Common Council

MINUTES CITY OF WAUPUN COMMON COUNCIL MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, March 24, 2026 at 5:30 PM CALL TO ORDER Mayor Bishop called the meeting to order at 5:31pm. PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENT MEDITATION The Pledge of Allegiance is heard followed by a moment of silence. ROLL CALL Council in-person: Mayor Bishop, Alderman Siebers, Alderman Kaczmarski, Alderman Kunz, Alderman Mielke, Alderman Matoushek Council Virtual- None Council Absent/Excused- Alderman Westphal Management in-person: Attorney Vande Zande, City Clerk/Treasurer Hull, Administrator Schlieve, Public Works Daane, Recreation Director Kaminski, Police Chief Rasch, Fire Chief Demaa, Finance Director Langenfeld, Utility Finance Director Stanek, Library Assistant Director Garcia Management Virtual: None Management absent/excused: Utility Manager Brooks Audience in-person: Jaedon Buchholz Audience Virtual: None PUBLIC HEARING 1. Proposed Community Development Block Grant (CDBG) Public Facilities (PF) Program Funds Application (Kari Justmann, MSA Professional Services) Mayor Bishop calls for a motion to open the public hearing. Motion Matoushek, second Siebers to open the Public Hearing for the Proposed Community Development Block Grant Public Facilities Program Funds Application. Motion carried 5-0. Kari Justmann, Project Manager of MSA Professional Services, led the discussion of the proposed Community Development Block Grant Public Facility Program Application for N. Grove Street and Park Street reconstruction No comments are heard from the Council or Public. Hearing no further comments from the Council and Public, Mayor Bishop calls for a motion to close the public hearing. Motion Matoushek, second Kunz to close the Public Hearing for the Proposed Community Development Block Grant Public Facilities Program Funds Application. Motion carried 5-0 on roll call. 2. Resolution: Authorizing Resolution to Submit a Community Development Block Grant (CDBG) Application Motion Matoushek, second Kunz to adopt Resolution 03-24-26-01 to Submit a Community Development Block Grant (CDBG) Application. Motion carried 5-0 on roll call. 3. Resolution: Policy on Non-Violent Civil Rights Demonstrations to Prohibit the Use of Excessive Force and to Enforce Applicable State and Local Laws Prohibiting Physically Barring Entrances & Exits Motion Matoushek, second Siebers to adopt Resolution 03-24-26-02 Policy on Non-Violent Civil Rights Demonstrations to Prohibit the Use of Excessive Force and to Enforce Applicable State and Local Laws Prohibiting Physically Barring Entrances & Exits as required by CDBG Program. Motion carried 5-0 on roll call. 4. Resolution: City of Waupun Wisconsin Residential Anti-Displacement and Relocation Assistance Plan for CDBG Programs Motion Matoushek, second Siebers to adopt Resolution 03-24-26-03 for City of Waupun Wisconsin Residential Anti-Displacement and Relocation Assistance Plan for CDBG Programs as required by CDBG Program. Motion carried 5-0 on roll call. PERSONS WISHING TO APPEAR BEFORE COUNCIL No persons appear before Council. ORDINANCES 5. Ordinance to amend Ch 6.03(2) entitled Traffic Code-Other Intersection Control for Stop Sign Placement due to Shaler Drive Extension Motion Kunz, second Matoushek to waive the first reading and adopt Ordinance #26-04 to amend Ch.6.03(2) entitled Traffic Code-Other Intersection Control for stop sign placement due to Shaler Drive Extension. Motion carried 5-0 on roll call. RESOLUTIONS 5. Resolution Establishing and Committing Fund Balance to an Emergency Medical Services Fund Motion Matoushek, second Kunz to adopt Resolution 03-24-26-04 Establishing and Committing Fund Balance to an Emergency Medical Services Fund. Motion carried 5-0 on roll call. 6. Resolution Establishing a Revolving Loan Fund and Authorizing the Transfer of Reserved General Fund Dollars for Child Care to Capitalize the Fund Motion Seibers, second Matoushek to adopt Resolution 03-24-26-05 Establishing a Revolving Loan Fund and Authorizing the Transfer of Reserved General Fund Dollars for Child Care to Capitalize the Fund. Motion carried 5- 0 on roll call. BOARD/COMMITTEE/COMMISSION RECOMMENDATIONS 7. Award Bid for Shaler Dr. Extension Project Motion Kunz, second Matoushek to award the Shaler Drive Extension Project to the low bidder, Kartechner Brothers, in the amount of $809,453.73. Motion carried 5-0 on roll call. 8. Equipment Package for Tandem Patrol Truck Motion Siebers, second Kunz to award the quote to Madison Truck and Equipment for an equipment package for Tandem Patrol Truck in the amount of $177,966. Motion carried 5-0 on roll call 9. 