City Council - Regular Meetings

Please note, residents can share comments in-person, virtually via Zoom using the “Raise Hand” option, during the Regular Meeting, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone or computer to the meetings are available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. CITY OF WEBSTER GROVES COUNCIL WORK SESSION AGENDA DATE: TUESDAY – JUNE 20, 2023 6:30 P.M. LOCATION – CITY HALL IN-PERSON AND VIRTUALLY #4 E. LOCKWOOD AVENUE 1. BOARD/COMMISSION INTERVIEWS 2. REVIEW REGULAR AGENDA 3. MAYOR/COUNCIL/CITY MANAGER ISSUES/MEETING UPDATES 4. TOPIC: • Diversity, Equity and Inclusion Update 5. APPOINTMENTS TO BOARDS/COMMISSIONS 6. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] 7. ADJOURNMENT  CITY OF WEBSTER GROVES CITY COUNCIL MEETING DATE: TUESDAY – JUNE 20, 2023 7:30 P.M. LOCATION–CITY HALL-#4 E. LOCKWOOD IN-PERSON AND VIRTUALLY Please note, residents can share comments in-person, virtually via Zoom, using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone/computer to meetings available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. Welcome to the regular meeting of the City Council. We welcome questions, ideas and comments from persons in attendance. Members of the audience may, however, comment only when recognized by the Mayor or Mayor ProTem if the Mayor is absent. We ask that comments be limited to three minutes in order to complete the agenda within a reasonable time. Comments concerning items not on the agenda should be made during the Remarks of Visitors section of the agenda, near the beginning of the meeting. I. ROLL CALL II. PROCLAMATIONS/RECOGNITIONS Honoring Judge James Whitney [Council will break for reception for Judge Whitney] III. ADMINISTER OATH OF OFFICE TO NEW MUNICIPAL JUDGE Municipal Judge James Whitney will Administer Oath of Office to the New Municipal Judge James Leritz IV. PRESENTATION Annual Library Budget Report – Fiscal Year 2024 V. REMARKS FROM THE COMMUNITY AND VISITORS VI. NEW BUSINESS - MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER VII. UNFINISHED BUSINESS 1. Bill #9227 – Third Reading – An Ordinance Granting a Conditional Use Permit to WG Restaurant Investors, LLC to Allow a Restaurants, No Drive-Thru Use on an Approximately 0.42-Acre Tract of Land in An Existing Structure at 101 W. Lockwood Avenue in the “D” Commercial District and Matters Related Thereto, and Repealing Ordinance #9206  2. Bill #9228 – Third Reading – An Ordinance Defining the Pay Grades of the Classified and Unclassified Service of the City of Webster Groves, Fixing the Compensation for Employees in Said Classifications, and Repealing Ordinance #9220 VIII. NEW BUSINESS 1. Bill #9229 – First & Second Reading – An Ordinance Permitting the Subdivision of Certain Property at 818 Holland Avenue, and 826 Holland Avenue 2. Bill #9230 – First & Second Reading – An Ordinance Amending Chapter 60, The Traffic Code, by Repealing Article IV, Section 60.160, Speed Regulation Generally, and Amending Article XVI Section 60.940, Schedule A “Maximum Speed for Designated Streets” 3. Budget Amendments to Fiscal Year 2024 Proposed Budget (If needed.) 4. Resolution #2023-23 – Adoption of the Budget for Fiscal Year 2024 IX. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes – June 6, 2023 [Available prior to meeting.] 2. Liquor License Renewals – Renewal of the 2023-2024 Liquor Licenses 3. Resolution #2023-24 – Authorizing the City Manager to Enter into a Contract for the 2023 Chip Seal Program, and Amending the FY-2023 Budget 4. Resolution #2023-25 – Authorizing the City Manager to Enter into a Contract for Replacement Windows at City Hall 5. Resolution #2023-26 – Authorizing the City Manager to Enter into a Contract to Purchase New Playground Equipment for Memorial Park 6. Resolution #2023-27 – Authorizing the City Manager to Purchase New Cardio Equipment for the Recreation Complex 7. Resolution #2023-28 – Authorizing the City Manager to Execute the Renewal Subscription for Microsoft Office365 8. Resolution #2023-29 – Authorizing the City Manager to Enter into a Purchase Agreement for Laptop Computers and Associated Equipment X. APPOINTMENTS TO BOARDS AND COMMISSIONS XI. