City Council - Regular Meetings

Please note, residents can share comments in-person, virtually via Zoom using the “Raise Hand” option, during the Regular Meeting, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone or computer to the meetings are available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. CITY OF WEBSTER GROVES COUNCIL WORK SESSION AGENDA DATE: TUESDAY – JUNE 4, 2024 6:30 P.M. LOCATION – CITY HALL IN-PERSON AND VIRTUALLY #4 E. LOCKWOOD AVENUE 1. BOARD/COMMISSION INTERVIEWS 2. REVIEW REGULAR AGENDA 3. MAYOR/COUNCIL/CITY MANAGER ISSUES/MEETING UPDATES 4. TOPICS: • Fund Balance Policy Discussion • Concealed Carry - Juveniles 5. APPOINTMENTS TO BOARDS/COMMISSIONS 6. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] 7. ADJOURNMENT  CITY OF WEBSTER GROVES CITY COUNCIL MEETING DATE: TUESDAY – JUNE 4, 2024 7:30 P.M. LOCATION–CITY HALL-#4 E. LOCKWOOD IN-PERSON AND VIRTUALLY Please note, residents can share comments in-person, virtually via Zoom, using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone/computer to meetings available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. Welcome to the regular meeting of the City Council. We welcome questions, ideas and comments from persons in attendance. Members of the audience may, however, comment only when recognized by the Mayor or Mayor ProTem if the Mayor is absent. We ask that comments be limited to three minutes in order to complete the agenda within a reasonable time. Comments concerning items not on the agenda should be made during the Remarks of Visitors section of the agenda, near the beginning of the meeting. I. ROLL CALL II. PROCLAMATIONS/RECOGNITIONS • JUNETEENTH • PRIDE Month • Acting Police Chief Greg Perks [Council will take a brief recess for cake/refreshments.] III. PUBLIC HEARING 1. Proposed City Budget – Fiscal Year 2025 IV. REMARKS FROM THE COMMUNITY AND VISITORS V. NEW BUSINESS - MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER VI. NEW BUSINESS 1. Proposition W Timeline and Bond Authority Discussion  2. Budget Amendments 3. Bill #9254 – First & Second Reading – An Ordinance Defining the Pay Grades of the Classified and Unclassified Service of the City of Webster Groves, Fixing the Compensation for Employees in Said Classifications, and Repealing Ordinance #9247 VII. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes – May 21, 2024 2. Resolution #2024-29 - Authorizing the City Manager to Enter into an Agreement for the Safe Streets and Roads for All (SS4A) FY-2023 Grant Project with the U.S. Department of Transportation Federal Highway Administration 3. Resolution #2024-30 – Amending the Budget for FY-2024 VIII. APPOINTMENTS TO BOARDS AND COMMISSIONS IX. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] X. ADJOURNMENT Individuals who require an accommodation (sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 314-963- 5318 (fax number 314-963-7561) or Relay Missouri at 1-800-735-2966 (TDD) at least two working days prior to the meeting. NEXT REGULAR MEETING DATE: TUESDAY – JUNE 18, 2024 PLEASE NOTE: THE JULY 16 MEETING IS CANCELED.  Destination WG Project List Timeline Sorted by Opening Date Updated 5/28/24 Possible Muni Grant Contract Amount Public Input Design @ Project Estimated Cost to Date Final Cost Under/Over Process Process Construction Opening Notes $525,000 Totals $ 21,196,000 $ 11,294,926 $(874,674) Rec Roof $ 200,000 - - $ - - Summer 2024 10/1/2024 Must happen before solar which needs to happen with pool Outdoor Water Park $ 12,000,000 $ 11,000,000 - $ (1,000,000) Thru May 2024 Current Aug 2024 5/27/2025 - Round 2024 2024 Water Park Owner Rep $ - $ 125,326 - $ 125,326 Current 5/27/2025 - Solar $ 1,400,000 - - $ - Current Spring 2025 5/27/2025 Must happen with pool LED at Memorial $ 190,000 - - $ - - Winter 24/25 3/1/2025 shovel ready, immediate cost savings LED at Blackburn $ 110,000 - - $ - - Winter 24/25 3/1/2025 shovel ready, immediate cost savings Blackburn Restroom/Pavilions $ 95,000 $ 19,600 - $ - - Fall 2024 