this program. After a discussion, a motion was made by Steve Kraus and seconded by Joe Zitzelsberger to approve filing the application with the PSC to approve the program. Motion carried. Village-Wide Construction Projects The Commission was provided information regarding various projects planned in the service territory. Operations Report The Commission was provided information about various operational matters including water sampling to be done at Well 2. Update on Well 6 and Water Tower Project Staff presented the engineering drawings for the well building. The Commission was also provided information about the recent Plan Commission and Joint Plan Commission approval for the new tower, a recent meeting with the tower contractor, and an update on the overall schedule. General Manager’s Report The General Manager provided information about the status of the applications to increase electric and water rates, planning that is underway to celebrate the 110 year anniversary of the Utility, the recruitment for a new lead line worker, and the preliminary estimate received from MMSD regarding the overall rate increase anticipated for 2026. Financial Statements The July financial information was presented. A motion was made by Kristin Runge and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3