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] XII. ADJOURNMENT Individuals who require an accommodation (sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 314-963- 5318 (fax number 314-963-7561) or Relay Missouri at 1-800-735-2966 (TDD) at least two working days prior to the meeting. NEXT REGULAR MEETING DATE: WEDNESDAY – JULY 5, 2023  WEBSTER GROVES PUBLIC LIBRARY 2023-20243 OPERATING BUDGET EXPENDITURES 2023-2024 2022-2023 2022-2023 BUDGET ITEM PROPOSED BUDGETED EST. FINAL EXP. PAYROLL-SALARIED 491,111.73 483,312.95 517,647.03 PAYROLL-HOURLY 127,200.00 120,000.00 103,067.79 TOTAL PAYROLL 618,311.73 603,312.95 620,714.82 FICA/MEDICARE 47,300.85 46,536.00 47,754.90 HEALTH INSURANCE 88,200.00 84,000.00 88,284.30 PENSION 28,840.00 28,000.00 27,730.97 GRP LIFE/DISABILITY INS 2,575.00 2,500.00 3,124.81 UNEMPLOYMENT INS. WORKER'S COMPENSATION 3,000.00 3,000.00 2,124.00 TOTAL HUMAN RESOURCES 788,227.58 767,348.95 787,609.80 BOOKS-ADULT 58,500.00 85,000.00 94,598.32 BOOKS- JUVENILE & YA 17,600.00 16,000.00 12,099.53 REFERENCE MATERIALS 12,000.00 12,000.00 11,216.35 SERIALS 9,600.00 12,000.00 6,174.54 AUDIO-ADULT 4,000.00 28,000.00 36,891.63 AUDIO - JUVENILE & YA 1,000.00 1,000.00 496.01 VIDEO - ADULT 6,000.00 6,000.00 5,433.41 VIDEO -JUVENILE & YA 1,000.00 1,000.00 819.10 VIDEO GAMES 1,000.00 E-BOOKS/E-AUDIO 65,400.00 BINDERY 100 100.00 TOTAL MATERIALS 176,200.00 161,100.00 167,728.89 INTERLIBRARY LOAN 7,705.00 6,700.00 7,191.26 PHOTOCOPIER 5,000.00 5,000.00 4,893.85 TOTAL SPECIAL SERVICES 12,705.00 11,700.00 12,085.11  CONTINUED WEBSTER GROVES PUBLIC LIBRARY 2023-2024 BUDGET EXPENDITURES - PAGE 2 2023-2024 2022-2023 2022-2023 BUDGET ITEM PROPOSED BUDGETED EST. FINAL EXP. GAS 5,175.00 4,500.00 4,750.00 ELECTRJCITY 25,750.00 25,000.00 24,897.93 WATER 4,326.00 4,200.00 4,136.97 SEWER 3,193.00 3,100.00 1,992.96 TELEPHONE 9,476.00 9,200.00 8,567.94 TOTAL UTILITIES 47,920.00 46,000.00 44,345.80 BUlLDING SUPPLlES 2,575.00 2,500.00 2,479.16 CLERJCAL SUPPLIES 14,500.00 14,500.00 10,444.33 POSTAGE 6,600.00 4,400.00 7,212.79 BUlLDING & GROUNDS 66,000.00 55,000.00 62,395.77 TOTAL OPERATIONS 89,675.00 76,400.00 82,532.00 AUTOMATION 57,200.00 52,000.00 46,452.29 SECURJTY 1,470.00 1,400.00 1,126.80 EQUIPMENT 15,000.00 2,000.00 7,231.97 TOTAL TECHNOLOGY 73,670.00 55,400.00 49,811.06 PROFESSIONAL SERVICES 32,500.00 48,000.00 55,177.54 INSURANCE 18,900.00 18,000.00 17,997.22 CONFERENCE/MEETINGS 1,000.00 1,000.00 716.00 DUES 1,000.00 1,000.00 857.29 CONTINGENClES 2,500.00 SPECIAL EVENTS-ADULT 3,500.00 2,000.00 2,350.00 SPECIAL EVENTS-JUVENlLE/YA 12,000.00 12,000.00 7,757.75 TOTAL MISCELLANEOUS 71,400.00 82,000.00 84,855.80 TOTAL EXPENDITURES $ 1,259,797.58 1,199,948.95 1,228,968.46  BILL # 9227 ORDINANCE # 9227 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO WG RESTAURANT INVESTORS, LLC TO ALLOW A RESTAURANT, NO DRIVE-THRU USE ON AN APPROXIMATELY 0.42-ACRE TRACT OF LAND IN AN EXISTING STRUCTURE AT 101 W. LOCKWOOD AVENUE IN THE “D” COMMERCIAL DISTRICT AND MATTERS RELATED THERETO, AND REPEALING ORDINANCE #9206 WHEREAS, Chapter 53 of the Code of Webster Groves, particularly Section 53.159 “D” Permitted Uses allows for a “Restaurant, No Drive-Thru” in the “D” Commercial Zoning District of the City in accordance with the review standards outlined in Section 53.170 et seq.; and WHEREAS, Ordinance #9206 previously granted to Sunmojo, Inc. a conditional use permit to operate a “Restaurant, No Drive-Thru” at 101 W. Lockwood Avenue (the “Property”); and WHEREAS, WG Restaurant Investors, LLC (the “Applicant”), has requested a transfer of ownership for that Conditional Use Permit to utilize the existing structure for operating the existing restaurant within a “D” Commercial District at the Property; and WHEREAS, Section 53.804(d) of the Zoning Code allows the Director of Planning and Development to directly review a request for a transfer of a CUP due to a change of ownership, but not a substantial change of use, without Plan Commission or City Council review when the Director of Planning and Development determines that the transfer will not affect the intensity of the use approved by the immediately preceding Ordinance granting a CUP; and WHEREAS, under such direct review, the City Council can approve, without a public hearing, a new ordinance for approval of the transfer of the CUP. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES: Section 1. The City Council hereby approves a Conditional Use Permit to WG Restaurant Investors, LLC to operate a restaurant, no drive-thru within an existing structure on an approximately 0.42 acre tract of land at 101 W. Lockwood Avenue within the “D” Commercial District, subject to the following conditions: 1. All provisions of the City Code shall apply except as expressly modified in this Ordinance #9227. 2. Hours of operation shall be limited to 7AM to 1 AM daily. 3. Outside dining shall be allowed only to the extent permitted by the City’s Sidewalk Dining regulations contained in Chapter 43, as amended. 4. The applicant shall be responsible for all pick-up of litter and restaurant related trash on restaurant property, and neighboring properties, on a daily basis. The area immediately around the restaurant dumpster(s) shall at all times be free of trash,  debris, and oil waste, with all trash and waste being placed inside the appropriate dumpsters in appropriate containers. 5. Outdoor speakers are prohibited and Section 53.144 “D” Performance Standards shall be followed. 6. The existing primary structure setbacks shall be those of the “D” Commercial District. 7. This conditional use permit is personal to the owner and shall not run with the land. Section 2. Because the terms and conditions of Ordinance 9206 have been incorporated into this Ordinance, Ordinance 9206 is hereby repealed. Section 3. This Ordinance shall not be printed in the Code of Webster Groves. Section 4. This Ordinance shall become effective immediately upon passage and approval. Passed and Approved this _____ day of _______________ 2023. _____________________________ Mayor ATTEST: ____________________________ City Clerk  BILL NO. 9228 ORDINANCE NO. 9228 AN ORDINANCE DEFINING THE PAY GRADES OF THE CLASSIFIED AND UNCLASSIFIED SERVICE OF THE CITY OF WEBSTER GROVES, FIXING THE COMPENSATION FOR EMPLOYEES IN SAID CLASSIFICATIONS, AND REPEALING ORDINANCE NO. 9220 BE IT ORDAINED by the Council of the City of Webster Groves, as follows: Section 1: From and after the 1st day of July, 2023, and first payable on July 20, 2023, the following shall constitute the pay grades and/or ranges of the Classified and Unclassified Service of the City, and all employees within the Classified and Unclassified Service shall be compensated in such amounts as may be recommended by the appointing authorities and approved by the City Manager but within the stated grade pay range or position based compensation salary ranges, set forth herein, except as provided in Sections 2, 3, and 5 of this Ordinance. ANNUAL SALARY GRADE Minimum Maximum D $36,920.00 $51,688.00 E $39,145.60 $54,408.00 F $41,496.00 $58,094.40 G $43,992.00 $61,588.80 H $46,633.60 $65,291.20 I $49,441.60 $69,222.40 J $54,392.00 $76,148.80 K $57,657.60 $80,724.80 L $61,110.40 $85,550.40 M $67,225.60 $94,120.00 N $71,620.80 $99,756.80 O $78,395.20 $109,761.60 P $86,236.80 $120,723.20 Q $94,868.80 $132,808.00 R $100,658.00 $140,795.20 S $110,635.20 $154,897.60 Z $143,832.00 $201,364.80 POSITION-BASED COMPENSATION Minimum Maximum Firefighter/Paramedic $67,454.40 $89,759.80 Fire Captain $92,062.10 $103,693.20 Police Officer $61,713.60 $82,534.40 Police Sergeant $83,241.60 $92,518.40 Police Lieutenant $93,838.37 $105,061.63 City Clerk* $119,342.08 Municipal Judge $21,623.42 *See section 5 of ordinance Section 2: The following salary range is established to compensate part-time and seasonal employees who by definition are Classified Employees but due to the part- time nature of the position or special salary requirements are not eligible for "fringe benefits" as provided for Classified and Unclassified Employees: Salary Range: $13.00 - $35.00 per hour. Section 3: In instances where the City Manager