Common Council

AGENDA CITY OF WAUPUN COMMON COUNCIL Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, August 12, 2025 at 6:00 PM VIRTUAL AND TELECONFERENCE ACCESS AVAILABLE Join Virtually: https://us02web.zoom.us/j/81976994115?pwd=T0hORVFNTDFjMXV4ZGliV3A5eDI0UT09 Join Teleconference: 1 312 626 6799 Meeting ID: 819 7699 4115 Passcode: 697657 CALL TO ORDER PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENT MEDITATION ROLL CALL--Mayor to excuse any absent members PERSONS WISHING TO ADDRESS COUNCIL--State name, address, and subject of comments. (2 Minutes) RESOLUTIONS AND ORDINANCES: 1. Resolution Authorizing the Release of Funds from the Gus Thompson Reserve Account to Waupun Little League for Turf Replacement at Gus Thompson Field BOARD/COMMITTEE/COMMISSION RECOMMENDATIONS (Roll Call Motion) 2. Ordinance to amend Ch. 6.05(3)(e) entitled Traffic Code-No Parking to add no parking to the intersection of W. Jefferson St. and S. Division St. 3. Sign Policy & Guidelines 4. Monument Sign for Waupun Community Center CONSIDERATION - ACTION 5. License-Permit Applications and Expenses 6. Memorandum of Agreement (MOA) Between the Common Council of the City of Waupun, WI and the Board of Education of Central Wisconsin Christian School (CWC) 7. Memorandum of Agreement (MOA) Between the Common Council of the City of Waupun, WI and the Board of Education of the Waupun Area School District (WASD) MAYORAL CORRESPONDENCE/PRESENTATIONS 8. National Senior Citizen Day 9. Waste Water Treatment Plant Open House - August 27 CLOSED SESSION (Per Section 19.85 (1) (c) (e) of the WI Statutes) for: (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. 10. Negotiation of Fire Consolidation Agreement with Waupun Community Department 11. Fire Department Compensation 12. Department Head Succession OPEN SESSION ( Per Section 19.85(2) of the WI Statutes) ACTION FROM CLOSED SESSION ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  COMMON COUNCIL CITY OF WAUPUN, WI RESOLUTION NO. ____ A RESOLUTION AUTHORIZING THE RELEASE OF FUNDS FROM THE GUS THOMPSON RESERVE ACCOUNT TO WAUPUN LITTLE LEAGUE FOR TURF REPLACEMENT AT GUS THOMPSON FIELD WHEREAS, the Common Council of the City of Waupun, Dodge and Fond du Lac Counties, Wisconsin, by this Resolution adopted by a majority vote of the Common Council on a roll call vote with a quorum present and voting and proper notice having been given, resolves and orders as follows: WHEREAS, the City of Waupun maintains a designated reserve account known as the Gus Thompson Reserve Account to fund the maintenance of public athletic and recreational facilities where a shared use agreement with area schools exits; and WHEREAS, Waupun Little League in partnership with the Waupun Area School District will be undertaking a project to replace the turf at “The Gus,” which serves both school and community athletic programming; and WHEREAS, the City recognizes the shared use and benefit of the athletic facilities by the City residents and supports the continued safety and functionality of the field; and NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Waupun, Wisconsin that: 1. The City hereby authorizes the release of Eighty Thousand Dollars ($80,000) from the Gus Thompson Reserve Account: 2. These funds shall be paid to the Waupun Little League to be used solely for the turf replacement project; 3. The City Administrator and City Finance Director are hereby authorized and directed to execute the necessary documentation to complete the transfer of funds. Adopted this 12th day of August 2025. _____________________ Rohn W. Bishop, Mayor ATTEST: ___________________________ Angela J. Hull, City Clerk  AGENDA SUMMARY SHEET MEETING DATE: 8/12/25 TITLE: Ordinance to amend Ch. 6.05(3)(e) entitled Traffic Code-No Parking to add no parking to AGENDA SECTION: BOARD/COMMITTEE/COMMISSION the intersection of W. Jefferson St. and S. RECOMMENDATIONS Division St. PRESENTER: Jeff Daane, Public Works Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government ISSUE SUMMARY: This will be discussed and recommendation passed along to council for review. We received a complaint to look at parking along W. Jefferson St. at the T- intersection of S. Division St. If you look at attached pictures the area is parked full of vehicles making the turn from S. division St. onto the one-way St. of W. Jefferson St. difficult especially pulling at trailer or boat. We are proposing to add a section of no parking along the north curbline of W. Jefferson St. This would be very similar to what has been installed on streets that have been reconstructed in the past few years. STAFF RECOMMENDATION: Accept the recommendation from the Board of Public Works ATTACHMENTS: Ordinance Map of no parking section proposed RECOMMENDED MOTION: 1. Motion to accept the first reading of the ordinance to amend Ch.6.05(3)(e) entitled Traffic Code-No Parking to add no parking to the intersection of W. Jefferson St. and S. Division St. 2. Motion