Financial Affairs Committee

7725 W. North Avenue Wauwatosa, WI Wauwatosa, WI 53213 Financial Affairs Committee Meeting Minutes - Final Tuesday, September 17, 2024 8:00 PM Committee Room #1 and Zoom: https://servetosa.zoom.us/j/81144274572, Meeting ID: 811 4427 4572 Regular Meeting CALL TO ORDER Vice Chairperson Phillips called the meeting to order at 8:00 PM. ROLL CALL Present 5 Alderperson District 6 Vice Chair Joe Phillips Alderperson District 5 Rob Gustafson Alderperson District 4 David Lewis Alderperson District 3 Joseph Makhlouf II Alderperson District 7 Mike Morgan Excused 3 Alderperson District 1 Chair James Moldenhauer Alderperson District 2 Margaret Arney Alderperson District 8 Melissa Dolan FINANCIAL AFFAIRS COMMITTEE ITEMS 1. Consideration of approval of the Health Department’s Communications 24-1232 Awareness campaign by 2-Story Creative Ltd. Laura Stephens, Health Officer, presented the request. RESULT: RECOMMENDED FOR APPROVAL MOVER: David Lewis SECONDER: Joseph Makhlouf II Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 2. Consideration of request by Fire Chief for early purchase of 24-1265 Self-Contained Breathing Apparatus (SCBA) in advance of the 2025 capital budget approval Jim Case, Fire Chief, presented the request. RESULT: RECOMMENDED FOR APPROVAL MOVER: Rob Gustafson SECONDER: David Lewis Page 1 of 4 Financial Affairs Committee Meeting Minutes - Final September 17, 2024 Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 3. Consideration of request by Fire Chief for approval to order 2025 fire 24-1266 fleet purchases in advance of approval of the 2025 capital budget Jim Case, Fire Chief, presented the request. RESULT: RECOMMENDED FOR APPROVAL MOVER: Mike Morgan SECONDER: Joseph Makhlouf II Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 4. Consideration of approval of a multi-year contract for facility cleaning 24-1233 services for multiple City owned facilities in advance of approval of the 2025 budget. Chuck Pomeranke, Facilities Manager, presented the request . RESULT: RECOMMENDED FOR APPROVAL MOVER: David Lewis SECONDER: Rob Gustafson Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 5. Consideration of request to waive the bidding process for professional 24-1234 services to upgrade heating and air conditioning controls at the Police Station Chuck Pomeranke, Facilities Manager, presented the request . RESULT: RECOMMENDED FOR APPROVAL MOVER: Rob Gustafson SECONDER: David Lewis Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 6. Consideration of request by Fleet Superintendent for approval to order 24-1229 all 2025 Fleet purchases in advance of approval of the 2025 budget Mike Hahn, Fleet Superintendent, presented the request. RESULT: RECOMMENDED FOR APPROVAL Page 2 of 4 Financial Affairs Committee Meeting Minutes - Final September 17, 2024 MOVER: David Lewis SECONDER: Joseph Makhlouf II Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 7. Consideration of request by Senior Civil Engineer for approval of an 24-1251 amendment to the professional services contract with Symbiont Science, Engineering and Construction, Inc. for stormwater modeling along Honey Creek, Proj No 4103 Dave Simpson, Director of Public Works, presented the request . RESULT: RECOMMENDED FOR APPROVAL MOVER: Mike Morgan SECONDER: Rob Gustafson Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 8. Consideration of request by Forestry Superintendent for early allocation 24-1295 of Capital Funds for Hart Park Track Re-Surfacing Dave Simpson, Director of Public Works, presented the request . RESULT: RECOMMENDED FOR APPROVAL MOVER: Joe Phillips SECONDER: Rob Gustafson Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 9. Consideration of request by Finance Director for approval of 2024 24-1311 Budget Re-estimates in advance of 2025 Budget Adoption John Ruggini, Finance Director, presented the request. RESULT: RECOMMENDED FOR APPROVAL Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan 10. Consideration of recommendation by Finance Director for approval of 24-1310 2024 General Obligation Notes and State Trust Fund Loan John Ruggini, Finance Director, presented the request. RESULT: RECOMMENDED FOR APPROVAL Page 3 of 4 Financial Affairs Committee Meeting Minutes - Final September 17, 2024 MOVER: David Lewis SECONDER: Rob Gustafson Aye: 5 Ald Phillips, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 3 Ald Moldenhauer, Ald Arney, and Ald Dolan ADJOURNMENT Meeting adjourned at 9:40 PM. Page 4 of 4