2026 Department of Public Works Equipment Rates Motion Matoushek, second Siebers to adopt the 2026 Department of Public Works Equipment Rates. Motion carried 5-0 on roll call. 10. Award Quote for Aquatic Center Camera System Motion Matoushek, second Kunz to award the quote for an Aquatic Center Camera System to Pros4 for $9,383.50 plus additional $2,777.40 for slide camera. Motion carried 5-0 on roll call. CONSIDERATION - ACTION 11. December 2025- February 2026 Financials Motion Siebers, second Matoushek to accept the financials for December 2025-February 2026. Motion carried 5-0 on roll call. 12. YMCA of Dodge County Waupun Family Aquatic Center Collaboration Agreement Motion Matoushek, second Kaczmarski to approve the 2026 YMCA of Dodge County Waupun Family Aquatic Center Collaboration Agreement. Motion carried 5-0 on roll call. 13. Law Enforcement Drug Trafficking Response Grant Award and Purchases Motion Kunz, Matoushek to accept the Law Enforcement Drug Trafficking Response Grant awarded by the Wisconsin Department of Justice to the Waupun Police Department, and to authorize the purchase of equipment as outlined, in an amount not to exceed the grant award amount of $25,000 in accordance with the terms and conditions of the grant award. Motion carried 5-0 on roll call. 14. Adopt 5-Year Capital Improvement Plan (2025-2029) Motion Siebers, second Kunz to formally adopt the City of Waupun Five-Year Capital Improvement Plan, as outlined and incorporated within the adopted 2026 City of Waupun Municipal Budget, and to recognize said plan as the City’s official capital planning document for the purpose of guiding infrastructure investment and supporting funding applications, including but not limited to Community Development Block Grant (CDBG) programs. Motion carried 5-0 on roll call. 15. City of Waupun 2026 CDBG Application & Environmental Review Agreement with MSA Professional Services Inc. Motion Matoushek, second Siebers to approve the City of Waupun 2026 CDBG Application & Environmental Review Agreement with MSA Professional Services Inc., in the amount of $16,000, to complete the Community Development Block Grant (CDBG) Application and required environmental review for Grove and Park Streets. Motion carried 5-0 on roll call. 16. Emergency Medical Technician Job Description Motion Siebers, second Matoushek to approve the Emergency Medical Technician Job Description. Motion carried 5-0. 17. 2026 Fire & Rescue Department Emergency Medical Service Rates Motion Siebers, second Kunz to adopt the 2026 Fire & Rescue Department Emergency Medical Services Rate Sheet. Motion carried 5-0 on roll call. 18. Magnet Forensics Digital Forensics Investigative Software Agreement Motion Kunz, second Matoushek to approve the Digital Forensics Investigative Software Agreement with Magnet Forensics. Motion carried 5-0 on roll call. 19. Police Department Agreements/Quotes with Belco Vehicle Solutions, Diamondback Truck Covers, and Decked, to purchase equipment and outfit the 2026 Ford F150 Truck – K9 Vehicle Motion Kunz, second Matoushek to approve the purchase agreements/quotes with Belco Vehicle Solutions, Diamondback Truck Covers, and Decked for the purchase of equipment for the 2026 Ford F150 Truck – K9 Vehicle and the fees associated with installation and removal process. Motion carried 5-0 on roll call. 20. Police Department Agreement with Belco Vehicle Solutions to purchase equipment and outfit the 2026 Ford Explorer Interceptor – Patrol Vehicle Motion Siebers, second Kunz to approve the purchase agreement with Belco Vehicle Solutions for the purchase of equipment for the 2026 Ford Explorer Interceptor – Patrol Vehicle and the fees associated with installation and removal process. Motion carried 5-0 on roll call. 21. City of Waupun Childcare Revolving Loan Fund Program Guidelines and Application Motion Siebers, second Mielke to approve the City of Waupun Child Care Revolving Loan Fund Program Guidelines and Application. Motion carried 5-0 on roll call. 22. Resignation from Library Board - Meaghan DeJager 23. Resignation from Board of Park and Recreation Commission - Bridget Winterhack 24. Resignation from Board of Park and Recreation Commission - Nicole Flegner 26. Resignation from Business Improvement District Board - Kathryn Bohn 27. Resignation from Business Improvement District Board - Teresa Ruch Mayor informs the Council he has received and accepted resignations from Library Board member Meaghan DeJager effective March 16, 2026, Board of Park and Recreation Commission member Bridget Winterhack effective March 31, 2026, Board of Park and Recreation Commission member Nicole Flegner effective March 1, 2026, Business Improvement District Board member Kathryn Bohn effective February 25, 2026, and Business Improvement District member Teresa Ruch effective March 23, 2026. DISCUSSION-INFORMATIONAL 27. 2025 MS4 Annual Report Public Works Director Daane provides the 2025 MS4 (Municipal Separate Storm Sewer System) Annual Report for review. CONSENT AGENDA Motion Matoushek, second Kunz to approve the Consent Agenda. Motion carried 5-0 on roll call. ADJOURNMENT At 6:08p, motion Kunz, second Matoushek to duly call the meeting adjourned. Motion carried 5-0.