to waive the first reading and adopt Ordinance #25-__to to amend Ch.6.05(3)(e) entitled Traffic Code-No Parking to add no parking to the intersection of W. Jefferson St. and S. Division St. 3. Do nothing and the ordinance fails  ORDINANCE NUMBER 25- AN ORDINANCE TO AMEND CHAPTER SIX OF THE MUNICIPAL CODE OF THE CITY OF WAUPUN ENTITLED “TRAFFIC CODE.” THE COMMON COUNCIL OF THE CITY OF WAUPUN, DO ORDAIN: SECTION 1: Section 6.05 (3) (e) of the Waupun Municipal Code entitled “No Parking” is amended to add the following subsection: 152.. On the north side of W Jefferson St commencing 320 feet west of the west curb line of S State St and continuing west for a distance of 90 feet. SECTION 2: This Ordinance shall be in full force and effect upon its passage and publication as provided by law. Enacted this day of , 2025 Rohn W Bishop, Mayor ATTEST: Angela Hull City Clerk  20 S Stat e St 128 120 24 118 200 W Jefferson St W Jefferson St S Division St 223 1/2 119 111 100 125 121 221 123 122 Let's Bounce 109 F S Division St S State St 128 114 115 114  AGENDA SUMMARY SHEET MEETING DATE: 8/12/25 TITLE: Sign Policy & Guidelines AGENDA SECTION: BOARD/COMMITTEE/COMMISSION RECOMMENDATIONS PRESENTER: Jeff Daane, Public Works Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government 2024 Approved Budget Item ISSUE SUMMARY: This was discussed at the Board of Public Works meeting. This is the updated version of the original stop sign policy that was on the agenda in May. We have made changes removing the wording that was directed at only stop signs. Now the policy is open to consider any potential new sign. STAFF RECOMMENDATION: Accept the recommendation from the Board of Public Works ATTACHMENTS: Sign Policy & Guidelines RECOMMENDED MOTION: Motion to adopt the Sign Policy & Guidelines  City of Waupun Sign Policy & Guidelines Introduction The City of Waupun wishes to ensure that its streets are as quiet and safe as possible, particularly those in residential areas. As it relates to this, the City often receives requests for the installation of signs to address concerns of interested citizens. In order to provide a predictable and consistent method for responding to these requests, the City has established this Policy and Guidelines document for Sign Installation. This policy also addresses standards which are commonly used by staff for considering such requests and describes the methods adopted by the City for responding to citizen requests and ultimately installing signs on Waupun Streets. Policy Usage and Guidelines It is the objective of this Policy to consider requests and the installation of signs where appropriate, based upon engineering analysis and sound judgement. This document is intended to be used in conjunction with professional engineering judgement and best practices. In addition, due to the fact that most every street in the City of Waupun has its own unique characteristics, these guidelines do not constitute either final or complete design, or evaluation criteria for a complete traffic calming plan. Local site conditions must be evaluated for all traffic calming installations, and terrain, roadway, traffic or land use characteristics, sight distance conditions, and / or any other unusual conditions may require case specific modifications or exceptions. The City of Waupun reserves the right, at its own discretion, to analyze and implement traffic calming measures including, but not limited to regulatory signs, at specific locations should it deem necessary to increase safety. Traffic Calming Methodology The Institute of Traffic Engineers (ITE) defines traffic calming as “the combination of mainly physical measures that reduce the negative effects of motor vehicle use, alter driver behavior, and improve conditions for non – motorized street users.” In other words, traffic calming is the use of physical changes either on or adjacent to the street in order to improve safety for motorists, pedestrians, and cyclists. Typical examples of physical changes aimed at traffic calming may include: stop signs, yield signs, warning signs, radar speed feedback signs, crosswalks, special striping, narrow lanes, on – street parking, median islands, roundabouts, turn prohibition signs, and diagonal diverters, forced turn channelizations, and median barriers. The majority of these measures are implemented within non – residential areas, and as previously mentioned are typically evaluated on a case by case basis through engineering studies and analysis. Guiding Principles & Sign Criteria It is important to emphasize that regulatory signs are not appropriate for all intersections. Principles to be aware of prior to making a request include the following: A. Regulatory signs are intended to control vehicular traffic conflicts at intersections and are not to be used as a device to control speed or solely for the identification of pedestrian crosswalks B. Individual regulatory signs should not be installed to