12/31/24 Foundation repairs, concrete slab repairs, auto flush valves, Southwest Restroom/Pavilions $ 60,000 - - $ - - Fall 2024 12/31/24 auto flush valves Walking Path-Southwest Park $ 60,000 - - Fall 2024 4/1/25 Native Prairie & Sustainability Initiatives $ 75,000 - - Ongoing Ongoing Meeting Room Partitions $ 135,000 - - Winter 24/25 4/1/2025 $ 14,325,000 $ 11,144,926 - Court Repairs-Blackburn $ 25,000 - - Spring 2025 4/1/2025 Crack seal, paint, restripe Ice Rink Concrete Slab $ 1,500,000 - - $ - - March 2025 8/15/2025 Kirkwood closing 2026 2025 Ice Rink Cooling Tower $ 60,000 - - $ - - March 2025 8/15/2025 Must be done with slab Ice Rink Bleachers $ 70,000 - - $ - - March 2025 8/15/2025 Should be done with slab and cooling tower Ivory Crockett Splash Pad $ 400,000 - - $ - Fall 2024 - Summer 2025 8/15/2025 - Ivory Crockett Restroom $ 275,000 - - $ - Fall 2024 - Summer 2025 8/15/2025 must be phased with Splash Pad Court Repairs Ivory Crocket $ 40,000 - - $ - - Summer 2025 9/1/26 Phased with Spray Pad-mill and overlay, paint, restripe Skate Park Replacement $ 250,000 - - $ - Fall 2024 - Summer 2025 4/1/26 Must go after pool New Walking Path Larson $ 25,000 - - $ - - Fall 2025 4/1/26 Native Prairie & Sustainability Initiatives $ 75,000 - - Ongoing Ongoing New Park Construction $ 150,000 $ 150,000 - $ - Completed Current Spring 2025 7/1/2025 GRG schedule to bid Aug 2024 $ 2,870,000 $ 150,000 Performance Park $ 2,500,000 - - $ - Winter 24/25 - Winter 25/26 6/1/26 - 2026 Upgraded Athletic Field w/ LED $ 300,000 - - $ - Winter 24/25 - Winter 25/26 4/1/26 Phased with Performance Park Walking Path Memorial $ 25,000 - - Winter 25/26 6/1/26 Phased with Performance Park ADA Playground Features $ 400,000 - - $ - Winter 24/25 - Winter 25/26 4/1/26 Larson total reno?, add Muni Park $525,000?? Round 2025 Native Prairie & Sustainability Initiatives $ 75,000 - - Ongoing Ongoing $ 3,300,000 $ - Guest Services Desk $ 150,000 - - $ - - Spring 2027 8/15/27 2027 Ice & Rec HVAC $ 290,000 - - $ - - Spring 2027 8/15/27 Portions may move forward with 2025 Ice Rink or other projects as needed Rec Flooring $ 186,000 - - $ - - Spring 2027 8/1/27 - Native Prairie & Sustainability Initiatives $ 75,000 - - Ongoing Ongoing - $ 701,000 $ - Court Repairs Memorial $ 60,000 - - Winter 2028 3/1/2029 Not needed till 10 years old in 2028, repaint, restripe 2028 Contingencies $ 1,000,000 - - $ - - - - - $ 1,060,000 $ -  BUDGET AMENDMENT FORM Author: Arnold Second: Increase Increase Amount: $202,274.35 Account Code: See chart attached Decrease Decrease Amount: Account Code: For multiple line-item changes, attach a separate sheet or detail them on back This amendment appropriates funds for service stipends to full-time and benefitted part-time staff of the City not under a collective bargaining agreement. The stipends are one-time payments to be made in December 2024. The stipends pay at $1,000 for 1 year of service completed, $2,000 at 2 years of service completed, $3,000 for 3 years of service completed, and $5,000 for 5 or more years of service completed. The amendments plans for a total of 66 stipends. Total cost is $202,274.35. This amendment is only effective while a 5% COLA remains as the adopted Describe the budget salary increases for this cohort of employees. intended outcome of Finance shall develop one-time sub-programs for the account strings listed the motion: on the attachment and appropriate the listed amounts into the noted objects. FUND COST General Fund $183,973.85 Park Improvement Fund $17,224.00 Grant Fund $1,076.50 FOR FINANCE USE ONLY Finance Amendment # GF-3 Checked: VOTE YES NO Arnold Adopted: Bliss Franklin Finance Smith Entered: Alexander Hixson-Shepherd Hasemeier Confirmed: ACCOUNT TOTAL PER OBJECT AMOUNT OBJECT AMOUNT STRING PROGRAM 01-01-02 601 $ 4,000.00 696 $ 306.00 $ 4,306.00 01-01-03 601 $ 4,000.00 696 $ 306.00 $ 4,306.00 01-01-04 601 $ 2,000.00 696 $ 153.00 $ 2,153.00 01-01-05 601 $ 6,400.00 696 $ 489.60 $ 6,889.60 01-01-06 601 $ 10,000.00 696 $ 