Waunakee Utilities Commission

Waunakee Utilities Commission Meeting October 27, 2025 Members Present: John Roessler Steve Kraus Roxanne Johnson Nathan Zellner Joe Zitzelsberger Paul Endres Excused: Kristin Runge Others Present: Tim Herlitzka Randy Dorn Sam Trace John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Public Comment There was no public comment. Minutes A motion was made by John Roessler and seconded by Steve Kraus to approve the minutes of the September 22, 2025 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Paul Endres to approve payment of the following bills: Total Vendor Description $ 207.11 Ace Hardware Parts, filters, batteries 1,925.00 Advanced Mater Testing, LLC Large water meter testing 188.55 Aflac Monthly premium 264.00 Alternative Technologies, Inc. Transformer maintenance 1,279.00 APG * Web and energy assistance ads 17.99 Auto Value Parts 1,951.30 Boardman Clark Discuss electric territory matters 100.40 CCL Management Refund on utility account 91.28 Christie Schaeffer Mileage reimbursement 164.00 Circle B, Inc. Topsoil 4,316.00 Civic Systems Computer support 228.41 Cody Lustig Mileage reimbursement 994.13 Core and Main Water meters 502.00 Coverall North America, Inc. * Cleaning service 4,314.36 Crescent Electric Materials 9.54 David & Katherine Sagehorn Refund on utility account 283.80 Delta Dental * Dental insurance claims 52,238.37 EFTPS * 941 Taxes 5,534.26 Electrical Testing Laboratory, LLC Safety equipment 11,431.48 Empower Retirement * Deferred compensation and Roth 132.00 First Supply Marking paint 6,673.75 Forester Electrical Engineering, Inc. Engineering for substation projects 420.71 GFC Leasing Copier lease, copies 11,067.55 GLS Utility Locating services 22.58 Greg Voss Refund on utility account 342.00 HG Signs Truck logo 3,937.60 Infosend Bill print services 82.50 Insight FS Cylinders 8,910.00 J & R Underground Boring for projects 400.00 James Albers & Antineen O'Boyle Refund on utility account 4,640.39 John Fabick Tractor Company Repairs to Well 5 generator 1  768.45 Kaden Hooker Expense replacement 12,724.25 Karcz Utility Services Pole inspections 500.00 Kristin and Brian Colby Refund on utility account 10,067.42 Lake Ridge Bank (credit card Adobe software ($143.94), GoDaddy (cloud $179.99) Wasabi payment)* Tech ($79.35), Google ($87.55), Microsoft Office ($104.00), training (hotel and meals $1,523.61), shop supplies $923.16 (tools, oil, parts), computer equipment ($2,621.97), office supplies (notepad, pencils, cleaning supplies $724.47), substation equipment ($3,679.38) 278.18 Madison Gas & Electric Natural gas 327,973.72 Municipal Well & Pump Well 6 well drilling 412.52 Napa Auto Parts Parts for various trucks 3,231.88 Northern Lake Service Inc. Water samples 1,000.00 North Shore Bank * Deferred compensation 235.50 Northeast WI. Technical College Apprenticeship fees 120,370.89 Payroll* October 284.90 Pesalili Takau Mileage reimbursement Division Street Booster Station interior sandblasting and 43,000.00 Porta Painting painting 20,828.20 Public Service Commission Electric and water rate adjustment, BYOD filing 21,517.41 Quartz Health insurance 619.00 Resco Materials, inventory 51.73 Sarah Becher Refund on utility account 633.18 Securian Financial Group* Life insurance premium 5,097.71 SEERA, Focus on Energy* Program fees 217.50 Stafford Rosenbaum, LLP Legal services 39,879.82 Strand Associates Well and tower projects, general services 155,826.62 Stuart Irby Inventory, meters, minor materials 872.00 Suttle Straus Envelopes 215.39 T.A.S. Communications* Answering service 1,206.95 TDS Telecom Monthly phone and internet service 211.00 Tim Herlitzka Mileage reimbursement 8,175.50 Tyndale Clothing 224.24 U.S. Cellular * Monthly cell phone service 157,814.00 Utility Sales and Service, Inc. New small bucket truck 198,493.70 Village of Waunakee Refuse billings ($81,374.33), flex and dependent care ($549.62), tax payment ($75,500), mechanics for equipment repairs ($3,027.50), plan review ($156.25), village engineer ($9,434.00), facilities ($3,212.00), communications ($3,206.00), human resources ($3,160.00), engineering rebill ($68.00), insurance 3rd qtr. ($18,806.00) 108.40 Waunakee Tribune Newspaper subscription 