control traffic, but may be installed as part of an overall neighborhood traffic calming effort. C. Regulatory signs should not be installed against the major flow of traffic unless special circumstances or design guidelines dictate such installation to address special safety considerations D. Regulatory signs are not substitutes for other traffic control devices. E. Warrants recommended by the Manual on Uniform Traffic Control Devices (MUTCD), including the amount of daily traffic, the amount of pedestrian and bicycle activity, high traffic speed, restricted sightlines, accident records, unusual site conditions, and geometrics will be used by staff when evaluating any regulatory sign requests. F. Accidents shall be used as the primary warrant for the installation of regulatory signs. G. Regulatory signs shall only be installed at intersections where drivers cannot safely apply the right of way rule as defined by the State of Wisconsin. Factors that must be considered when determining the need for a regulatory sign at a particular intersection include: A. Because regulatory signs can cause a substantial inconvenience to motorists, disrupt traffic flow, and can result in increased icing conditions in winter, they should only be used where warranted. B. Regulatory signs are not typically encouraged to guide right of way because the minimal safety gains are outweighed by the substantial traffic delays and congestion created. C. Accidents may increase following the installation of regulatory signs if motorists are not aware of the new traffic regulation. D. If a motorist consistently observes that cross street traffic is light, the motorist is more likely to question and ultimately ignore the regulatory sign thereby decreasing intersection safety. According to the FHWA, excessive use of regulatory signs can diminish their effectiveness  E. The installation of unwarranted regulatory signs may create new speeding problems. Many studies, including FHWA, have shown that motorists tend to accelerate to higher speeds to make up for the time lost at regulatory signs. F. Excessive uses of regulatory signs may encourage drivers to use alternative routes to avoid the regulatory sign-controlled intersections, thus increasing traffic volumes and relocating the need for traffic calming measures. G. Any installation of regulatory signs should only occur after a review of its potential impacts on neighboring streets and whether the regulatory sign control is compatible with the overall traffic management concept for the area. Additionally, regulatory signs need to meet warrants to justify installation. The Federal Highway Administration Manual on Uniform Traffic Control Devices describes the warrants as follows: Section 2B.01 Application of Regulatory Signs Standard: Regulatory signs shall be used to inform road users of selected traffic laws or regulations and indicate the applicability of the legal requirements. Regulatory signs shall be installed at or near where the regulations apply. The signs shall clearly indicate the requirements imposed by the regulations and shall be designed and installed to provide adequate visibility and legibility in order to obtain compliance. Regulatory signs shall be retroreflective or illuminated to show the same shape and similar color by both day and night, unless specifically stated otherwise in the text discussion of a particular sign or group of signs (see Section 2A.08). The requirements for sign illumination shall not be considered to be satisfied by street, highway, or strobe lighting. Once the decision has been made to install two-way regular control, the decision regarding the appropriate street to have regulated, should be based on engineering judgment. In most cases, the street carrying the lowest volume of traffic should be controlled. A regulatory sign should not be installed on the major street unless justified by a traffic engineering study.  Support: The following are considerations that might influence the decision regarding the appropriate street upon which to install a regulatory sign where two streets with relatively equal volumes and/or characteristics intersect: A. Controlling the direction that conflicts the most with established pedestrian crossing activity or school walking routes; B. Controlling the direction that has obscured vision, dips, or bumps that already require drivers to use lower operating speeds; C. Controlling the direction that has the longest distance of uninterrupted flow approaching the intersection; and D. Controlling the direction that has the best sight distance to conflicting traffic. The use of regulatory signs on the minor-street approaches should be considered if engineering judgment indicates that a regulatory sign is always required because of one or more of the following conditions: A. The vehicular traffic volumes on the through street or highway exceed 6,000 vehicles per day; B. A restricted view exists that requires road