765.00 $ 10,765.00 01-01-07 601 $ 1,000.00 696 $ 76.50 $ 1,076.50 01-01-10 601 $ 5,500.00 696 $ 420.75 $ 5,920.75 01-01-29 601 $ 2,000.00 696 $ 153.00 $ 2,153.00 01-01-88 601 $ 1,000.00 696 $ 76.50 $ 1,076.50 01-02-09 601 $ 21,000.00 696 $ 1,606.50 $ 22,606.50 01-02-11 601 $ 7,000.00 696 $ 535.50 $ 7,535.50 01-03-12 601 $ 7,000.00 696 $ 535.50 $ 7,535.50 01-03-14 601 $ 33,000.00 696 $ 2,524.50 $ 35,524.50 01-03-15 601 $ 7,000.00 696 $ 535.50 $ 7,535.50 01-04-16 601 $ 9,000.00 696 $ 688.50 $ 9,688.50 01-04-20 601 $ 3,000.00 696 $ 229.50 $ 3,229.00 01-04-22 601 $ 23,000.00 696 $ 1,759.50 $ 24,759.50 01-05-26 601 $ 25,000.00 696 $ 1,912.50 $ 26,912.50 30-04-68 601 $ 16,000.00 696 $ 1,224.00 $ 17,224.00 04-04-36 601 $1,000.00 696 $ 76.50 $ 1,076.50 $ 187,900.00 $ 14,374.35 $ 202,274.35  BUDGET AMENDMENT FORM Author: Second: Increase Increase Amount: $2,500 Account Code: See back Decrease Decrease Amount: $5,375 Account Code: See back For multiple line-item changes, attach a separate sheet or detail them on back This omnibus amendment consolidates changes to various sub-programs for Boards and Commissions and the Business Districts. See the reverse for a detailed report of the changes proposed. In summary, the amendment removes plant materials funding ($4,375) from Green Space Advisory Commission, special event funding ($1,000) from the Historic Preservation Commission and funds the Traffic Advisory Commission request for educational program funding ($2,500). Describe the intended outcome of The amendment only adopts the changes to the proposed budget listed in the motion: the column titled “GF-7 Amendment Proposal” on the chart on the reverse. There are no other changes in this amendment to Board and Commissions or Business District budgets. FOR FINANCE USE ONLY Finance Amendment # GF-7 Checked: VOTE YES NO Arnold Adopted: Bliss Franklin Finance Smith Entered: Alexander Hixson-Shepherd Hasemeier Confirmed:  FY25 GF-7 If Adopted, Sub Account Sub Program Description Account Description Proposed Amendment Budget As Prog.# # Budget Proposal Amended 01 ARTS COMMISSION 718 SPECIAL EVENTS $ 1,000.00 $ 1,000.00 01 ARTS COMMISSION 729 SPONSORSHIPS $ 4,900.00 $ 4,900.00 02 BUSINESS DEVELOPMENT COMMISSION 718 SPECIAL EVENTS $ 3,000.00 $ 3,000.00 02 BUSINESS DEVELOPMENT COMMISSION 830 ADVERTISING $ 1,000.00 $ 1,000.00 03 GREEN SPACE ADVISORY COMMISSION 704 FOOD $ 500.00 $ 500.00 03 GREEN SPACE ADVISORY COMMISSION 718 SPECIAL EVENTS $ 1,150.00 $ 1,150.00 03 GREEN SPACE ADVISORY COMMISSION 721 PLANT MATERIALS $ 4,375.00 $ (4,375.00) $ - 03 GREEN SPACE ADVISORY COMMISSION 829 PRINTING $ 2,500.00 $ 2,500.00 03 GREEN SPACE ADVISORY COMMISSION 841 PUBLICATIONS $ 250.00 $ 250.00 03 GREEN SPACE ADVISORY COMMISSION 848 TRAINING & EDUCATION $ 1,150.00 $ 1,150.00 05 POLICE COMMUNITY ENGAGEMENT BD. 718 SPECIAL EVENTS $ 1,000.00 $ 1,000.00 06 SUSTAINABILITY COMMISSION 718 SPECIAL EVENTS $ 1,000.00 $ 1,000.00 07 HISTORIC PRESERVATION COMMISSION 718 SPECIAL EVENTS $ 1,000.00 $ (1,000.00) $ - 07 HISTORIC PRESERVATION COMMISSION 830 ADVERTISING $ 220.00 $ 220.00 08 TRAFFIC ADVISORY COMMISSION 718 SPECIAL EVENTS $ - $ 2,500.00 $ 2,500.00 10 BOARD OF ADJUSTMENT 830 ADVERTISING $ 1,590.00 $ 1,590.00 11 PLAN COMMISSION 830 ADVERTISING $ 990.00 $ 990.00 $ 25,625.00 $ (2,875.00) $ 22,750.00  BUDGET AMENDMENT FORM Author: Second: Increase Increase Amount: $500,000 Account Code: 40-05-91-911 Decrease Decrease Amount: -- Account Code: -- For multiple line-item changes, attach a separate sheet or detail them on back This amendment provides the carryover from FY24 to FY25 of the full $500,000 in special initiative funds for the flood buyout program (two repetitive losses) as approved by the City Council, including demolition costs for the 4 substantially damaged (demo & related fees) properties. The amendment further states that the funds in FY25 not expended for the program shall be subject to the transfer to the Climate Resiliency Fund as established in FY25 budget amendment SPEC-2. Describe the 1. Amend the FY25 Special Initiatives Fund Budget, to include a intended carryover of the full $500,000 appropriated in FY24 and not outcome of expended in funding provided for flood buyouts into FY 25. the motion: a. Increase 40-05-91-911 by $500,000. 