Waunakee Utilities Commission

Waunakee Utilities Commission Meeting September 22, 2025 Members Present: John Roessler Steve Kraus Roxanne Johnson Nathan Zellner Joe Zitzelsberger Paul Endres Excused: Kristin Runge Others Present: Tim Herlitzka Randy Dorn Jared Heyn John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Public Comment There was no public comment. Minutes A motion was made by Nathan Zellner and seconded by Joe Zitzelsberger to approve the minutes of the August 25, 2025 Utilities Commission meeting. Motion carried with John Roessler Abstaining. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Nathan Zellner to approve payment of the following bills: Total Vendor Description $ 57.14 Ace Hardware Parts, supplies 250.00 Andrew Hesselink EV charger rebate 1,242.00 APG * Web and energy assistance ads 72.95 Auto Value Parts 16,550.70 Border States Materials 167.71 Century Commons, LLC Refund on utility account 3,633.81 Core and Main Water meters 502.00 Coverall North America, Inc. * Cleaning service 41,762.47 Crescent Electric Materials 1,088.10 Delta Dental * Dental insurance claims 395.94 D'Orazio Cleaning Supply, LLC Cleaning supplies 39,631.00 EFTPS * 941 Taxes 21,065.34 Employee Trust Funds * Retirement 11,257.92 Empower Retirement * Deferred compensation and Roth 2,115.00 Forester Electrical Engineering, Inc. Engineering for substation projects 378.88 GFC Leasing Copier lease, copies 10,148.65 GLS Utility Locating services 3,946.94 Infosend Bill print services 52,050.00 J & R Underground Boring for projects 217.65 Jacob and Chelsea Guenzler Refund on utility account 349.35 John Fabick Tractor Company Filters for equipment 5,609.84 Lake Ridge Bank (credit card payment)* Adobe software ($143.94), Wasabi Tech ( $81.01), Google ($169.39), Microsoft Office ($104.00), apprentice training $772.98 (meals $380.98, lodging $392.00), shop supplies $523.16 (tools, gaskets, parts), computer equipment $425.52, tools $175.77, office supplies $987.48, (copy paper, paper towels, computer monitors, cables), equipment repairs $1,407.50, employee lunch $61.70, wireless headset repairs $390.00, safety school lunch $45.88, clothing $321.51 888.00 LPI Advertising (Waunakee senior center) 222,543.24 Maguire Tank Water tower construction 138.70 Maverick Homes Refund on utility account 150.00 MEUW Class 183.45 Napa Auto Parts Equipment maintenance 738.38 Neil and Jessica Peters-Michaud Refund on utility account 1,000.00 North Shore Bank * Deferred compensation 98,783.78 Payroll* September 1  4,723.12 Public Service Commission Electric and water rate adjustment, BYOD filing 19,496.76 Quartz* Health insurance 63,853.00 Resco Materials, inventory 727.96 Securian Financial Group* Life insurance premium 5,153.71 SEERA, Focus on Energy* Program fees 49,839.51 Strand Associates Well and tower projects, general services 142,450.00 Stuart Irby Transformers, inventory 129.34 T.A.S. Communications* Answering service 1,206.64 TDS Telecom Monthly phone and internet service 239.01 The Thole House Refund on utility account 67.38 Terminix Wil Kil Pest control exterminator services 16.10 UPS Store Shipping 224.24 U.S. Cellular * Monthly cell phone service 209,039.39 Village of Waunakee Refuse billings ($92,926.74), flex and dependent care ($741.92), tax payment ($75,500), Fish Street project costs ($3,639.23), mechanics for equipment repairs ($1,820.00), SSM health costs ($234.00), Dover St. projects ($17,265.00), Manchester St. project ($16,850.00), tower site plan ($62.50) 264,900.00 Virginia Transformer Corp Partial payment for substation transformer 5,000.00 Waunakee Neighborhood Connection Low income program assistance 750.00 Waunakee Rotary Foundation Rotary lights sponsorship 1,493.51 Werner Electric Supply Boiler maintenance 2,642.90 Wex Bank (Exxon Mobil)* Fuel 80,584.64 WI Dept. of Revenue * Withholding tax, sales and use tax 650.00 Wisconsin Rural Water Association* Membership renewal 31.00 Wisconsin State Lab Lab fees 1,517,258.27 WPPI Energy Meter data collection and mgmt., utility billing and CIS, shared meter technician, low-income admin service fee, hosted e-mail and software support fees, cyber security, member network assessment and monitoring, member network support, member WAN and Verizon charges 579.79 Yahara Materials, Inc. Rock and screenings Bills Received Subsequent to Packed Delivery 14.37 Ace Hardware Materials 2,517.33 Ageless Concrete Water lateral repairs 142.37 Arlington Hardware Parts 8.04 Crescent Electric Materials 219.10 Kaden Hooker Mileage reimbursement 256.68 Madison Gas & Electric Natural gas 39.28 SJE Well maintenance 193.00 Tim Herlitzka Mileage reimbursement 239.99 Waunakee Power Equipment Materials 298.01 Yahara Materials, Inc. Rock $ 2,911,365.38 Total Motion carried. Presentation from the Madison Metropolitan Sewerage District Executive Director The presentation was moved to November. Water Rate Design Options Staff presented the Commission with a variety of information about the current declining-block method used to bill the water volume charge and other methods that could be used. An overview of the billing of fixed and variable charges was also discussed. After a discussion, a motion was made by John Roessler and seconded by Steve Kraus to retain the current declining block method of billing the volume charge. An update on the status of the overall water rate increase application was also presented. December Meeting Date The December meeting will be held on Thursday the 18th. 2 Village-Wide Construction Projects The Commission was provided information regarding various projects planned in the service territory. Operations Report The Commission was provided information about various operational matters including the inspection of the electric system that is currently being completed by a contractor and the status of installing new underground infrastructure in the Kilkenny Farms West subdivision. Update on Well 6 and Water Tower Project The Commission was provided an update on the well drilling. Plan Commission and Joint Plan Commission approval is slated for mid-October. General Manager’s Report The General Manager provided information about an upcoming orientation to WPPI, a solar project proposed adjacent to our service territory, a discussion about Well 2 scheduled with our attorney at the December meeting, and a water industry award recently presented to Randy Dorn. Financial Statements The August financial information was presented. Purchased power expense is $741,000 over budget for the year. Employee Resignation, Electric Department Staffing Changes, Salary Terms for the Electric Superintendent A motion was made by Joe Zitzelsberger and seconded by Steve Kraus to go into closed session at 6:03 p.m. in accordance with Wisconsin Statutes (19.85) (1) (c) for the purpose of considering employment, promotion, compensation or performance evaluation of any public employee over which the Utility Commission has jurisdiction or exercised responsibility. All Commissioners voted in favor of going into closed session by means of a roll call vote and the Commission entered closed session. A motion was made by Roxanne Johnson and seconded by Paul Endres to exit closed session at 7:12 p.m. All Commissioners voted in favor of leaving closed session by means of a roll call vote and the Commission exited closed session. After a discussion, a motion was made by John Roessler and seconded by Steve Kraus to approve the agreement with the existing employee. Motion carried. A motion was then made by John Roessler and seconded by Nathan Zellner to offer the Electric Superintendent position to a current employee for the salary discussed. Motion carried. A motion was made by Roxanne Johnson and seconded by Paul Endres to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3