users to stop or yield in order to adequately observe conflicting traffic on the through street or highway; and/or C. Crash records indicate that three or more crashes that are susceptible to correction by the installation of a regulatory sign have been reported within a 12-month period, or that five or more such crashes have been reported within a 2-year period. Such crashes include right-angle collisions involving road users on the minor-street approach failing to yield the right-of-way to traffic on the through street or highway. Generally speaking, regulatory signs should only be considered for intersections when supported by adequate traffic counts. Studies have shown that placing stop signs at intersections where they are not justified decreases safety as motorists tend to roll through them without actually stopping, while the cross-street traffic tends to pay less attention as they assume traffic will obey the stop sign and come to a complete stop. Sign Request Process Citizens may request a regulatory sign be placed at a particular intersection by completing the attached Regulatory Sign Request Form found on the City of Waupun website. Upon receipt of the request, staff will gather data and determine whether the intersection meets MUTCD Regulatory sign warrants. Data used in the determination of applicability shall include, but not be limited to: • Traffic counts for the primary and intersecting streets • Accident history • Existing pedestrian accommodations • Surrounding property uses such as schools, churches, and other gathering spaces, that impact traffic and pedestrian volume • Analysis of the Overall Traffic Pattern of the larger area If standards are not met, staff will contact the citizen making the request and explain why a regulatory sign is not recommended. Requests will go to the Board of Public Works for review. If standards are met, a work order for the sign installation will be issued, and the sign will be installed within a reasonable time frame. In general, a regulatory sign installation may be recommended if the following warrants are met: A. Accidents a. Five (5) or more reported accidents occur within a twelve (12) month period which would likely have been avoided by the installation of an all way regulatory sign. b. Three (3) or more reported accidents occur within a twelve (12) month period or five (5) or more reported accidents occur within a twenty four (24) month period that would likely have been avoided by the installation of a two way regulatory sign. B. Minimum Traffic Volumes and Speed a. A regulatory sign is warranted if the number of vehicles entering the intersection from all approaches averages at least three hundred (300) vehicles per hour for any eight (8) hours of an average day, and; b. The combined vehicular, bicycle and pedestrian volume from the minor street averages at least two hundred (200) units per hour for the same eight (8) hours. C. Visibility a. A regulatory sign is warranted where visibility is limited at the minor street approach, causing motorists to reduce speed. b. The minimum sight distance shall be maintained based on the roadway speed and the criteria described in the latest edition of the AASHTO publication “A Policy on Geometric Design of Highways and Streets.”  City of Waupun Sign Request Form In accordance with the City of Waupun’s adopted Policy and Procedure for Regulatory Sign Installation Requests, citizens interested in requesting the installation of a regulatory sign shall complete and submit this form to the Public Works Department. After receiving the completed form, staff will review the proposed regulatory sign location using the above mentioned policy procedures, which includes discussion with the applicant. Completed forms shall be submitted to: City of Waupun Department of Public Works 201 E. Main St Waupun, WI 53963 They may also be emailed to: jeff@cityofwaupunwi.gov Please attach additional sheets containing pictures, maps, or additional text if the space provided is insufficient. 1. Requestor’s Information: a. Name: ____________________________________________________________ b. Address: __________________________________________________________ c. Phone: ____________________________________________________________ d. Email: ____________________________________________________________ 2. Location of the Traffic Concern_______________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 3. Describe the nature of the traffic problem that is of concern (if possible, please provide pictures and map): ________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 4. Why do you feel a regulatory sign will resolve the traffic concern: ___________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 5. Is there neighborhood support for your request? Can you demonstrate this support if asked / required? _________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 6. Are there any facilities, such as