2. The provisions of adopted FY25 budget amendment, SPEC-2, remain in force following the expenditure of funds needed for the flood buyouts. FOR FINANCE USE ONLY Finance Amendment # SPEC-3 Checked: VOTE YES NO Arnold Adopted: Bliss Franklin Finance Smith Entered: Alexander Hixson-Shepherd Hasemeier Confirmed:  BUDGET AMENDMENT FORM Author: Second: Increase Increase Amount: $406,039 Account Code: 06-03-40-906 Decrease Decrease Amount: -- Account Code: -- For multiple line-item changes, attach a separate sheet or detail them on back This amendment carries over unexpended funding from FY24 in the Street Improvement Fund to FY25 in the amount of $406,039. Funds were not expended in FY24 due to Missouri American Water work on Edgar Rd which delayed the scheduled city work. This carryover will provide funding for work on Edgar Road to be rescheduled in FY25. Describe the intended outcome of the motion: FOR FINANCE USE ONLY Finance Amendment # STREET-1 Checked: VOTE YES NO Arnold Adopted: Bliss Franklin Finance Smith Entered: Alexander Hixson-Shepherd Hasemeier Confirmed:  BILL NO. 9254 ORDINANCE NO. 9254 AN ORDINANCE DEFINING THE PAY GRADES OF THE CLASSIFIED AND UNCLASSIFIED SERVICE OF THE CITY OF WEBSTER GROVES, FIXING THE COMPENSATION FOR EMPLOYEES IN SAID CLASSIFICATIONS, AND REPEALING ORDINANCE NO. 9247 BE IT ORDAINED by the Council of the City of Webster Groves, as follows: Section 1: From and after the 1st day of July, 2024, and first payable on July 3, 2024, the following shall constitute the pay grades and/or ranges of the Classified and Unclassified Service of the City, and all employees within the Classified and Unclassified Service shall be compensated in such amounts as may be recommended by the appointing authorities and approved by the City Manager but within the stated grade pay range or position based compensation salary ranges, set forth herein, except as provided in Sections 2, 3, and 5 of this Ordinance. ANNUAL SALARY GRADE MINIMUM MAXIMUM D $40,316.64 $56,443.30 E $42,746.99 $59,413.54 F $45,313.63 $63,439.09 G $48,039.26 $67,254.97 H $50,923.89 $71,297.99 I $53,990.22 $75,590.87 J $59,396.06 $83,154.49 K $62,962.10 $88,151.48 L $66,732.56 $93,421.04 M $73,410.35 $102,779.04 N $78,209.91 $108,934.42 O $85,607.56 $119,859.66 P $94,170.58 $131,829.74 Q $103,596.73 $145,026.34 R $109,918.54 $153,748.36 S $120,813.64 $169,148.18 Z $160,056.25 $224,078.75 POSITION-BASED COMPENSATION MINIMUM MAXIMUM Firefighter/Paramedic $75,078.90 $99,895.90 Fire Captain $102,467.30 $115,414.00 Police Officer $62,961.60 $84,177.60 Police Sergeant $84,905.60 $94,369.60 Police Lieutenant $95,715.14 $107,162.80 $125,309.18 City Clerk* Section 2: The following salary range is established to compensate part-time and seasonal employees who by definition are Classified Employees but due to the part- time nature of the position or special salary requirements are not eligible for "fringe benefits" as provided for Classified and Unclassified Employees: Salary Range: $13.00 - $35.00 per hour. Section 3: In instances where the City Manager determines it is in the City's best interest to employ an individual prior to that individual having secured all necessary certifications or qualifications required for the position, the City Manager may establish the pay scale for that individual at a figure below the base annual salary of the pay grade or position-based compensation range established herein for the position; provided, however, that such reduced pay scale may be maintained only until the employee has received the necessary certifications or for one year, whichever event comes first. Section 4: The Classified and Unclassified Service are defined in Section 7.6 of the Webster Groves City Charter. Section 