City Council - Regular Meetings

Please note, residents can share comments in-person, virtually via Zoom using the “Raise Hand” option, during the Regular Meeting, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone or computer to the meetings are available at www.webstergrovesmo.gov/568/Virtual-Meeting-Instructions. CITY OF WEBSTER GROVES COUNCIL WORK SESSION AGENDA DATE: TUESDAY – JULY 15, 2025 6:30 P.M. LOCATION – CITY HALL #4 E. LOCKWOOD AVENUE IN-PERSON AND VIRTUALLY 1. BOARD AND COMMISSION INTERVIEWS 2. REVIEW REGULAR AGENDA 3. MAYOR/COUNCIL/CITY MANAGER ISSUES/MEETING UPDATES 4. TOPICS: • Electric Vehicle Ordinance Overview • Stormwater Commission 5. APPOINTMENTS TO BOARDS/COMMISSIONS 6. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] 7. ADJOURNMENT  CITY OF WEBSTER GROVES CITY COUNCIL MEETING DATE: TUESDAY – JULY 15, 2025 7:30 P.M. LOCATION–CITY HALL-#4 E. LOCKWOOD IN-PERSON AND VIRTUALLY Please note, residents can share comments in-person, virtually via Zoom, using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone/computer to meetings available at: www.webstergrovesmo.gov/568/Virtual-Meeting-Instructions Welcome to the regular meeting of the City Council. We welcome questions, ideas and comments from persons in attendance. Members of the audience may, however, comment only when recognized by the Mayor or Mayor ProTem if the Mayor is absent. We ask that comments be limited to three minutes in order to complete the agenda within a reasonable time. Comments concerning items not on the agenda should be made during the Remarks of Visitors section of the agenda, near the beginning of the meeting. I. ROLL CALL II. PROCLAMATIONS - Green Dining Recognition - Community Days Parade Awards - Parks & Recreation Month - Webster Groves High School Boys Basketball Team State Champions - Webster Groves High School Boys Track & Field Team State Champions III. REMARKS FROM THE COMMUNITY AND VISITORS IV. NEW BUSINESS - MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER V. NEW BUSINESS 1. Bill #9284 – First & Second Reading – An Ordinance of the City of Webster Groves, Missouri, Amending Chapter 4, “Boards and Commissions” by Adding a New Section Article XXII – Stormwater Management Advisory Commission, as Referenced in the Attached Exhibit A  VI. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes – July 1, 2025 2. Resolution #2025-33 - Authorizing the City Manager to Purchase Personal Protective Equipment for the Fire Department 3. Resolution #2025-34 - Authorizing the City Manager to Enter into a Contract with NeoGov for Human Resources Software 4. Resolution #2025-35 - Authorizing the City Manager to Enter into Purchase Agreements for Various Insurance Products, Underwritten by Thomas McGee Group for the St. Louis Area Insurance Trust Brokerage Service 5. Resolution #2025-36 – Authorizing the City Manager to Enter into Purchase Agreements for Various Insurance Products, Underwritten by Risk Strategies Company (Thomas McGee Group) 6. Resolution #2025-37 – Authorizing the City Manager to Enter into an Agreement with East Central Dispatch Center Related to the Annual Payment Schedule 7. Resolution #2025-38 - Authorizing the City Manager to Renew the Contract with Bruntrager & Billings PC, for City Attorney and Prosecuting Attorney Services 8. Resolution #2025-39 - Authorizing the City Manager to Enter into an Agreement with Sikich CPA LLC Related to Annual Audit Fees 9. Resolution #2025-40 - Authorizing the City Manager to Enter into the Annual Renewal of the Magnet Maintenance, Support, and Hosting Fee Agreement with Computer Software, Inc. VII. APPOINTMENTS TO BOARDS AND COMMISSIONS VIII. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] IX. ADJOURNMENT Individuals who require an accommodation (sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 314-963- 5318 (fax number 314-963-7561) or Relay Missouri at 1-800-735-2966 (TDD) at least two working days prior to the meeting. NEXT REGULAR MEETING DATE: TUESDAY – AUGUST 19, 2025 PLEASE NOTE: AUGUST 5, 2025 COUNCIL MEETING IS CANCELED.  BILL #9284 ORDINANCE #9284 AN ORDINANCE OF THE CITY OF WEBSTER GROVES, MISSOURI, AMENDING CHAPTER 4, “BOARDS AND COMMISSIONS” BY ADDING A NEW SECTION ARTICLE XXII – STORMWATER MANAGEMENT ADVISORY COMMISSION, AS REFERENCED IN THE ATTACHED EXHIBIT A WHEREAS, the City desires to establish a new section in Chapter 4, Boards and Commissions, of the Code of Webster Groves, by adding a new section, “Article XXII – Stormwater Management Advisory Commission” which will assist in the development, implementation, and oversight of comprehensive stormwater management programs. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. Chapter 4, “Boards and Commissions”, is hereby amended by adding a new section Article XXII Stormwater Management Advisory Commission, as referenced in attached Exhibit A. Section 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 3. This Ordinance shall be printed in the Code of Webster Groves. Section 4. This Ordinance shall become effective immediately upon passage and approval. Passed and Approved this _____ day of _______________ 2025. ________________________ Mayor ATTEST: ____________________________ City Clerk  Exhibit A Stormwater Management Advisory Commission This document outlines the proposed framework for a Stormwater Management Advisory Commission, detailing its establishment, membership structure, and core duties and responsibilities. The purpose of this