churches, schools, businesses, etc., near this location that generate a high concentration of vehicle and / or pedestrian traffic? _____________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________  AGENDA SUMMARY SHEET MEETING DATE: 8/12/25 TITLE: Monument Sign for Waupun Community Center AGENDA SECTION: BOARDS/COMMISSIONS PRESENTER: Kathy Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Quality of Place $58,000.19 (restricted community center funds) ISSUE SUMMARY: Attached is a rendering and estimate for a monument sign to be placed at the Waupun Community Center. This has been reviewed and approved by the Board of Recreation and the City has obtained the needed variance from the Board of Appeals to place the signage at the designated site (corner of McKinley and Beaver Dam Streets). Signarama is a Sourcewell vendor in accordance with our purchasing policy. Adequate fundraising has been done to approve this purchase and staff is requesting you authorize a draw from those restricted funds to support the purchase. STAFF RECOMENDATION: Approve the agreement as presented ATTACHMENTS: Price Estimate Sign rendering RECOMENDED MOTION: Motion to approve the purchase of a monument sign for the Waupun Community Center from Signarama in an amount not to exceed $58,000.19 as presented. It is understood that Community Center restricted funds will be used to pay this expenditure.  ESTIMATE ES-F-50601 PO Number: Payment Terms: Net 30 Created Date: 8/8/2024 DESCRIPTION: Community Center Exterior Signage - Monument with EMC Bill To: City of Waupun Pickup At: Signarama Attn: Accounts Payable N5528 Miranda Way 201 E Main St Fond du Lac, WI 54937 Waupun, WI 53963 US US Requested By: Kathy Schlieve Salesperson: Andy Wapneski Email: kathy@cityofwaupunwi.gov Email: Andy@Signarama-FDL.com Work Phone: (920) 324-7912 Work Phone: 920.921.7181 Cell Phone: (920) 324-7912 PRODUCTS QTY UNIT PRICE UNIT PRICE TOTALS 1 Double Sided Monument with 7'x3' Watchfire EMC - 8MM 1 $58,000.19 $58,000.19 $58,000.19 Double Sided Monument with 8MM Electronic Message Unit Fabricated Aluminum Cabinet 120" x 121" Cabinet Color: Dark Bronze Cabinet Color: Dark Bronze EMC- Pixel Pitch: W8mm LED RGB Pixel Matrix: 108H X 252W Ventilation Style: Front Ventilation Cabinet Size: 41in H x 7ft 3in L x 5in D Viewing Area: 36in H x 7ft L Cabinet Style: Double Face (Slim) Warranty: Standard 5 Year Watchfire warranty applies. Software Ignite OPx Install Included *We are a Registered Vendor through Sourcewell and Pricing for the City of Waupun would be the same as what is being presented This estimate assumes installation will involve regular access, soil, and wall conditions. In the event of sub- Generated On: 6/20/2025 4:03 PM Page 1 of 2  surface obstacles or obstructions in or behind walls, the parties agree to adjust the installation costs based on Signarama's additional costs. This quote does not include relocation of underground utilities if encountered or restoration of the surrounding landscaped area if disturbed by trucks. Buyer shall bring feed wires of suitable capacity and approved type to the sign's location before installation. Buyer shall provide all necessary reinforcements to the building on which the sign is installed. Please Note: The prices provided in this estimate are subject to change based on the scope of work required. We strive to offer accurate estimates, but additional factors or requirements may impact the final cost. We will communicate any adjustments transparently and discuss them with you before proceeding. Thank you for your understanding and trust in our services. The estimate is valid for 30 days. Signature: Date: Thank you for choosing Signarama! N5528 Miranda Way Fond du Lac, WI 54937 (920) 921-7181 Generated On: 6/20/2025 4:03 PM Page 2 of 2  AGENDA SUMMARY SHEET MEETING DATE: 8/7/25 TITLE: License-Permit Applications and Expenses AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Angela Hull, Clerk FUTURE MEETINGS Date of Council/COW Meeting Meeting Tuesday, August 26, 2025 Committee of the Whole Tuesday, September 9, 2025 Common Council Tuesday, September 30, 2025 Committee of the Whole Tuesday, October 14, 2025 Common Council Tuesday, October 28, 2025 Committee of the Whole Tuesday, November 11, 2025 Common Council Tuesday, November 25, 2025 Committee of the Whole Tuesday, December 9, 2025 Common Council Tuesday, December 30, 2025 Committee of the Whole LICENSE/PERMIT APPLICATIONS Operator: Julie Nickel, Brielle Aylesworth, Lucas Dawson, Cody Anderson Temporary Class B:  Waupun Volksfest Inc. DBA Waupun Volksfest on September 12 and 13, 2025 at the Waupun Recreation Arena, 510 E Spring St., Waupun  Drift Jumpers Inc. DBA Drift Jumpers for the Waupun Super Pull, on August 30, 2025, at the Waupun Recreation Arena, 510 E Spring St., Waupun RECOMENDED MOTION: Motion to approve the license and permit applications and authorize payment of expenses  AGENDA SUMMARY SHEET MEETING DATE: 8/12/25 TITLE: Memorandum of Agreement (MOA) Between the Common Council of the City of Waupun, WI AGENDA SECTION: CONSIDERATION - ACTION and the Board of Education of Central Wisconsin Christian School (CWC) PRESENTER: Kathy Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government -- ISSUE SUMMARY: Attached is a new agreement with Central Wisconsin Christian School (CWC) for shared use of athletic facilities. STAFF RECOMENDATION: Approve the agreement as presented ATTACHMENTS: MOA on Shared Facilities Use with CWC RECOMENDED MOTION: Motion to approve the MOA between the City of Waupun and the Board of Education of Central Wisconsin Christian School for shared use of athletic facilities as presented.  MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE COMMON COUNCIL OF THE CITY OF WAUPUN, WI AND THE BOARD OF EDUCATION OF CENTRAL WISCONSIN CHRISTIAN SCHOOLS (CWC) WHEREAS the Common Council of the City of Waupun (city) and the Board of Education of CWC wish to share athletic facilities to reduce taxpayer burden and to deliver value and benefit to the taxpaying residents of the City of Waupun, while enhancing quality of life for all. All named parties in this MOA agree to facility use terms as follows: SCHEDULING RIGHTS AND FACILITY USE: 1. This agreement covers Gus Thompson Field, Schlieve Field and McCune Park field, for the purpose of baseball programming. Use of any other city assets require a separate agreement signed by the involved parties. As Waupun Area School District also utilizes city facilities, consideration for total number of athletes by school and sport is given to determine access and scheduling rights to each facility as defined in Section 3 of this agreement. 2. During WIAA sports seasons, high school athletics will have use and scheduling of the listed athletic facilities. 3. WASD and CWC athletic directors will work cooperatively to minimize scheduling conflicts with first right to facilities determined as follows: a. Gus Thompson field will be the primary field used by WASD for Varsity and JV baseball practice and games. CWC games may be played at Gus Thompson field if WASD is not using the field for practice and is scheduled to play an away game. b. Schlieve field will be the primary field used by CWC for Varsity and JV baseball practice and games. WASD games may be played at Schlieve field if CWC is not using the field for practice and is scheduled to play an away game. c. McCune Park field will be the primary field used for WASD JV practice. CWC practices may be held at McCune Park field whenever the field is not in use by WASD. CWC middle school team may utilize the field after all other scheduling needs from either school are satisfied. d. WASD and CWC athletic directors may alter the schedule to accommodate weather or other scheduling changes after conferring with each another based on mutual agreement. e. CWC will provide full access to WASD to Schlieve field to host annual DeBoer Diamond Classic. 4. Based on primary user designation as outlined in Section 3 above, primary users will have use of the respective concession areas at facilities with right to inventory, store and sell concessions for the purpose of fundraising for their programs. 5. FACILITY MAINTENANCE: a. The city owns the facilities included in this agreement, and, as such, shall maintain facilities in existence on each property, with the exception of turf replacement or any newly proposed capital improvements. b. Any newly proposed capital improvement projects planned by CWC to city- owned facilities must first be approved by the city, including approval through any pertinent city board(s) before work may commence. CWC shall assume  cost of any approved capital projects undertaken at a facility where they have documented use as outlined in this agreement. c. Any vandalism must be reported to the city as soon as known. The city shall assume the cost of repairing any defacing of or vandalism to the complex unless it occurs during school use, in which case the school with primary access to the facility will assume the cost of repair. d. The city will mow and remove snow from sidewalks from areas surrounding the Community Center, Schlieve Field and McCune Park field. 6. OPERATIONAL COSTS: a. CWC will be responsible for providing all equipment and supplies needed to operate their respective athletic programs at the various facilities, including but not limited to lawn mowing and field maintenance equipment, chalk, bases, etc. b. CWC will be responsible for general upkeep of fields and commit to maintaining fields in a similar condition as at the start of their respective seasons. c. Responsibility to prepare and make a surface/field ready for play will reside with CWC staff exclusively for their respective teams. d. CWC shall pay all utility costs associated with use of facilities by high school sports teams for the purpose of practices and scheduled games/tournaments based on the proportion of time allocated to CWC on an annual basis. e. CWC shall pay an annual maintenance fee of $4,000. The city will maintain this amount in a restricted fund for ongoing athletic facility maintenance. 7. INDEMNIFICATION a. CWC agrees to fully indemnify and hold the City of Waupun harmless from any and all losses, claims, damages, liabilities, or other expenses, including attorneys’ fees and expenses, that arise from any claim made with respect to use of city property. b. In the event that a claim is made, CWC shall fully cooperate with the City in interest in defending any such claim. 8. INSURANCE a. CWC will provide a certificate of liability insurance with the following coverage levels: i. General Aggregate: $1,000,000 ii. Personal Injury: $1,000,000 iii. Each Occurrence: $1,000,000 b. Policy shall be maintained at all times at the sole expense of CWC against all claims for personal injury or death or other public liability. c. Minimum limits shall be periodically reviewed by all parties and shall be adjusted from time to time to reflect reasonable minimum limits recognized within the insurance industry. d. Policies shall name the City of Waupun as an additional insured. 9. TERMS: e. Any party may withdraw from this agreement if notice is given to the all parties 90 days prior to renewal. f. The terms of this agreement extend through December 31, 2030 and will auto renew on an annual basis thereafter unless altered by the parties named.  MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE COMMON COUNCIL OF THE CITY OF WAUPUN, WI AND THE BOARD OF EDUCATION OF CENTRAL WISCONSIN CHRISTIAN SCHOOLS (CWC) Approved and signed this _____________ day of ________________________________, 2025. __________________________________________________________ (Mayor – City of Waupun) (Date) ___________________________________________________________ (Clerk – City of Waupun) (Date) ___________________________________________________________ (Board President - CWC) (Date)  AGENDA SUMMARY SHEET MEETING DATE: 8/12/25 TITLE: Memorandum of Agreement (MOA) Between the Common Council of the City of Waupun, WI AGENDA SECTION: CONSIDERATION - ACTION and the Board of Education of the Waupun Area School District (WASD) PRESENTER: Kathy Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government -- ISSUE SUMMARY: Attached is an updated agreement with the Waupun Area School District for shared use of athletic facilities. STAFF RECOMENDATION: Approve the agreement as presented ATTACHMENTS: MOA on Shared Facilities Use with WASD RECOMENDED MOTION: Motion to approve the MOA between the City of Waupun and the Board of Education of the Waupun Area School District for shared use of athletic facilities as presented.  MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE COMMON COUNCIL OF THE CITY OF WAUPUN, WI AND THE BOARD OF EDUCATION OF THE WAUPUN AREA SCHOOL DISTRICT (WASD) WHEREAS the Common Council of the City of Waupun (city) and the Board of Education of WASD wish to share athletic facilities to reduce taxpayer burden and to deliver value and benefit to the taxpaying residents of the City of Waupun, while enhancing quality of life for all. All named parties in this MOA agree to facility use terms as follows: SCHEDULING RIGHTS AND FACILITY USE: 1. This agreement covers Gus Thompson Field, Schlieve Field and McCune Park field, for the purpose of baseball programming, Medema Field for the purpose of softball programming, and the Waupun Recreational Arena for the purpose of hockey programming. Use of any other city assets require a separate agreement signed by the involved parties. As Central Wisconsin Christian also utilizes city facilities, consideration for total number of athletes by school and sport is given to determine access and scheduling rights to each facility as defined in Section 3 of this agreement. 2. During WIAA sports seasons, high school athletics will have use and scheduling of the listed athletic facilities. 3. WASD and CWC athletic directors will work cooperatively to minimize scheduling conflicts with first right to facilities determined as follows: a. Gus Thompson field will be the primary field used by WASD for Varsity and JV baseball practice and games. CWC games may be played at Gus Thompson field if WASD is not using the field for practice and is scheduled to play an away game. b. Schlieve field will be the primary field used by CWC for Varsity and JV baseball practice and games. WASD games may be played at Schlieve field if CWC is not using the field for practice and is scheduled to play an away game. c. McCune Park field will be the primary field used for WASD JV practice. CWC practices may be held at McCune Park field whenever the field is not in use by WASD. CWC middle school team may utilize the field after all other scheduling needs from either school are satisfied. d. Medema field will be the primary field used by WASD for JV and varsity softball practice and games. e. Waupun Recreational Arena will be the primary facility used for WASD JV and Varsity hockey practice and games. f. WASD and CWC athletic directors may alter the schedule to accommodate weather or other scheduling changes after conferring with each another based on mutual agreement. g. CWC will provide full access to WASD to Schlieve field to host annual DeBoer Diamond Classic. 