5: The City Council solely may approve salaries above the established pay grade range and/or bi-weekly pay range as established herein; incumbents who exceed the pay grade range and/or position-based compensation range as of the date of enactment of this ordinance are so approved by this ordinance. Section 6: Pursuant to Personnel Policy 2.01, Job Classification System, as approved by the Personnel Board and consistent with Section 7.7 of the Webster Groves City Charter, the City Manager shall maintain and publish a list of all job titles and their assignment to a specific pay grade. Section 7: Incidental compensation items, including, but not limited to, unscheduled overtime, auto allowance, uniform allowance, stipends, longevity pay, etc. are not considered a component of annual salary by this ordinance and not subject to the minimum and maximum of the pay grade range. Section 8: All ordinances or parts of ordinances in conflict or inconsistent with the provisions of this ordinance, including Ordinance No. 9247 are hereby repealed. Passed and approved this __________ day of ______________, 2024. __________________________________ MAYOR ATTEST: _______________________________ CITY CLERK  CITY OF WEBSTER GROVES May 21, 2024 The City Council met this date in a regular session, in-person in the Council Chambers, and via Zoom, at 7:34 p.m. Present at Roll Call: Mayor Laura Arnold Councilmember Pam Bliss Councilmember Emerson Smith Councilmember Emily Hixson Shepherd Councilmember Jamie Hasemeier Absent Councilmember David Franklin Councilmember Karen D. Alexander A quorum was present. Also present: Dr. Marie Peoples, City Manager Neil Bruntrager, City Attorney Katie Nakazono, City Clerk REMARKS FROM THE COMMUNITY AND VISITORS Daniel O’Neal, 604 N. Laclede Station Rd, requested assistance in getting permitted so he can work on his property. He bought the property for his disabled son and fiancé because of its proximity to his 96-year-old father for whom he’s the caregiver. He believes that he is compliant with Ordinance Section 20.362.1, and the City is not upholding the spirit of the ordinance. He stated he has rearranged his life to meet the residency compliance aspect, and has filed plans, and the permitting fee, but has been told that he must reside at the property and hire a general contractor. He noted that he is qualified to complete property improvements because of his 16- year tenure in the housing construction industry -- with 14 years in housing construction project management. He pointed out that should he move out prior to a year that he would be required to have a special invasive inspection that would cut into walls after the City inspections; or his other option would be to file with the City as a general contractor, which includes the $75 City fee, and mandatory insurance (about $1,300). Vicki Singer, 637 Crofton, addressed concerns about the Comprehensive Plan and thoughts about the new budget, specific to DEI goals and experiences. She stated she has cerebral palsy, and is a parent of a toddler, as well as an accessibility professional at Washington University. She has some days where she is not ambulatory where she depends on a wheelchair to navigate. She gave examples of DEI accessibility limitations she has personally experienced within the City. Had she been in her chair, she would not have been easily able to access City Hall, let alone Council Chambers to engage tonight. And, when she’s with her 3-year-old at Larson Park, it’s impossible to open the bathroom doors. Another example she pointed out are the sidewalks in Old Orchard. She stated the decorative sidewalk in front of the Annex has nearly caused her chair to flip. She stated accessibility is living, not just playing, and made suggestions as Webster Groves moves May 21, 2024 forward being an inclusive community. Accessibility considerations should include heavier weighted changing tables for older children’s needs, water fountains without push buttons, accessible