316.00 Waunakee Post Office Post office box renewal 2,409.98 Wex Bank (Exxon Mobil)* Fuel 39,757.17 WI Dept. of Revenue * Withholding tax, sales and use tax, gross revenue license fee 31.00 Wisconsin State Lab Lab fees 1,162,773.28 WPPI Energy Meter data collection and mgmt., utility billing and CIS, shared meter technician, low-income admin service fee, hosted e-mail and software support fees, cyber security, member network assessment and monitoring, member network support, member WAN, power clerk fees, and Verizon charges Bills Received Subsequent to Packed Delivery $ 2,400.00 Caselle, LLC New electronic timesheet system 568.80 Delta Dental Dental claims Madison Metropolitan Sewerage 730,429.96 District Third quarter sewer service Madison Metropolitan Sewerage 4,728.21 District Lab fees 35,085.00 Resco Transformers 218.26 Robinson Brother's Environmental Refund on utility account 2  215.44 Stuart Irby Tools 900.00 Tri-County Paving Hauled materials to landfill $ 3,235,343.22 Motion carried. Capital Budget Staff provided an overview of the 2026-2030 capital budget, including the financing plan for projects. After a discussion, a motion was made by Joe Zitzelsberger and seconded by Nathan Zellner to approve the capital budget. Motion carried. The operating budget will be presented at the November meeting. Proposal for Engineering Services – System Analysis and Coordination Study The Commission was provided a proposal from Forster Electrical Engineering for a project focused on improving system reliability. The proposal, totaling $18,000, aims to address issues where system coordination can be improved to limit service interruptions from escalating into wider outages. After a discussion, a motion was made by John Roessler and seconded by Roxanne Johnson to approve the proposal. Motion carried. Purchase of New Folder/Inserter The Commission discussed a proposal for the purchase of a new folder/inserter for $11,143.14 which would replace the existing 17-year-old machine that is no longer reliable. The new product can insert two sheets of paper plus a return envelope into a larger envelope. A service contract with an initial price of $1,056 was also presented. After a discussion, a motion was made by Paul Endres and seconded by Nathan Zellner to approve the purchase of the new folder/inserter and the annual service contract. Motion carried. Electric Superintendent Position Description The Commission was presented minor changes to the position description for the Electric Superintendent. After a discussion, a motion was made by Steve Kraus and seconded by Joe Zitzelsberger to approve the revised Electric Superintendent Position description. Motion carried. Designation of Alternate Member to the WPPI Board of Directors The General Manager discussed the recommendation to designate Sam Trace as the Alternate Director to the WPPI Board of Directors. The Alternate Director is authorized to represent the Utility and vote on matters before the Board in the absence of the Director. After a discussion, a motion was made by John Roessler and seconded by Roxanne Johnson to approve Sam Trace as the Alternate Director. Motion carried. Village-Wide Construction Projects The Commission was provided information regarding various projects planned in the service territory. Operations Report The Commission was provided information about various operational matters, including the recent water sampling done at Well 2. 3 Update on Well 6 and Water Tower Project The Commission was provided an update on the test pumping for Well 6 and the upcoming bid date for the well house construction. Update on the Applications to Adjust Water and Electric Rates The Commission was provided information on the status of the water and electric rate applications at the PSC. Utility staff have requested that the water rate process be paused until the end of November once the bids are reviewed for the construction of the well house. General Manager’s Report The General Manager discussed several matters pertaining to the Utility. Financial Statements The September financial statements were discussed. A motion was made by John Roessler and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4