City Council - Regular Meetings

Please note, residents can share comments in-person, virtually via Zoom using the “Raise Hand” option, during the Regular Meeting, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone or computer to the meetings are available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. CITY OF WEBSTER GROVES COUNCIL WORK SESSION AGENDA DATE: TUESDAY – JULY 2, 2024 6:30 P.M. LOCATION – CITY HALL IN-PERSON AND VIRTUALLY #4 E. LOCKWOOD AVENUE 1. REVIEW REGULAR AGENDA 2. MAYOR/COUNCIL/CITY MANAGER ISSUES/MEETING UPDATES 3. APPOINTMENTS TO BOARDS/COMMISSIONS 4. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] 5. ADJOURNMENT  CITY OF WEBSTER GROVES CITY COUNCIL MEETING DATE: TUESDAY – JULY 2, 2024 7:30 P.M. LOCATION–CITY HALL-#4 E. LOCKWOOD IN-PERSON AND VIRTUALLY Please note, residents can share comments in-person, virtually via Zoom, using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone/computer to meetings available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. Welcome to the regular meeting of the City Council. We welcome questions, ideas and comments from persons in attendance. Members of the audience may, however, comment only when recognized by the Mayor or Mayor ProTem if the Mayor is absent. We ask that comments be limited to three minutes in order to complete the agenda within a reasonable time. Comments concerning items not on the agenda should be made during the Remarks of Visitors section of the agenda, near the beginning of the meeting. I. ROLL CALL II. REMARKS FROM THE COMMUNITY AND VISITORS III. NEW BUSINESS - MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER IV. NEW BUSINESS 1. Sculpture Park Naming 2. Bill #9257 – First, Second and Third Reading – An Ordinance Authorizing the City Manager to Execute, on Behalf of the City of Webster Groves, an Easement with the Metropolitan Sewer District (MSD) Related to the Aquatic Center 3. Bill #9258 – First, Second and Third Reading – An Ordinance Authorizing the City Manager to Execute, on Behalf of the City of Webster Groves, a Maintenance Agreement with the Metropolitan Sewer District (MSD) Related to the Aquatic Center 4. Bill #9259 – First and Second Reading – An Ordinance Providing for the Submission to the Qualified Voters of the City of Webster Groves of Amendments to the Charter of the City, all of Which Shall be Submitted to the Electors at the  General Election on November 5, 2024, Proposing Amendments to Article 2 and Adding Article 16 5. Bill #9260 – First & Second Reading – An Ordinance Amending Chapter 60, Article VII, Section 60.975, Schedule H of the Code of Webster Groves, “Parking Prohibited”, to Restrict Parking on Valley Road V. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes – June 18, 2024 2. Resolution #2024-35 – Authorizing the City Manager to Enter into a Contract with NEOGOV for Human Resources Software 3. Resolution #2024-36 – Authorizing the City Manager to Enter into the Annual Renewal of the Cisco Security Enterprise Agreement with Insight Public Sector, Inc. 4. Resolution #2024-37 – Authorizing the City Manager to Enter into the Annual Renewal of the MAGNET Maintenance, Support, and Hosting Fee Agreement with Computer Software, Inc. 5. Resolution #2024-38 – Authorizing the City Manager to Renew the Contract with Bruntrager and Billings, P.C., for City Attorney and Prosecuting Attorney Services 6. Resolution #2024-39 - Authorizing the City Manager to Enter into a Contract to Purchase Two New Command Vehicles for the Fire Department VI. APPOINTMENTS TO BOARDS AND COMMISSIONS VII. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] VIII. ADJOURNMENT Individuals who require an accommodation (sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 314-963- 5318 (fax number 314-963-7561) or Relay Missouri at 1-800-735-2966 (TDD) at least two working days prior to the meeting. NEXT REGULAR MEETING DATE: TUESDAY – AUGUST 6, 2024 PLEASE NOTE: THE JULY 16 MEETING IS CANCELED.  Bill #9257 Ordinance #9257 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE, ON BEHALF OF THE CITY OF WEBSTER GROVES, AN EASEMENT WITH THE METROPOLITAN SEWER DISTRICT (MSD) RELATED TO THE AQUATIC CENTER WHEREAS, the Metropolitan Sewer District, a Missouri corporation with offices located at 2350 Market Street, St. Louis MO 63103 (MSD), has determined that it is a necessary component of the new Water Park’s storm water management plan to put in place an easement to the public storm water system upstream and downstream; and WHEREAS, the City desires to cooperate with MSD in granting an easement subject to certain terms and restrictions. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. The City Manager is hereby authorized to and shall, on behalf of the City, execute an easement in a form approved by the City Attorney granting MSD a certain tract of land being part of Lot 32 of Chouteau’s Subdivision of the Sarpy tract in U.S. Survey 1953, Township 44 N. – Range 6 E., City of Webster Groves, St. Louis County, MO, County locator 24K430331, MSD #24MSD-00142, and as further outlined in Exhibit A, subject to those terms and restrictions that protect use of all land at this location. Section 2. This ordinance shall not be printed in the Code of Webster Groves. Section 3. This ordinance shall take effect and be in force from and after its passage and approval as provided by law. PASSED AND APPROVED this day of , 2024. MAYOR ATTEST: CITY CLERK  Bill #9258 Ordinance #9258 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE, ON BEHALF OF THE CITY OF WEBSTER GROVES, A MAINTENANCE AGREEMENT WITH THE METROPOLITAN SEWER DISTRICT (MSD) RELATED TO THE AQUATIC CENTER WHEREAS, the Metropolitan Sewer District, a Missouri corporation with offices located at 2350 Market Street, St. Louis, MO 63103 (MSD), has determined that it is necessary to enter into a Maintenance Agreement related to the Aquatic Center; and WHEREAS, the City desires to cooperate with MSD by entering into a Maintenance Agreement subject to certain terms and restrictions. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. The City Manager is hereby authorized to and shall, on behalf of the City, execute a Maintenance Agreement in a form approved by the City Attorney. Said agreement is related to a certain tract of land being part of Lot 32 of Chouteau’s Subdivision of the Sarpy tract in U.S. Survey 1953, Township 44 N – Range 6 E., City of Webster Groves, St. Louis County, MO, County locator 24K430331, MSD #24MSD-00142, and as further outlined in Exhibit A, subject to those terms and restrictions that protect use of all land at this location. Section 2. This ordinance shall not be printed in the Code of Webster Groves. Section 3. This ordinance shall take effect and be in force from and after its passage and approval as provided by law. PASSED AND APPROVED this day of , 2024. MAYOR ATTEST: CITY CLERK  BILL #9259 ORDINANCE #9259 AN ORDINANCE PROVIDING FOR THE SUBMISSION TO THE QUALIFIED VOTERS OF THE CITY OF WEBSTER GROVES OF AMENDMENTS TO THE CHARTER OF THE CITY, ALL OF WHICH SHOULD BE SUBMITTED TO THE ELECTORS AT THE GENERAL ELECTION ON NOVEMBER 5, 2024, AND PROPOSING AMENDMENTS TO ARTICLE 2 AND ADDING ARTICLE 16 WHEREAS, the Charter of the City of Webster Groves provides that the Charter may be amended by the qualified electors of the City after adoption of an ordinance by the Council proposing amendments; and WHEREAS, the Charter provides that such amendments may be separately set out in the submission, or in the alternative; and WHEREAS, the Charter of the City of Webster Groves was approved by the electors on March 23, 1954; and WHEREAS, the Charter further provides that the ordinance proposing any amendments and calling an election shall be passed not less than sixty (60) days before the election; and WHEREAS, the Council finds that the passage of time requires certain technical changes and amendments to the Charter. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: SECTION 1. It is hereby provided that at the General Election on November 5, 2024, the following amendments to the Charter of the City of Webster Groves shall be submitted separately to the electors of the City of Webster Groves for acceptance or rejection as follows: A) Shall Section 2.4 of Article 2 of the Charter of the City of Webster Groves be amended to allow changes in the monthly and annual compensation to be paid to each member of the Council and Mayor, so that Section 2.4 shall read as follows: Section 2.4 COMPENSATION The compensation of each member of the Council shall be the sum of $400 per month, not exceeding $4800 in any twelve consecutive months. The compensation of the Mayor shall be $625 per month, not exceeding $7,500 in any twelve consecutive months. No Council member or the Mayor presently serving as such shall receive any increase in compensation during the term for which the member is now elected. Every four (4) years after the effective date of this Section, the City Council shall review the compensation paid Council members and the Mayor and may adjust the future levels by ordinance. The Council may appoint a citizens’ commission to study and recommend compensation adjustments to the Council. Any change in compensation approved by this Section shall not take effect 1  during the term for which the members adopting such change are elected. Council members and the Mayor may be reimbursed for actual and necessary expenses incurred in the execution of their office provided such reimbursements are approved by Council. B) Shall the Charter of the City of Webster Groves be amended by adding a new Article, Article 16 entitled Public Engagement, which shall read as follows: ARTICLE 16 PUBLIC ENGAGEMENT Section 16.1 PUBLIC ENGAGEMENT AS AN ESSENTIAL PART OF CIVIC