doors, and using ADA experienced contractors whose vision is above and beyond ADA standards. NEW BUSINESS Budget Amendments [See Exhibit 1 for all motions/votes.] Mayor Arnold requested that due to the hour the following items would be moved to a future meeting: Concealed Carry – Juveniles, and the Public Engagement Discussion. CONSENT AGENDA A motion was made by Councilmember Hasemeier, seconded by Councilmember Bliss, to approve the Consent Agenda. Mayor Arnold called for the vote on the Consent Agenda. AYES: BLISS, SMITH, HIXSON SHEPHERD, HASEMEIER, ARNOLD NOES: NONE ABSENT: FRANKLIN, ALEXANDER Mayor Arnold stated that the Consent Agenda was approved. The following Consent Agenda was approved: • Approval of Minutes – May 7, 2024 • Resolution #2024-26 – Authorizing the City Manager to Enter into a Contract for the Installation of Door Badge Readers at the Public Works Service Center • Resolution #2024-27 - Authorizing the City Manager to Enter into a Contract for the Installation of a Comprehensive Video System at the Service Center • Resolution #2024-28 – Authorizing the City Manager to Enter into a Contract for New Bathrooms and Bathroom Remodels for Firehouse #1 APPOINTMENTS TO BOARDS AND COMMISSIONS • Katie Cohoon was appointed to the Old Orchard Special Business District Advisory Commission. • Matt Roode and Mary Bargeron were appointed to the Sustainability Commission. • Eric Toman was appointed to the Traffic Advisory Commission. • Jerry Rosen was appointed to the Business Development Commission. • Alex Elmestad was reappointed to the Arts Commission. • Tammy Behm and Stacie Swederska were reappointed to the Business Development Commission. • Dana Cooley and Fred Toelle were reappointed to the Library Board. • Karen Anderson and Aamna Anwer were reappointed to the Sustainability Commission. EXECUTIVE (CLOSED) SESSION Councilmember Bliss called for a motion, which was seconded by Councilmember Hixson Shepherd, to go into Executive Closed Session per Attorney-Client Privileged Communications [MO Statute 610.021 (1)] and Personnel [MO Statute 610.021 (3)]. 2 May 21, 2024 Mayor Arnold called for the vote to go into Executive (Closed) Session. MEMBERS VOTING: AYES: SMITH, HIXSON SHEPHERD, HASEMEIER, ARNOLD, BLISS NOES: NONE ABSENT: FRANKLIN, ALEXANDER Mayor Arnold stated that the Council would go into Executive (Closed) Session. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 10:25 p.m., on motion of the Mayor, duly seconded. PASSED AND APPROVED this _______day of ____________________ 2024. ________________________ Mayor _______________ City Clerk 3 Exhibit 1 Actions on Budget Amendments on May 21 GF-1 Moved by Councilmember Bliss, second by Councilmember Smith to adopt budget amendment GF-1. AYE: Bliss, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: Smith ABSENT: Franklin, Alexander Amendment GF-1 adopted 4-1 GF-2 Moved by Councilmember Hixson-Shepherd, second by Councilmember Smith to adopt budget amendment GF-2. AYE: Bliss, Smith, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: ABSENT: Franklin, Alexander Amendment GF-2 adopted 5-0 CIP-1 Moved by Councilmember Hixson-Shepherd, second by Councilmember Smith to adopt budget amendment CIP-1. AYE: Bliss, Smith, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: ABSENT: Franklin, Alexander Amendment CIP-1 withdrawn by unanimous consent CIP-2 Moved by Councilmember Hixson-Shepherd, second by Councilmember Smith to adopt budget amendment CIP-2. AYE: Smith, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: Bliss ABSENT: Franklin, Alexander Amendment CIP-2 adopted 4-1 SPEC-1 Moved by Councilmember Smith, second by Councilmember Hasemeier to adopt budget amendment SPEC-1. AYE: Bliss, Smith, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: ABSENT: Franklin, Alexander Amendment SPEC-1 adopted 5-0 Exhibit 1 SPEC-2 Moved by Councilmember Smith, second by Councilmember Hasemeier to adopt budget amendment SPEC-2. Moved by Mayor Arnold, second by Councilmember Hixson-Shepherd