determines it is in the City's best interest to employ an individual prior to that individual having secured all necessary certifications or qualifications required for the position, the City Manager may establish the pay scale for that individual at a figure below the base annual salary of the pay grade or position-based compensation range established herein for the position; provided, however, that such reduced pay scale may be maintained only until the employee has received the necessary certifications or for one year, whichever event comes first. Section 4: The Classified and Unclassified Service are defined in Section 7.6 of the Webster Groves City Charter. Section 5: The City Council solely may approve salaries above the established pay grade range and/or bi-weekly pay range as established herein; incumbents whom exceed the pay grade range and/or position-based compensation range as of the date of enactment of this ordinance are so approved by this ordinance. Section 6: Pursuant to Personnel Policy 2.01, Job Classification System, as approved by the Personnel Board and consistent with Section 7.7 of the Webster Groves City Charter, the City Manager shall maintain and publish a list of all job titles and their assignment to a specific pay grade. Section 7: Incidental compensation items, including, but not limited to, unscheduled overtime, auto allowance, uniform allowance, stipends, longevity pay, etc. are not considered a component of annual salary by this ordinance and not subject to the minimum and maximum of the pay grade range. Section 8: All ordinances or parts of ordinances in conflict or inconsistent with the provisions of this ordinance, including Ordinance No. 9220 are hereby repealed. Passed and approved this __________ day of ______________, 2023. __________________________________ MAYOR ATTEST: _______________________________ CITY CLERK  JOB TITLE PAY GRADE ASSIGNMENTS Classification of Jobs pursuant to Personnel Policy 2.01 Revised June 1, 2023 Pay Title Department Grade D Police Records Technician Police E Prosecuting Attorney Assistant Legal E Administrative Assistant - Planning Planning and Development E Customer Support Technician Public Affairs F Administrative Coordinator - Fire Fire F Court Clerk Municipal Court F Administrative Coordinator - P&R Parks and Recreation F Maintenance Worker I - Parks Parks and Recreation F Maintenance Worker I - Recreation Parks and Recreation F Permit Technician Planning and Development F Administrative Coordinator - Police Police F Customer Support Specialist Public Affairs F Administrative Coordinator - PW Public Works F Building Maintenance Worker Public Works F Maintenance Worker I - Public Works Public Works G Fiscal Technician Finance G Maintenance Worker II - Parks Parks and Recreation G Maintenance Worker II - Recreation Parks and Recreation G Code Enforcement Officer Planning and Development G Maintenance Worker II - Public Works Public Works G Mechanic/Operator Public Works H Deputy City Clerk City Clerk H Recreation Specialist - Ice Rink Parks and Recreation H Building Maintenance Technician Parks and Recreation H Building Maintenance Technician Public Works H Arborist Public Works H Maintenance Worker - Lead Public Works I Human Resources Generalist Administration I GIS Technician Information Technology I Lead Mechanic Public Works J Accountant Finance J Parks Maintenance Supervisor - Grounds Parks and Recreation J Parks Maintenance Supervisor - Horticulture Parks and Recreation J Public Works Supervisor Public Works K Recreation Manager Parks and Recreation K Recreation Manager - Fitness Parks and Recreation K Building Inspector Planning and Development K Public Works Inspector Public Works  Pay Title Department Grade L IT Specialist Information Technology L Plan Reviewer Planning and Development L Planner Planning and Development M Parks Superintendent Parks and Recreation M Recreation Superintendent Parks and Recreation M Recreation Superintendent - Ice Rink Parks and Recreation M Civil Engineer I Public Works M Street Superintendent Public Works N City Clerk City Clerk N Building