INFRASTRUCTURE The City shall treat public engagement as an ongoing and integral part of effective and trusted governance. The City shall utilize contemporary means of information sharing across multiple channels. The Departments of the City shall encourage collaboration in public engagement efforts with other government jurisdictions and authorities, anchor institutions, community-based organizations, civic groups, and individual residents. Section 16.2. PRINCIPLES OF PUBLIC ENGAGEMENT To ensure public engagement centers on the needs and goals of the community members, the City shall uphold the following principles, using them as the basis of public engagement protocols: A. Equity in engagement. B. Accountability in engagement. C. Transparency in engagement. D. Accessibility in engagement. E. Collaboration in engagement. F. Evaluation of engagement activities. Section 16.3 INSTITUTIONAL STRUCTURES TO SUPPORT AND COORDINATE ENGAGEMENT The City shall use existing structures to oversee, support, coordinate, track and measure engagement on an ongoing basis. The City may add new institutional structures or adapt existing structures if and as needed. These structures could include, but are not limited to: A. Council committees that include residents and other stakeholders. B. Departments or administrative positions. C. Public engagement commissions. D. Community advisory boards. E. Youth commissions. 2  SECTION 2. Each proposition accepted by the electorate at the General Election on November 5, 2024, shall be enacted and the Charter shall be amended to conform with each proposition that is so accepted. SECTION 3. The ballot to be used at the election shall be substantially in the following form with such variations as may be deemed necessary by the Board of Election Commissioners of St. Louis County: OFFICIAL BALLOT GENERAL ELECTION CHARTER AMENDMENT ELECTION CITY OF WEBSTER GROVES, MISSOURI Tuesday, the 5th day of November 2024 Shall the Charter of the City of Webster Groves be amended, as proposed by Ordinance No. 9259 enacted by the Council of the City of Webster Groves, on the ___ day of __________ 2024, as follows: Amendment No. 1 _______ YES Shall Article 2 Section 2.4 of the Charter _______ NO of the City of Webster Groves be amended to change the compensation of the City Council and the Mayor? TO VOTE FOR THE AMENDMENT, THE VOTER SHOULD PLACE AN “X” IN THE BOX BESIDE THE WORD “YES” AND TO VOTE AGAINST THE AMENDMENT, THE VOTER SHALL PLACE AN “X” IN THE BOX BESIDE THE WORD “NO”. Amendment No. 2 _______ YES Shall the Charter of _______ NO the City of Webster Groves be amended to add Article 16 on Public Engagement? TO VOTE FOR THE AMENDMENT, THE VOTER SHOULD PLACE AN “X” IN THE BOX BESIDE THE WORD “YES” AND TO VOTE AGAINST THE AMENDMENT, THE VOTER SHALL PLACE AN “X” IN THE BOX BESIDE THE WORD “NO”. 3  SECTION 4. As required by the Revised Statutes of Missouri, as amended, the Board of Election Commissioners of St. Louis County, Missouri, shall conduct the election provided for above, and the Judges and Clerks who shall serve at each polling place established for the holding of such election shall be those appointed by the Board of Election Commissioners. SECTION 5. The election shall be held at such polling places as are designated by the Board of Election Commissioners of St. Louis County, Missouri. SECTION 6. The polls of the election will be opened at six o’clock A.M. and will remain open until the hour of seven o’clock P.M. on November 5, 2024. SECTION 7. The City Clerk is hereby authorized to publish notice of the election by advertisement in a newspaper having general circulation in the City of Webster Groves, Missouri and such notice shall be published three (3) times during the last three (3) weeks of the month of October preceding the election. SECTION 8. The Board of Election Commissioners of St. Louis County, Missouri, shall certify the returns of the election to the City Clerk, who shall report the results to the City Council. SECTION 9. The City Clerk is hereby directed to transmit a certified copy of this ordinance to the Board of Election Commissioners of St. Louis County, Missouri for its information and guidance. SECTION 10. This ordinance shall become effective from and after its passage as provided by law. SECTION 11. This ordinance shall not be printed in the Code of Webster Groves. PASSED AND APPROVED THIS ______ DAY OF _______________, 2024. _____________________________ MAYOR ATTEST: __________________________ CITY CLERK 4  BILL #9260 ORDINANCE #9260 AN ORDINANCE AMENDING CHAPTER 60, ARTICLE VII, SECTION 60.975, SCHEDULE H OF THE CODE OF WEBSTER GROVES, “PARKING PROHIBITED”, TO RESTRICT PARKING ON VALLEY ROAD WHEREAS, the Traffic Advisory Commission has recommended that new restricted parking be established on Valley Road on certain days; and WHEREAS, the City Council deems it to be in the best interest of public safety to enact said recommendation into law. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. Chapter 60, Article VII, Section 60.975, Schedule H of the Code of Webster Groves, “Parking Prohibited”, is hereby amended to create the following regulation: Street Regulation On both sides of Valley Road No parking on Trash Pick Up Days or Snow Days Section 2. The City Manager is hereby authorized and directed to erect the appropriate signs carrying out the intention of this ordinance. Section 3. This ordinance shall be printed in the Code of Webster Groves. Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. This ordinance shall take effect and be in force from and after its passage and approval as provided by law. PASSED AND APPROVED this day of , 2024. MAYOR ATTEST: CITY CLERK  RESOLUTION #2024-35 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NEOGOV FOR HUMAN RESOURCES SOFTWARE WHEREAS, the City desires to enter into a contract for Human Resources software; and WHEREAS, the bid from NEOGOV, 2120 Park Place, Suite 100, El Segundo, CA 90245, in the amount of $28,266.00, was determined to be the most advantageous bid received in accordance with the specifications for the above. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of NEOGOV, and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that the funds for this purchase shall be paid from the General Fund. ADOPTED this ________day of _____________, 2024. ________________________________ Mayor ATTEST: ____________________________ City Clerk  RESOLUTION 2024-36 AUTHORIZING THE CITY MANAGER TO ENTER INTO THE ANNUAL RENEWAL OF THE CISCO SECURITY ENTERPRISE AGREEMENT WITH INSIGHT PUBLIC SECTOR, INC. WHEREAS, the City desires to renew the Cisco Security Enterprise Agreement with Insight Public Sector, Inc. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Webster Groves, Missouri, that the City Manager is hereby authorized to enter into the renewal agreement with Insight Public Sector, Inc., 13755 Sunrise Valley Drive, Herndon VA 20171, in an annual amount not to exceed $31,594,22. BE IT FURTHER RESOLVED, that funds for this purchase shall be paid from the General Fund. Passed and approved on this _______ day of ________, 2024. __________________________________________ Mayor ATTEST: ______________________________________ City Clerk  RESOLUTION #2024-37 AUTHORIZING THE CITY MANAGER TO ENTER INTO THE ANNUAL RENEWAL OF THE MAGNET MAINTENANCE, SUPPORT, AND HOSTING FEE AGREEMENT WITH COMPUTER SOFTWARE, INC. WHEREAS, the City desires to enter into the annual agreement with Computer Software, Inc., for MAGNET services; and WHEREAS, Computer Software, Inc., 100 Highpoint Dr, Suite 104, Chalfont PA 18914, will continue to provide their services related to MAGNET in an amount not to exceed $29,165.40. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF WEBSTER GROVES, hereby authorizes the City Manager to renew the agreement with Computer Software, Inc. FURTHERMORE, funds for this agreement shall be paid from the General Fund. ADOPTED this ________day of _____________, 2024. ________________________________ Mayor ATTEST: ____________________________ City Clerk  RESOLUTION 2024-38 AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH BRUNTRAGER AND BILLINGS, P.C., FOR CITY ATTORNEY AND PROSECUTING ATTORNEY SERVICES WHEREAS, the City desires to continue the attorney relationship it has developed with Bruntrager and Billings, P.C. for City Attorney and Prosecuting Attorney legal services. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Webster Groves, Missouri, that the City hereby extends its annual retainer of Bruntrager and Billings P.C., for City Attorney and Prosecuting Attorney for legal services, and authorizes the City Manager to execute said contract on behalf of the City. BE IT FURTHER RESOLVED, that funds for this renewal contract shall be paid from the General Fund, and shall not exceed $138,000.00. Passed and approved on this _______ day of ________, 2024. __________________________________________ Mayor ATTEST: ______________________________________ City Clerk  RESOLUTION #2024-39 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT TO PURCHASE TWO NEW COMMAND VEHICLES FOR THE FIRE DEPARTMENT WHEREAS, the Fire Department has budgeted two new command vehicles; and WHEREAS, Glendale Chrysler Jeep Dodge Ram, 10070 Manchester Rd, Glendale, MO 63122, was the most advantageous bid received, in the total amount of $106,093.87, for the two Dodge Ram Pick up Trucks. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of Glendale Chrysler Jeep Dodge Ram, and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that funds for this purchase shall be paid from the Capital Improvement Sales Tax Fund. ADOPTED this ______day of _____________, 2024. __________________________ MAYOR ATTEST: ______________________________ CITY CLERK