commission is to provide expert advice and recommendations to the City of Webster Groves on matters related to stormwater management, aiming to enhance community resilience, respect for and protection of the natural environment, protection of infrastructure and public safety. Chapter 4 – Boards and Commissions Article XXII. – STORMWATER MANAGEMENT ADVISORY COMMISSION Sec. 4.1400. - Establishment The Stormwater Management Advisory Commission (SMAC) shall be established by ordinance of the City Council, pursuant to Chapter 4-Boards and Commission of the City Code, to serve as an advisory body. Its primary function will be to assist in the development, implementation, and oversight of comprehensive stormwater management programs. The establishment of the SMAC underscores the governing body's commitment to proactive and sustainable stormwater solutions, recognizing the critical role of informed community input and technical expertise in addressing drainage, water quality, and flood control challenges. The SMAC will operate under the guidance and direction of the governing body, with administrative support from relevant municipal departments. Sec. 4.1401. - Membership The SMAC shall be composed of a diverse group of individuals who possess relevant expertise, community interest, and a commitment to effective stormwater management. A. Number of Members: The Commission shall consist of a minimum of five (5) members with two (2) alternates. B. Appointment: All members shall be appointed by the governing body. Consideration will be given to ensure representation from various sectors. C. Qualifications: Ideal members should possess one or more of the following qualifications or experiences: 1. Professional background in civil engineering, hydrology, environmental science, urban planning, landscape architecture, government finance, meteorology, geology, political science, law or related fields. 2. Knowledge of local stormwater issues, regulations, and best management practices. 3. Representation from key community stakeholders (e.g., residents, business owners, environmental advocacy groups, real estate development). 4. Demonstrated interest in public service and environmental stewardship. 5. Webster Groves residents preferred but not required. D. Terms: 1. Initial appointments may be staggered to ensure continuity. For instance, three (3) members appointed for a two-year (2) term, and two (2) members for a three-year (3) term. 2. Subsequent appointments shall follow rules promulgated in Sec. 4.030. Sec. 4.14.02. - Duties and Responsibilities The Stormwater Management Advisory Commission shall have the following duties and responsibilities: A. Policy and Program Recommendations: Advise the City Council and relevant City departments on the development, review, and amendment of stormwater management policies, ordinances, and programs, including but not limited to: 1. Implementation of the Stormwater Management Plan 2. Capital improvement projects for drainage infrastructure. 3. Floodplain management regulations. 4. Green infrastructure initiatives. 5. Water quality improvement strategies. 6. Stormwater Management Best Practices B. Budget Review and Prioritization: Review and provide recommendations on the annual stormwater management budget, including proposed expenditures for maintenance, operations, and capital projects. Assist in prioritizing projects based on community need, technical feasibility, and funding availability. C. Public Education and Outreach: Promote public awareness and understanding of stormwater issues, the importance of proper stormwater management, and opportunities for community involvement. This may include recommending educational campaigns, workshops, and informational materials. D. Regulatory Compliance: Monitor and evaluate the effectiveness of local stormwater management programs in achieving compliance with state and federal regulations (e.g., National Pollutant Discharge Elimination System - NPDES permits). E. Technical Review: Provide technical input and review on stormwater-related development proposals, master plans, and other relevant documents, as requested by the governing body or staff. F. Performance Monitoring: Advise on metrics and methods for monitoring the performance and effectiveness of stormwater management initiatives. G. Community Engagement: Serve as a liaison between the community and the governing body on stormwater concerns, facilitating public discourse and gathering feedback. H. Long-Range Planning: Participate in and provide input on long-range planning efforts related to stormwater management, anticipating future challenges and opportunities. I. Annual Report: Prepare and present an annual report to the governing body summarizing the Commission's activities, recommendations, and progress towards stormwater management goals.  RESOLUTION #2025-33 A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT FOR THE FIRE DEPARTMENT WHEREAS, the Fire Department has an on-going process to maintain and provide quality personal protective equipment; and WHEREAS, the bid of Sentinel Emergency Solutions, 2900 Telegraph Rd, St. Louis, MO 63125, in the amount of $57,000.00, for the personal protective gear, was determined to be the most advantageous bid received in accordance with the specifications. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of Sentinel Emergency Solutions, and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that funds for this purchase shall be paid from the Capital Improvement Sales Tax Fund. ADOPTED this day of , 2025. MAYOR ATTEST: CITY CLERK  RESOLUTION #2025-34 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NEOGOV FOR HUMAN RESOURCES SOFTWARE WHEREAS, the City desires to enter into a renewal agreement with NEOGOV Human Resources software; and WHEREAS, NEOGOV, Dept LA 25067, Pasadena CA 91185, will provide the software, in the amount of $30,339.18, in accordance with the specifications. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to enter into a renewal contract with NEOGOV for the sum hereinabove set forth, and to assure that all items constituting the contract are provided in accordance with specifications. BE IT FURTHER RESOLVED, that the funds for this purchase shall be paid from the General Fund. ADOPTED this ____ day of______2025. ______________________________ Mayor ATTEST: ______________________________ City Clerk  RESOLUTION #2025-35 AUTHORIZING THE CITY MANAGER TO ENTER INTO PURCHASE AGREEMENTS FOR VARIOUS INSURANCE PRODUCTS, UNDERWRITTEN BY THOMAS MCGEE GROUP FOR THE ST. LOUIS AREA INSURANCE TRUST (SLAIT) BROKERAGE SERVICE BE IT RESOLVED, by the City Council of Webster Groves, Missouri, that the City Manager is authorized to enter into purchase agreements with Thomas McGee Group, PO Box 419013, Kansas City, MO 64141, for the following City insurance policies: General & Auto Liability, Workers Comp, and Wind/Hail Deductible premiums annualized amount of $932,338.00 payable from the General Fund. ADOPTED this ____ day of July, 2025. ______________________________ Mayor ATTEST: ______________________________ City Clerk  RESOLUTION 2025-36 Authorizing The City Manager To Enter Into Purchase Agreements for Various Insurance Products, Underwritten By Risk Strategies Company (Thomas Mcgee Group) BE IT RESOLVED, by the City Council of Webster Groves, Missouri, that the City Manager is authorized to enter into purchase agreements with Risk Strategies (Thomas McGee Group), PO Box 25330 New York NY 10087-5330, for the following City insurance policies: Public Officials Liability, Cyber Liability, Auto, and Commercial Property premiums annualized amount of $402,412.00payable from the General Fund. ADOPTED this ____ day of July, 2025. ______________________________ Mayor ATTEST: ______________________________ City Clerk  RESOLUTION #2025-37 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH EAST CENTRAL DISPATCH CENTER (ECDC) RELATED TO THE ANNUAL PAYMENT SCHEDULE WHEREAS, the City desires to renew the service agreement with ECDC for FY2026; and WHEREAS, the agreement shall not exceed the annual sum of $542,949.20. Payment to East Central Dispatch Center, 7447 Dale Avenue, Richmond Heights, MO 63117, will be made quarterly, paid upon receipt of each invoice. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager is hereby authorized to disburse the payments per the agreement to East Central Dispatch Center, in the amount of $135,737.30 per quarter, and to assure that all items constituting the agreement are provided in accordance with specifications. BE IT FURTHER RESOLVED, that funds for these services shall be paid from General Fund, GL Account #01-02-19-803. ADOPTED this _______day of ______________, 2025. _____________________________ MAYOR ATTEST: _______________________________ CITY CLERK  RESOLUTION #2025-38 AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH BRUNTRAGER AND BILLINGS, P.C., FOR CITY ATTORNEY AND PROSECUTING ATTORNEY SERVICES WHEREAS, the City desires to continue the attorney relationship it has developed with Bruntrager and Billings, P.C. for City Attorney and Prosecuting Attorney legal services. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Webster Groves, Missouri, that the City hereby extends its annual retainer of Bruntrager and Billings P.C., for City Attorney and Prosecuting Attorney for legal services, and authorizes the City Manager to execute said contract on behalf of the City. BE IT FURTHER RESOLVED, that funds for this renewal contract shall be paid from the General Fund, and shall not exceed $138,000.00. Passed and approved on this day of , 2025. Mayor ATTEST: City Clerk  RESOLUTION #2025-39 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SIKICH CPA LLC RELATED TO ANNUAL AUDIT FEES BE IT RESOLVED, by the City Council of Webster Groves, Missouri, that the City Manager is authorized to enter into a service agreement with Sikich, CPA LLC, PO Box 71177, Chicago IL 60694-1177, for annual audit, and single audit services for an amount of $74,500, plus any appropriate and agreed upon hourly charged rates payable from the General Fund. Passed and approved on this day of , 2025. Mayor ATTEST: City Clerk  RESOLUTION #2025-40 AUTHORIZING THE CITY MANAGER TO ENTER INTO THE ANNUAL RENEWAL OF THE MAGNET MAINTENANCE, SUPPORT, AND HOSTING FEE AGREEMENT WITH COMPUTER SOFTWARE, INC. WHEREAS, the City desires to enter into the annual agreement with Computer Software, Inc., for MAGNET services; and WHEREAS, Computer Software, Inc., 100 Highpoint Dr, Suite 104, Chalfont PA 18914, will continue to provide their services related to MAGNET in an amount not to exceed $30,000.00. NOW, THEREFORE, BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF WEBSTER GROVES, hereby authorizes the City Manager to renew the agreement with Computer Software, Inc. FURTHERMORE, funds for this agreement shall be paid from the General Fund. ADOPTED this day of , 2025. Mayor ATTEST: City Clerk