to amend SPEC-2 to include “No funds will be expended until specific criteria have been created for the use of this fund.” AYE: Bliss, Smith, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: ABSENT: Franklin, Alexander Arnold Amendment to Amendment SPEC-2 adopted 5-0 AYE: Bliss, Smith, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: ABSENT: Franklin, Alexander Amendment SPEC-2 adopted as amended 5-0 GF-4 Moved by Councilmember Smith, second by Councilmember Hixson-Shepherd to adopt budget amendment GF-4. AYE: Bliss, Smith, Hixson-Shepherd, Hasemeier, Mayor Arnold NO: ABSENT: Franklin, Alexander Amendment GF-4 adopted 5-0 GF-5 Moved by Councilmember Hixson-Shepherd, second by Councilmember Smith to adopt budget amendment GF-5. AYE: Hixson-Shepherd NO: Bliss, Smith, Hasemeier, Mayor Arnold ABSENT: Franklin, Alexander Amendment GF-5 adopted 1-4 GF-6 Moved by Councilmember Hixson-Shepherd, second by Councilmember Smith to adopt budget amendment GF-6. AYE: Hixson-Shepherd NO: Bliss, Smith, Hasemeier, Mayor Arnold ABSENT: Franklin, Alexander Amendment GF-6 adopted 1-4 Exhibit 1 Exhibit 1 exhibit 1 - GROVES Fiscal Year 2025 Budget ] �I I � -- - I -- -- - BUDGET AMENDMENT FORM Author: Hixson-Shepherd Second: �� i-lh Increase Increase Amount: Account Code: See chart below Decrease Decrease Amount: $28,800 (FY27) Account Code: For multiple line-item changes, attach a separate sheet or detail them on back Deauthorize and remove the proposed UTV Response Vehicle from the i:.iscal Year 2027 designation in the Capital Improvement Plan. While there is no fiscal affect on the current year, the amendment (if adopted) is a stated policy of the City to not pursue such a purchase. Describe the intended outcome of the motion: FOR FINANCE USE ONLY Amendment# CIP-1 Finance Checked: l/tff I V V VOTE YES NO Arnold Adopted: I Bliss Franklin Smith t,J.➔ hclrMJn Finance Entered: I Alexander Hixson-Shepherd Hasemeier Confirmed: Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1 Exhibit 1  RESOLUTION #2024-29 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAFE STREETS AND ROADS FOR ALL (SS4A) FY-2023 GRANT PROJECT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION WHEREAS, the U.S. Department of Transportation Federal Highway Administration has awarded the City of Webster Groves a grant for the Safe Streets and Roads for All in the amount of $2,198,280; and WHEREAS, the City of Webster Groves desires to enter into an agreement with the U.S. Department of Transportation Federal Highway Administration to develop a comprehensive safety action plan and identify projects and strategies that will be developed as part of the action plan to improve the overall safety of City roadways and to prevent death and serious injuries on roads and streets involving all roadway users including pedestrians, bicyclists, public transportation, and motorists; and WHEREAS, the Safer Streets and Roads for All Grant award will improve safety for all modes of transportation and allow the City to improve equity, climate, sustainability, job creation, and economic strength by making Webster Groves streets safe for all people. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to enter into an agreement (Exhibit 1) with the United States Department of Transportation Federal Highway Administration in order to create Safer Streets and Roads for All. BE IT FURTHER RESOLVED, that funding for this project shall be paid from the Grant Fund. ADOPTED this ______day of _____________, 2024. __________________________ MAYOR ATTEST: ______________________________ CITY CLERK Exhibit 1  RESOLUTION 2024-30 AMENDING THE BUDGET FOR FISCAL YEAR 2024 BE IT RESOLVED, by the City Council of Webster Groves, Missouri, amends the Fiscal Year 2024 budget in the Grant Fund by increasing revenue by $15,000 and expenditures by $15,000. Passed and approved on this _______ day of ________, 2024. __________________________________________ Mayor ATTEST: ______________________________________ City Clerk