Commissioner Planning and Development O Human Resources Manager Administration O Fiscal Planning & Performance Manager Finance O Civil Engineer II - PE Public Works P Information Technology Manager Information Technology P Assistant Director of Public Works Public Works Q Battalion Chief Fire Q Public Affairs & Engagement Director Public Affairs Q Police Captain Police R Asst. Fire Chief Fire R Parks & Recreation Director Parks and Recreation R Planning & Development Director Planning and Development R Public Works Director Public Works S Asst City Manager/Finance Director Finance S Fire Chief Fire S Police Chief Police Z City Manager Executive The following positions are not assigned to grades due to their nature of compensation based on agreements or separate actions by the City. • Police Officer • Police Sergeant • Police Lieutenant • Firefighter/Paramedic • Fire Captain • Municipal Judge  BILL #9229 ORDINANCE #9229 AN ORDINANCE PERMITTING THE SUBDIVISION OF CERTAIN PROPERTY AT 818 HOLLAND AVENUE, AND 826 HOLLAND AVENUE WHEREAS, Jaqueline and Joseph Palazzolo and Karen Alexander (the “Owners”) -- who own certain property that is approximately 0.79 acres of land commonly referred to as 818 Holland Avenue and 826 Holland Avenue and that is more particularly described in the final subdivision plat which is attached hereto as Exhibit A and that is incorporated herein by this reference (hereinafter referred to as “the Property”) -- have requested a subdivision of the Property that is within the “A4” Seventy-Five Square Foot Residence District; and WHEREAS, one of the structures are currently non-conforming to the Zoning Code; and WHEREAS, the re-subdivision of the Property does meet all the requirements of the current version of the zoning code; and WHEREAS, consideration of the request was referred to the City Plan Commission, which, after studying the application and the standards and requirements of the Webster Groves Subdivision Ordinance, recommended approval of the requested subdivision to allow the existing structure to remain in place at 826 Holland Avenue until such time as it is reconstructed or required to be reconstructed pursuant to the regulations governing non-conforming uses; and WHEREAS, the owners are now requesting that the City Council give final approval to the subdivision of the Property; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. The City Council approves the subdivision of the Property in accordance with the final subdivision plat submitted to the Council and attached hereto as Exhibit A, including allowing the existing structure to remain where it has been built until such time as it is reconstructed or required to be reconstructed pursuant to the regulations governing non- conforming uses. Section 2. All future development at the subject properties shall meet the existing Municipal Code requirements. The establishment of this plat precludes current and future owners from obtaining setback variances from the Municipal Code at the subject properties. Section 3. This ordinance shall not be printed in the Code of Webster Groves. Section 4. This ordinance shall take effect and be in force from and after its passage and approval.  Passed and Approved this _____ day of ______________ 2023. ____________________________________ Mayor ATTEST: _____________________________ City Clerk  BILL #9230 ORDINANCE #9230 AN ORDINANCE AMENDING CHAPTER 60, THE TRAFFIC CODE, BY REPEALING ARTICLE IV, SECTION 60.160, SPEED REGULATION GENERALLY, AND AMENDING ARTICLE XVI, SECTION 60.940, SCHEDULE A “MAXIMUM SPEED FOR DESIGNATED STREETS” WHEREAS, the Police Department recommends amending Chapter 60, the Traffic Code, to clarify Official Maximum Speed Limits, and the City Council deems it to be in the best interest of public safety to enact this recommendation into law. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. Chapter 60, Article IV, Section 60.160, Speed Regulation Generally, the following language is hereby Repealed: Section 60.160. Speed Regulation Generally. No person may operate a motor vehicle (except emergency vehicles on emergency runs) on any street, or public or private way, place or lot at any time at a rate of speed in excess of twenty- five (25) miles per hour, unless a higher/lower maximum rate of speed applicable to certain designated streets or portions thereof be fixed by ordinance and marked by signs erected at the beginning and end of such designated portions of such streets. The maximum speed limit upon such designated areas shall be as stated in Schedule A hereof. Section 2. Chapter 60, Article XVI, Section 60.940, Schedule A, “Maximum Speed for Designated Streets,” is hereby amended to reflect a new title as follows: Section 60.940. Schedule A – Maximum Speed for Designated Streets. Official Maximum Speed Limits, and shall read as follows, reassigning subsections a, b and c accordingly: a. No person may operate a motor vehicle (except emergency vehicles on emergency runs) on any street, or public or private way, place or lot at any time at a rate of speed in excess of twenty-five (25) miles per hour, unless a higher/lower maximum rate of speed applicable to certain designated streets or portions thereof be fixed by ordinance and marked by signs erected at the beginning and end of such designated portions of such streets. The maximum speed limit upon such designated areas shall be as stated in Schedule A hereof. b. In accordance with Article IV of this Chapter, all vehicles operating on and within the limits of the following designated streets or portions thereof shall operate at speeds as hereinafter provided in this and the following subsection: [NOTE: MAINTAINS THE EXISTING LIST OF STREETS AND SPEED LIMITS] c. The City Manager shall cause to be posted at all entrances to the City signs with black letters four (4) inches high and one (1) inch wide, on a white background, indicating the maximum speed of twenty-five (25) miles per hour unless otherwise posted, and shall Page 1  cause to be posted upon all of the streets listed in Paragraph 1 above similar signs with the designated speed for said streets thereon. . Section 3. This ordinance shall be printed in the Code of Webster Groves. Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. This ordinance shall take effect and be in force from and after its passage and approval as provided by law. PASSED AND APPROVED this ___ day of ______________ 2023. __________________________________ MAYOR ATTEST: _____________________________ CITY CLERK Page 2  RESOLUTION 2023-23 ADOPTION OF THE BUDGET FOR FISCAL YEAR 2024 BE IT RESOLVED by the Council of the City of Webster Groves, Missouri, that the Annual Budget for the fiscal year beginning July 1, 2023, as prepared by the City Manager and presented to the City Council on April 18, 2023, after the required advertisement thereof, including any revisions as of this date, is hereby adopted. BE IT FURTHER RESOLVED, that in accordance with Section 5.14 of the City Charter, the several amounts stated in the budget as presented and revised by the Council, are herewith appropriated to the several objects and purposes named. Passed and approved on this _______ day of ________, 2023. ________________________________________ Mayor ATTEST: ______________________________________ City Clerk  RESOLUTION #2023-24 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE 2023 CHIP SEAL PROGRAM, AND AMENDING THE FY-2023 BUDGET WHEREAS, the City of Webster Groves advertised and received bids for the construction contract for the chip seal program; and WHEREAS, the bid from Missouri Petroleum Products, Inc., 1620 Woodson Road, St. Louis, MO 63114, in the amount of $261,928.56, was determined to be the most advantageous bid received in accordance with the specifications for the above. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of Missouri Petroleum Products, and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that the funds for this project shall be paid from the Street Improvement Tax Fund. FURTHERMORE, the FY-2023 Budget shall be amended by an increase of $88,223.56 to the Street Improvement Tax Fund. ADOPTED this day of , 2023. MAYOR ATTEST: CITY CLERK  RESOLUTION #2023-25 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR REPLACEMENT WINDOWS AT CITY HALL WHEREAS, the City of Webster Groves Public Works Department advertised and received bids for window replacement at City Hall; and WHEREAS, the bid from J & J Siding & Window Sales, Inc., 600 Cepi Dr., Chesterfield, MO 63005, in the amount of $71,030.00, was determined to be the most advantageous bid received in accordance with the specifications for the above. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of J & J Siding & Window Sales, Inc., and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that the funds for this project shall be paid from ARP funds. ADOPTED this day of , 2023. MAYOR ATTEST: CITY CLERK  RESOLUTION #2023-26 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT TO PURCHASE NEW PLAYGROUND EQUIPMENT FOR MEMORIAL PARK WHEREAS, the City of Webster Groves received bids for new playground equipment for Memorial Park; and WHEREAS, the bid of Play & Park Structures, 544 Chestnut St., Chattanooga, TN 37402, in the amount of $58,000.00, was determined to be the most advantageous bid received in accordance with the specifications. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of Play & Park Structures, and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that the funds for this project shall be paid from the Park Improvement Fund. ADOPTED this ____ day of ______, 2023. __________________________ MAYOR ATTEST: ______________________________ CITY CLERK  RESOLUTION #2023-27 AUTHORIZING THE CITY MANAGER TO PURCHASE NEW CARDIO EQUIPMENT FOR THE RECREATION COMPLEX WHEREAS, the City solicited bids for cardio equipment for the Rec Complex; and WHEREAS, the bids for the purchase of new cardio equipment totaling $109,912.90, from the following vendors was determined to be the most advantageous bids received in accordance with the specifications: 1. Foremost Fitness, 1122 Spring Lilly Ct., High Ridge, MO 63094, in the amount of $73,300.00. 2. Advanced Exercise Equipment, 861 SouthPark Drive, Ste. #100, Littleton, CO 80120, in the amount of $34,012.90. 3. Show Me Weights, 2001 Hitzert Ct., Fenton, MO 63026, in the amount of $2,600.00 (includes trade-in). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager is hereby authorized to enter into contracts for the purchase of the abovementioned cardio equipment from the above vendors: Foremost Fitness, Advanced Exercise Equipment, and Show Me Weights, for the amounts hereinabove set forth, totaling $109,912.90, and to assure that all items are provided in accordance with the specifications. BE IT FURTHER RESOLVED, that funds for these purchases shall be charged to the Capital Improvement Sales Tax Fund. ADOPTED this ____ day of ____________, 2023. ________________________ MAYOR ATTEST: ___________________________ CITY CLERK  RESOLUTION 2023-28 AUTHORIZING THE CITY MANAGER TO EXECUTE THE RENEWAL SUBSCRIPTION FOR MICROSOFT OFFICE365 BE IT RESOLVED, that the City Council authorizes the City Manager to execute the annual renewal of Microsoft Office365 with Insight Public Sector, Inc. for an amount not to exceed $62,703 within funds appropriated in FY23 in the American Rescue Plan fund. Passed and approved on this _______ day of ________, 2023. __________________________________________ Mayor ATTEST: ______________________________________ City Clerk  RESOLUTION 2023-29 AUTHORIZING THE CITY MANAGER TO ENTER INTO A PURCHASE AGREEMENT FOR LAPTOP COMPUTERS AND ASSOCIATED EQUIPMENT WHEREAS, the City has received a cost estimate for Phase 1 of the City Laptop computer purchase and transition for $49,050 from Insight Public Sector, 2701 E Insight Way, Chandler AZ, 85286; and BE IT RESOLVED, that the City Council authorizes the City Manager to enter into the purchase of Phase 1 laptop computers and associated equipment with Insight Public Sector, Inc. for an amount not to exceed $49,050 within funds appropriated in FY23 in the American Rescue Plan fund. Passed and approved on this _______ day of ________, 2023. __________________________________________ Mayor ATTEST: ______________________________________ City Clerk