4. Based on primary user designation as outlined in Section 3 above, primary users will have use of the respective concession areas at facilities with right to inventory, store and sell concessions for the purpose of fundraising for their programs. 5. FACILITY MAINTENANCE: a. The city owns the facilities included in this agreement, and, as such, shall maintain facilities in existence on each property, with the exception of turf replacement or any newly proposed capital improvements. b. Any newly proposed capital improvement projects planned by WASD to city-owned facilities must first be approved by the city, including approval through any pertinent city board(s) before work may commence. WASD shall assume cost of any approved capital projects undertaken at a facility where they have documented use as outlined in this agreement. c. Any vandalism must be reported to the city as soon as known. The city shall assume the cost of repairing any defacing of or vandalism to the complex unless it occurs during school use, in which case the school with primary access to the facility will assume the cost of repair. d. To create efficiency, WASD and the city share responsibility for maintenance of lawn and snow removal as follows: i. The district will assume responsibility for mowing Tanner Park, except for Juniper Hill, and the pond located east of the high school. ii. The city will mow the baseball complex on Lincoln Street. iii. The district will remove snow from the entire sidewalk at Medema Fields and the pond located east of the high school. iv. The city will remove snow from the sidewalks at the baseball complex and the Education Service Center. v. The city will mow and remove snow from sidewalks from areas surrounding the Community Center, Schlieve Field and McCune Park field. 6. OPERATIONAL COSTS: a. WASD will be responsible for providing all equipment and supplies needed to operate their respective athletic programs at the various facilities, including but not limited to lawn mowing and field maintenance equipment, chalk, bases, etc. b. WASD will be responsible for general upkeep of fields and commit to maintaining fields/facilities in a similar condition as at the start of their respective seasons. c. Responsibility to prepare and make a surface/field ready for play will reside with WASD staff exclusively for their respective teams.  d. WASD shall pay all utility costs associated with use of facilities by high school sports teams for the purpose of practices and scheduled games/tournaments based on the proportion of time allocated to each school on an annual basis. e. WASD shall pay an annual maintenance fee of $15,000. The city will maintain this amount in a restricted fund for ongoing athletic facility maintenance. 7. INDEMNIFICATION a. WASD agrees to fully indemnify and hold the City of Waupun harmless from any and all losses, claims, damages, liabilities, or other expenses, including attorneys’ fees and expenses, that arise from any claim made with respect to use of city property. b. In the event that a claim is made, WASD shall fully cooperate with the City in interest in defending any such claim. 8. INSURANCE a. WASD will provide a certificate of liability insurance with the following coverage levels: i. General Aggregate: $1,000,000 ii. Personal Injury: $1,000,000 iii. Each Occurrence: $1,000,000 b. Policy shall be maintained at all times at the sole expense of the WASD against all claims for personal injury or death or other public liability. c. Minimum limits shall be periodically reviewed by all parties and shall be adjusted from time to time to reflect reasonable minimum limits recognized within the insurance industry. d. Policies shall name the City of Waupun as an additional insured. 9. TERMS: e. Any party may withdraw from this agreement if notice is given to the all parties 90 days prior to renewal. f. The terms of this agreement extend through December 31, 2030 and will autorenew on an annual basis thereafter unless altered by the parties named.  MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE COMMON COUNCIL OF THE CITY OF WAUPUN, WI AND THE BOARD OF EDUCATION OF THE WAUPUN AREA SCHOOL DISTRICT (WASD) Approved and signed this _____________ day of ________________________________, 2025. __________________________________________________________ (Mayor – City of Waupun) (Date) ___________________________________________________________ (Clerk – City of Waupun) (Date) ___________________________________________________________ (Superintendent - WASD) (Date) ___________________________________________________________ (Board President - WASD) (Date)