Business Improvement District (BID)

AGENDA CITY OF WAUPUN BID MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, July 16, 2024 at 7:00 AM The Waupun Business Improvement District will meet In-person, virtual, and teleconference. Instructions to join the meeting are provided below: VIRTUAL LINK: https://us02web.zoom.us/j/86945781751?pwd=WjJwcW9yV2hKT0FNdzRER0N1NGRvdz09 MEETING ID: 869 4578 1751 PASSCODE: 497340 CALL TO ORDER ROLL CALL OF BOARD MEMBERS CONSIDER APPROVAL OF AGENDA CONSENT AGENDA 1. Minutes from June 18, 2024 BID Meeting 2. BID Financials for June 2024 PRIOR OUTSTANDING APPLICATIONS: (if expired, possible extension or cancellation) 3. Review Outstanding Applications and Approve Any Needed Amendments NEW APPLICATIONS FOR REVIEW AND CONSIDERATION: 4. Consider New Business Attraction Grant for The Graceful Nest by Lavender Valley Design, LLC 5. Consider Façade Improvement Grant for 23 S Madison Street (Green Collar Grooming) 6. Consider Façade Improvement Grant for 11 N Madison Street (The Graceful Nest) DISCUSSION ITEMS: 7. Waupun Business Alliance Update 8. City Administrator Update ADVANCED PLANNING: ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  MINUTES CITY OF WAUPUN BID MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, June 18, 2024 at 7:00 AM Meeting called to order at 7 am by chairperson Gary DeJager. Roll call taken. Members present include: Tyler Schulz; Gary DeJager; Bryan Yohn; Mitch Greenfield; Craig Much; Jodi Mallas; and Teresa Ruch. Absent is Steve Daute. Absent and excused is Katie Bohn. Also present Administrator Kathy Schlieve, Raina Lyman from Envision Greater Fond du Lac, Cal Gappa, Forsell Gappa, and Ava Bille. Motion Schultz, second Greenfield to approve the agenda as presented. Carried unanimously. Motion Schultz, second Greenfield to approve the consent agenda, including Minutes from May 21, 2024 BID meeting and May 2024 Financials. Carried unanimously. Administrator Schlieve reviews outstanding applications and notes that there are a series of reimbursements occurring now. No action is required to extend any outstanding grant awards at this time. Cal and Forsell Gappa are present to discuss their proposed tuckpointing project at 16 S Madison Street, noting that the work is structural on the lower portion of their building and needed to maintain the integrity of the structure. Motion Schultz, second Matravers to approve a 50% matching grant capped at $2,100. Carried unanimously. Raina Lyman provides an update from the Waupun Business Alliance update, highlighting upcoming events such as the Breakfast on the Farm to be held on 6/23, a Coffee Connection planned for Imagine That Studio on 8/7, and the golf outing on 9/10. She also explained the 90x90 workshop held in June at Wind & Unwined. The Session allows businesses to take 90 minutes to set goals for the next 90 days of their business. Next session is scheduled for 9/24, 8:30 am, at Wind & Unwined. Administrator Schlieve provides an update. The tentative schedule for Food Truck Alley construction is set with concrete forms tentatively being set the week of 6/24. Anticipated construction should conclude mid-July with the muralist painting the final two weeks of August. The downtown met on beautification and is seeking the input of a landscape architect to help develop a plan. Schlieve introduces Ava Bille who is a youth apprentice in marketing and communication from Waupun Area School District. Schlieve outlines the role that Ava will play in helping to build the Connect Waupun platform. As a final update, Schlieve notes that the current Senior Center building is listed for sale and the RFP can be found online. No advanced planning. Motion Greenfield, second Much to adjourn the meeting at 7:34 a.m. Carried unanimously.  Business Improvement District Financial Statement For the Month Ending: 06/30/24 CASH ON HAND Prior Month Ending Balance $ 23,427.13 Plus Current Month Deposits $ - Less Current Month Expenses (including expenses in accounts payable) $ (9,981.17) Total Cash on Hand $ 13,445.96 Less Outstanding Grants/Checks (not in accounts payable) $ (4,200.00) BID Funds Available $ 9,245.96 BUDGET 2023 Budget Revenue Carryover $ 6,572.58 2024 Revenue $ 24,633.28 Less Approved Grants & Expenses $ (21,959.90) Remaining Budget Funds Available $ 9,245.96 2024 Grants Approved - Not Dispersed Stone & Suede 2024 $ (2,100.00) Gappa Properties 2024 $ (2,100.00) $ (4,200.00) 2024 Actual Operating Expenses 1/9/2024 Downtown Planters $ (500.00) 1/24/2024 Broken Threads $ (2,000.00) 1/29/2024 Madeline Clothing Co. $ (2,100.00) 3/18/2024 Madeline Clothing Co. $ (1,178.73) 5/22/2024 Gysbers Jewelry $ (2,000.00) 6/17/2024 Waupun Gymnastics $ (2,100.00) 6/17/2024 Kartechner & Girls Flowers $ (598.37) 6/17/2024 Step A Head Styling $ (387.00) 6/17/2024 Lost Lake Acres $ (1,508.30) 6/17/2024 City of Waupun - Youth Apprentice $ (5,000.00) 6/17/2024 Charming Reads $ (387.50) $ (17,759.90) Total of Grants Approved Not Dispersed and Actual Expenses $ (21,959.90) 2024 Upcoming Operating Expenses $ - Projected Unrestricted Funds $ 9,245.96 7/12/2024 1:13 PM  AGENDA SUMMARY SHEET MEETING DATE: 7/16/24 TITLE: Review Outstanding Applications and Approve Any Needed Amendments AGENDA SECTION: DISCUSSION/ACTION PRESENTER: Schlieve DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality -- ISSUE SUMMARY: Applications for the following business are outstanding: 2024 Grants Approved - Not Dispersed Stone & Suede 2024 $ (2,100.00) Gappa Properties 2024 $ (2,100.00) $ (4,200.00) STAFF RECOMMENDATION: Work is in process on both applications and expected to be completed on time. No action is required currently. ATTACHMENTS: RECOMMENDED MOTION: